Jobs in De Remote

Citation XLS Pilot in Command (PIC)

Location

This is a full-time, on-site position based at:

New Castle Airport (KILG) – New Castle, Delaware

Candidates must be able to live within a two-hour driving distance of KILG.

Important Qualification Requirement

Applicants must have prior experience flying the Citation XLS (CE-560XL) and must hold the appropriate PIC type rating for the aircraft.

Candidates without Citation XLS experience and CE-560XL PIC certification will not be considered.

Position Summary

The Pilot in Command (PIC) is responsible for the safe and efficient operation of the aircraft while delivering an exceptional experience for every flyADVANCED Owner and passenger.

This role requires a highly skilled aviator who combines technical proficiency, operational discipline, and customer-focused professionalism. The PIC serves as the final authority on the aircraft and is responsible for maintaining the highest standards of safety, compliance, and service.

The Pilot in Command represents flyADVANCED from the moment passengers arrive at the FBO until the completion of each trip.

Key Responsibilities

• Serve as Pilot in Command of the Citation XLS, ensuring safe operation of the aircraft during all phases of flight

• Operate aircraft in accordance with FAA regulations, company policies, and standard operating procedures

• Maintain strict adherence to the flyADVANCED Flight Operations Manual (FOM), Aircraft Operating Manual (AOM), and OEM checklists

• Conduct thorough preflight planning and passenger briefings, including weather updates, routing, and safety information

• Provide a professional and welcoming experience for Owners and passengers

• Brief the Second-in-Command on flight details and emergency procedures prior to departure

• Ensure all flights are conducted safely, efficiently, and with a strong focus on on-time performance

• Maintain continuous situational awareness and exercise sound judgment in all operational decisions

• Communicate any maintenance discrepancies or abnormalities to Maintenance Control in a timely manner

• Complete all required documentation and reporting related to aircraft operations and maintenance

• Maintain proficiency and remain current on aircraft systems, procedures, and regulatory requirements

• Perform additional operational duties as assigned

Required Qualifications

• FAA Airline Transport Pilot (ATP) Certificate

• Citation XLS (CE-560XL) PIC Type Rating

• Previous experience operating the Citation XLS required

• First-Class Medical Certificate

• Minimum 2,000 hours total flight time

• Valid U.S. Passport with ability to travel internationally without restrictions

• Ability to obtain required airport authority and TSA clearances

• Valid U.S. driver’s license

Professional Expectations

• Ability to work flexible schedules including nights, weekends, and holidays

• Strong decision-making ability in high-pressure operational environments

• Excellent communication and passenger service skills

• Professional appearance and customer-service mindset

• Ability to adapt quickly to changing schedules and operational requirements

• Capable of lifting baggage or equipment up to 50 pounds

Do you want to work at one of the top 100 hospitals in the nation?

Life is full of choices, and whom you work for is one of life's most important decisions. ChristianaCare has earned national recognition for excellence. Choose an organization that provides career advancement and the opportunity to impact health.

Our amazing Pharmacy Team dispenses approximately 8,000,000 individualized patient doses per year, as well as 262,000 retail/mail order prescriptions. We provide medications that are safe and efficacious.

Come and join us in the ChristianaCare Pharmacy - Dedicated to getting the right drug to the right patient at the right time!

ChristianaCare is seeking a detail‑oriented and patient‑focused Medication History Technician to join our team. In this critical role, you will collect and confirm precise home medication details shared by patients and their caregivers, helping ensure medication safety from the moment of admission. Your work will directly support pharmacists and physicians in delivering high‑quality, coordinated care.

This position is full time day/evening shift rotation. Every other weekend required; holidays as required.

