Jobs in College Point, NY

Summary

Seeking an experienced Deputy Program Manager for Construction to support large-scale design-build projects. This role is responsible for overseeing program execution, coordinating construction activities, and ensuring projects are delivered on schedule, within budget, and aligned with overall program objectives.

Key Responsibilities

• Lead program-level coordination of construction activities across multiple projects.
• Oversee implementation of program policies, procedures, and standards.
• Serve as primary liaison between internal teams, clients, and external stakeholders.
• Manage contract scope, budget, staffing, and overall project performance.
• Lead multidisciplinary teams including project managers, inspectors, schedulers, estimators, and safety personnel.
• Coordinate closely with design, program controls, and stakeholder groups.
• Identify risks and develop mitigation strategies to maintain project performance.
• Provide financial oversight including budgeting, cost tracking, and forecasting.
• Maintain regular reporting and communicate project status to leadership.
• Mentor staff and promote accountability, collaboration, and high performance standards.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, or related field.
• 15+ years of construction experience, including 5+ years in a leadership role.
• Proven experience delivering large-scale, complex construction projects (high-rise preferred).
• Strong understanding of construction cost control, scheduling, estimating, procurement, and engineering principles.
• Ability to read and interpret contracts, drawings, specifications, and schedules.
• Strong leadership, communication, and stakeholder management skills.
• Proficiency with Microsoft Office and construction/project management software.
• Ability to perform in a fast-paced, team-oriented environment.

Preferred Experience

• Design-