Principal Duties and Responsibilities:

• Interview patients, caregivers, and other sources to acquire accurate and complete home medication histories.
• Ask clarifying questions regarding medication names, dosages, frequency, and last used to ensure accurate data collection.
• Enter collected information into the EMR following established procedures to produce admission medication reconciliation documentation.
• Generate medication history reports for pharmacist review and subsequent physician use.
• Collaborate closely with inpatient pharmacy staff and other care providers to support medication‑related needs.
• Navigate the ED tracking board to determine appropriate patient selection.
• Update or build medication records within the EMR with accuracy and attention to detail.
• Apply good clinical judgment when assessing medication lists; identify inconsistencies or concerns and communicate them to the pharmacist.
• Verify medication information using external sources when necessary (pharmacies, provider offices, etc.).
• Coordinate with charge nurses and patient nurses to determine optimal times for patient interviews.
• Demonstrate strong knowledge of both brand and generic medications, common dosages, dosage forms, and typical administration schedules.
• Communicate effectively with patients of all education levels in a fast‑paced Emergency Department setting.
• Assess the completeness of medication lists, including drug name, dose, frequency, indication, and time of last dose.
• Acquire accurate histories of PRN medications, including frequency and indications.
• Determine patient medication adherence prior to admission.
• Build rapport with patients and families to acquire reliable histories or identify alternative information sources when needed.
• Prompt patients for overlooked medications, including over-the-counter items such as herbals, vitamins, pain relievers, cold remedies, inhalers, patches, creams, eye drops, and more.
• Acquire and document medication allergy histories and associated reactions.
• Assist in orienting and training new pharmacy personnel.branded

Education and Experience Requirements:

• High School diploma or equivalent required; Associate or Bachelors degree preferred
• Previous hospital or retail pharmacy experience preferred
• Pharmacy Technician Certification Board certification (PTCB) required
• Applicants enrolled in, or graduate of a 4-year bachelor program in the following health science majors are encouraged to apply and will be required PTCB certification in 1 year of employment: Applied Molecular Biology and Biotechnology Biology, Chemistry, Exercise Science, Health Behavior Science, Human Physiology, Medical Diagnostics, Medical Diagnostics Pre-PA, Medical Laboratory Science, Nutrition, Nutrition and Dietetics, Nutrition and Medical Sciences, Nursing, Occupational Therapy, Physical Therapy, Physician Assistant or Sports Health
• Computer experience preferred (e.g., window-based programs)

ChristianaCare Offers:

Incredible Work/Life benefits including medical/dental/ vision insurance coverage on your first day of employment, paid PTO, retirement plans, twelve weeks of paid parental leave, annual membership to , access to backup care services for dependents through , retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more.

If you 're inspired to make a difference, we invite you to become a ChristianaCare caregiver!

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Position Summary

The primary function of a delivery driver is to safely and efficiently operate a commercial motor vehicle in compliance with company policies along with Federal and State regulations and delivers all freight undamaged. Work as a team player to deliver, load/unload materials while providing a world class customer service experience.

Duties & Responsibilities

• Inspect truck/trailer for defects for safe operation. Safely load building materials onto flatbed or boom truck and unload products at commercial and residential job sites. Deliver materials to assigned area as directed by the customer while prioritizing personal safety and the safety of those around you.
• Maintain records required for compliance with State and Federal regulations.
• Must report all accidents involving driver or company equipment. Stamina to lift heavy building materials up to 100+ lbs. for load/unload. Excellent customer service skills and professional attitude.

Basic Qualifications

• High School diploma or GED.
• Must have a valid commercial drivers license (CDL).
• Minimum Class B License, Class A strongly preferred
• Must have a clear three (3) year Motor Vehicle Report (MVR).
• Must have overall knowledge of Department of Transportation regulations. Core Competencies: Strive to do the right thing by displaying trust and integrity. Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done. Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members. Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.

Physical Requirements

• Must be able to remain in a stationary position while driving a commercial vehicle 40% of the time.
• Must be able to lift heavy building materials up to 80 lbs. for loading/unloading.
• Frequently moves materials weighing up to 80 lbs. while unloading flatbed. Will constantly move from unloading materials from commercial motor vehicle onto job site. Will constantly operate commercial motor vehicle and/or boom vehicle. Will constantly position self to unload materials from flatbed or boom.
• Must be able to judge distance while delivering materials and/or operating boom.
• Must be able to communicate with management and coworkers and be able to exchange accurate information in these situations.
• Constantly working in outside environment while making deliveries.

Required Cognitive Skills

• Must be able to prioritize job sites and deadlines.
• Must be able to manage stress depending on customers deadline.
• Must be able to multitask.
• Must be able to receive information and directions.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement.

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

This job description is subject to change at any time.

Job Location:

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• 
  
• Competitive salaries for all team members paid weekly
  
• 401(k) Retirement Plan with company matching
  
• Employee Stock Purchase Program
  
• Paid Vacation, Sick Time, Volunteer Day, Holidays, Birthday, and Floating Holidays
  
• Paid Parental Leave, Adoption Assistance Program
  
• Medical, Dental and Vision Benefits
  
• Flexible and Dependent Care Spending Accounts
  
• Company paid Life insurance and Short-Term Disability
  
• Additional Life Insurance and Long-Term Disability also offered
  
• Mental, Physical and Emotional Well-Being Programs for Employees and Families
  
• Wellness Program and Safety Program with Bonuses for our Drivers
  
• Employee Referral Bonus Program
  

Position Summary

The primary function of a delivery driver is to safely and efficiently operate a commercial motor vehicle in compliance with company policies along with Federal and State regulations and delivers all freight undamaged. Work as a team player to deliver, load/unload materials while providing a world class customer service experience.

Duties & Responsibilities

• Inspect truck/trailer for defects for safe operation. Safely load building materials onto flatbed or boom truck and unload products at commercial and residential job sites. Deliver materials to assigned area as directed by the customer while prioritizing personal safety and the safety of those around you.
• Maintain records required for compliance with State and Federal regulations.
• Must report all accidents involving driver or company equipment. Stamina to lift heavy building materials up to 100+ lbs. for load/unload. Excellent customer service skills and professional attitude.

Basic Qualifications

• High School diploma or GED.
• Must have a valid commercial drivers license (CDL).
• Minimum Class B License, Class A strongly preferred
• Must have a clear three (3) year Motor Vehicle Report (MVR).
• Must have overall knowledge of Department of Transportation regulations. Core Competencies: Strive to do the right thing by displaying trust and integrity. Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done. Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members. Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.

Physical Requirements

• Must be able to remain in a stationary position while driving a commercial vehicle 40% of the time.
• Must be able to lift heavy building materials up to 80 lbs. for loading/unloading.
• Frequently moves materials weighing up to 80 lbs. while unloading flatbed. Will constantly move from unloading materials from commercial motor vehicle onto job site. Will constantly operate commercial motor vehicle and/or boom vehicle. Will constantly position self to unload materials from flatbed or boom.
• Must be able to judge distance while delivering materials and/or operating boom.
• Must be able to communicate with management and coworkers and be able to exchange accurate information in these situations.
• Constantly working in outside environment while making deliveries.

Required Cognitive Skills

• Must be able to prioritize job sites and deadlines.
• Must be able to manage stress depending on customers deadline.
• Must be able to multitask.
• Must be able to receive information and directions.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement.

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

This job description is subject to change at any time.

Job Location:

?

?

??

• 
  
• Competitive salaries for all team members paid weekly
  
• 401(k) Retirement Plan with company matching
  
• Employee Stock Purchase Program
  
• Paid Vacation, Sick Time, Volunteer Day, Holidays, Birthday, and Floating Holidays
  
• Paid Parental Leave, Adoption Assistance Program
  
• Medical, Dental and Vision Benefits
  
• Flexible and Dependent Care Spending Accounts
  
• Company paid Life insurance and Short-Term Disability
  
• Additional Life Insurance and Long-Term Disability also offered
  
• Mental, Physical and Emotional Well-Being Programs for Employees and Families
  
• Wellness Program and Safety Program with Bonuses for our Drivers
  
• Employee Referral Bonus Program
  

The Line Service Operations Supervisor is responsible for the day to day overall management of the FBO line service operations including the fuel farm, quality assurance, its personnel, inventories, properties, equipment, and the adherence to our company policies and procedures and safety standards for the departments staff and our clients and guests.

Primary Responsibilities

General

• Interact with others in a professional and respectful manner
• Follow up with other company departments and employees
• Recommend process and communication improvements
• Regular and prompt attendance
• Work with accuracy, clarity and an eye for detail

Additional Responsibilities

• On-call and overtime duties as required
• On the job training for new employees
• May require shifts at adjacent locations
• All other miscellaneous duties as assigned

Supervisory Responsibilities

Responsible for overseeing the performance of the Line Services personnel.

Qualifications

• High School graduate, some college preferred
• Minimum two (1) year of business aviation supervisor experience and/or relevant experience
• Five to ten years of business aviation and/or relevant experience
• National Air Transportation Association (NATA) Compliance Certification preferred
• Valid drivers license
• Basic reading, writing and arithmetic skills required
• Computer literate with the ability to learn new software as required
• Professional verbal/written communication skills required.
• Must pass all conducted drug/alcohol screens, background and security checks and prove eligibility for employment in the United States.
• Excellent listening and problem solving skills
• Ability to work as part of a team or independently
• Ability to effectively communicate and present information
• Ability to multitask
• Ability to act under pressure and be adaptable to change on a constant basis

Physical Demands

Driving occasional travel to suppliers, conferences, off-site meetings, as required

Working Conditions

Requires both working indoors and outdoors, with exposure to natures elements. Also, regular exposures to noise, exhaust fumes and fuel vapors, and fuel-to-skin contact.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Compensation details: 18-25 Hourly Wage

PI1aec52c850bc-26289-39735313

As a Membership Coordinator (temporary-to-hire) for this well-established membership nonprofit, you will be the first point of contact for members and customers via phone and email. You will provide support to members, providing the highest quality of service throughout the full lifecycle of the membership. The ideal professional has prior experience in customer or client service, membership retention, or membership support, ultra-superior communication skills, and the ability to handle inquiries with professionalism and care. If you enjoy helping others and solving problems, this opportunity could be a great fit for you!

Key Responsibilities:

• Support the member renewal processes, working closely with internal stakeholders.
• Provide direct assistance to members and customers via all channels (phone and email) regarding inquiries, renewals, and general account needs.
• Support member engagement by answering questions about benefits, events, and policies.
• Assist members with online access and troubleshoot technical issues as needed.
• Accurately update and maintain records in the membership database.
• Collaborate with internal teams to ensure timely responses to member concerns.
• Represent the membership team at events as needed.

Why You’ll Love Working Here:

• A nonprofit environment where member experience is a top priority.
• Hybrid work model with 3 days in-office per week.
• Global, mission-driven nonprofit.

What We’re Looking For:

• Customer-focused. You have at least two years of customer service, client relations, membership support or adjacent experience. You enjoy helping others and are skilled at delivering excellent service.
• Degreed. You have an undergraduate degree.
• Highly communicative. You are professional, articulate, and comfortable handling inquiries across multiple channels.
• Organized. You can manage multiple priorities while maintaining accuracy and attention to detail.
• Tech-savvy. You’re comfortable with databases and CRM systems, as well as Microsoft Office tools.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Made4net is a global leader in supply chain execution software, empowering organizations to operate smarter, faster, and with greater agility. Our cutting-edge technology drives real-time visibility, operational efficiency, and scalable growth for companies around the world. With a strong commitment to innovation and customer success, Made4net supports a wide range of industries and business sizes, helping clients elevate performance and stay ahead in an increasingly dynamic marketplace.

Corporate Headquarters is located in Teaneck, New Jersey. The building offers a range of high-quality amenities, including a spa and gym with discounted rates for tenants, an onsite Starbucks, a deli, a full-service restaurant, and covered secure parking with direct access to the building.

We operate on a hybrid work model that includes three days onsite and two days working from home. New employees should expect to spend additional time in the office during their training period before transitioning to the standard hybrid schedule.

Some travel to client sites may be required, particularly during client training sessions or go live activities, though it is not frequent. Our work supports supply chain execution, which is a time sensitive and mission critical environment.

Purpose of the Job

The Project Manager supports the successful delivery of customer implementation projects from initial planning through go-live. In this role, you will coordinate project activities, maintain timelines, monitor budgets, and ensure all quality standards are consistently met. Working closely with the Senior Project Manager and the Director of Project Delivery, you will manage key deliverables, facilitate communication across internal teams and customer stakeholders, and proactively identify and resolve risks or issues.

Description of responsibilities:

In this role, you will be actively involved in all stages of the project lifecycle, including implementation, configuration, testing, training, and go-live support. The position requires a strong level of direct interaction with clients and close collaboration with the implementation team, ensuring a smooth and successful delivery experience.

• Monitor and manage project schedules, milestones, and financial reporting to ensure alignment with overall project goals, timelines, and budget constraints.
• Review and validate system requirements developed by project team members to confirm accuracy, completeness, and alignment with customer needs.
• Partner with the System Architect and key stakeholders during the system specification phase on larger projects, ensuring technical feasibility and clarity of requirements.
• Drive the functional specification phase by facilitating client meetings, documenting requirements, and ensuring alignment among all parties.
• Support the creation of functional specifications by collaborating with project team members to confirm that documentation accurately reflects project needs and solution design.
• Track and monitor project progress during implementation, proactively addressing risks, issues, or scope of changes as they arise.
• Coordinate closely with the Director of Project Delivery regarding task assignment, resource planning, and financial reporting, ensuring continuity and effective project oversight.
• Support project governance through regular communication, structured reporting, and timely escalation when needed.
• Foster strong working relationships with clients, team members, and internal stakeholders to ensure transparency and alignment throughout the project lifecycle.

Core Competencies:

Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understand of the unique needs of different audiences

Customer Focus - Building strong customer relationships and delivering customer-centric solutions

Business Insight - Applying knowledge of business goals and the marketplace to advance the organization's goals

Required Qualifications:

• Bachelor’s degree or equivalent experience, with 2-4 years of relevant experience in a customer-facing role, ideally within software, SaaS, or enterprise systems related to supply chain.
• Demonstrated experience in project management, including project planning, prioritizing tasks, and reporting on project status.
• Strong foundational technical skills with an understanding of software systems, integrations, and development processes.
• Familiarity with Software Development and Agile Methodologies is beneficial.
• Experience with Microsoft tools such as Windows, IIS, and SQL Server is a plus.
• Strong written and verbal communication skills with the ability to effectively interact with clients and cross-functional teams.
• Ability to work collaboratively in a team environment, demonstrating responsiveness, adaptability, and a proactive approach to problem solving.
• Strong analytical and problem-solving skills with a focus on developing clear, task-oriented solutions.

Preferred Qualifications:

• Familiar with Agile methodologies
• Prior experience in warehousing, transportation, logistics and or similar applications experience
• Experience with leading WMS solutions (e.g., Manhattan, Blue Yonder, SAP EWM, Koerber, or similar).

Benefits:

• Health insurance (medical, dental, vision) with a robust wellness program to support your physical and mental well-being
• Generous paid time off policy
• Company-matched 401(k) retirement plan to help you secure your future
• Tuition reimbursement program to support your continued education and career advancement
• Employee assistance program providing confidential counseling and support services for personal challenges
• Discretionary employee bonus program
• Employee Discounts and perks through our PEO

Pay range: From $90,000.00, per year salary

This position offers a competitive salary package that is commensurate with your years of experience in the field and the specific skills you bring to the role.

Made4net is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Title: HYBRID HIM Team Lead (Boston, MA)

Responsibilities/ Job Duties:

• Assign, prioritize, and monitor daily EHR processing tasks to ensure timely completion of document indexing and record management.
• Provide day-to-day guidance, operational direction, and support to up to 5 staff members.
• Train new employees, identify knowledge gaps, and support ongoing staff education related to EPIC systems and workflows.
• Perform regular audits of document indexing and record accuracy to maintain high standards of documentation quality.
• Ensure staff follow departmental policies, health information management standards, and regulatory requirements.
• Assist staff in resolving system issues related to EHR platforms, document management systems, and fax ingestion processes.
• Research charts flagged for duplicate MRNs (medical records numbers) and coordinate next steps with EMPI staff to maintain patient identity integrity.
• Monitor staff productivity, queue volumes, and turnaround times; prepare reports and recommend workflow improvements.
• Identify operational challenges and communicate issues with recommended solutions to HIS and Information Systems leadership.
• Provide leadership coverage and maintain continuity of EHR processing operations in the absence of the HIS Operations Manager.

Minimum Education and Experience Requirements:

• 3+ years of experience in HIM / medical records
• Knowledge of medical records processing, document indexing
• EMR experience, EPIC preferred
• Strong computer proficiency

Schedule/ Shift:

Monday - Friday

8am - 4:30pm or 8:30am - 5pm

Benefits:

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances)
• Health Benefits / Dental / Vision (Medix Offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s).)
• 401k (eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1)
• Short Term Disability Insurance
• Term Life Insurance Plan

The Operations Accounts Receivable Lead will own the end-to-end receivables lifecycle for all bulk and wholesale matcha transactions, from national accounts to smaller customers. This role is responsible not only for invoicing and collections, but for actively managing cash risk, enforcing contract terms, aligning customer deposits with production and allocation schedules, and ensuring the company is never over-exposed on inventory or shipments. Open to applicants in all 50 states.

This individual will design and operate an AR system that ties deposits, allocations, contracts, and shipment releases together, working closely with Sales, Operations, and Import/Export to ensure goods move on time without carrying unnecessary receivable or inventory liability.

Responsibilities

End-to-End Accounts Receivable Ownership

End-to-End Accounts Receivable Ownership

• Manage the full AR lifecycle: contract review → deposit requirements → invoicing → collections → reconciliation.
• Oversee receivables across all customer segments, including national accounts, distributors, private-label customers, and smaller wholesale buyers.
• Ensure all negotiated pricing, freight terms, surcharges, tariffs, and special conditions are accurately entered, tracked, and collected.

Contract Enforcement & Risk Management

• Audit all customer activity against executed sales contracts to ensure strict adherence to:
• Payment terms
• Deposit requirements
• Allocation schedules
• Shipment release conditions
• Actively push for larger upfront cash deposits and reduced net terms, in coordination with Sales and Finance, to minimize receivables and inventory exposure.
• Identify and escalate contract deviations, late payments, or risk patterns early-before inventory is produced or released.

Deposit & Allocation AR System Development

• Design and maintain an AR framework that:
• Aligns customer advance deposits with production runs and allocation schedules
• Matches deposits against specific lots, SKUs, or contract volumes
• Reduces cash-inventory liability by ensuring inventory is backed by customer funds whenever possible
• Track deposit balances, applications, refunds, and roll-forwards with absolute clarity and auditability.

Cross-Functional Coordination (Critical)

• Partner closely with:
• Operations & Production – to align customer payments with milling, packing, and release timelines
• Import/Export & Logistics – to ensure payments clear before shipment while avoiding port or vessel delays
• Sales – to structure payment terms that protect cash while remaining commercially viable
• Ensure the rule is enforced: no payment = no release, without causing shipment bottlenecks or customer escalations; for NET term customers ensuring that their account is in good standing before additional goods release and enforcing and correcting any negative credit performance of any NET term customers.

Collections Leadership & Execution

• Lead and manage the AR/accounting team responsible for:
• Continuous follow-ups
• Structured, timely, and increasingly firm payment nudges
• Clear documentation of customer communications and commitments
• Establish escalation protocols for late or non-responsive customers, including payment holds and shipment freezes.

Reporting & Visibility

• Provide regular reporting on:
• AR aging by customer and deal
• Deposit coverage vs inventory exposure
• Contract-compliant vs at-risk accounts
• Cash-in vs goods-out timing gaps
• Surface actionable insights to leadership to support credit decisions, allocation planning, and customer prioritization.

Qualifications & Experience

• 5–10+ years in Accounts Receivable, Credit, or Accounting leadership, preferably in:
• CPG
• Food & beverage
• Import/export or inventory-heavy businesses
• Sales contracts with multiple variables in payment dues (freight, tariffs, goods, price increases, and so on)
• Strong experience managing:
• Large wholesale and national accounts
• Contract-driven pricing and payment terms
• Advance deposits and prepayment structures
• Proven ability to enforce payment discipline while working cross-functionally with Sales and Ops.
• Experience managing and motivating AR or accounting team members.

Skills & Competencies

• Exceptional attention to detail with contracts and financial terms
• Strong negotiation and assertive communication skills
• Systems thinker—able to design AR processes, not just execute them
• Comfortable pushing back internally and externally to protect cash
• Highly organized, deadline-driven, and persistent
• ERP/accounting system proficiency (Monday, QuickBooks, Hubspot)
• Able to handle the pressure of being responsible ~8-9 figures of AR, annually
• Ability to work within imperfect systems (and to help perfect them)
• Loves Matcha (a bonus)

Success Metrics (What “Good” Looks Like)

• Reduced AR aging and faster cash conversion cycles
• High percentage of inventory backed by customer deposits
• Zero shipment delays caused by payment surprises
• Fewer contract deviations and write-offs
• Clear, predictable cash flow aligned with allocation schedules

For interested applicants, please send your resume to:

(must cc: )

Email Subject: [Your Name] - Operations AR Lead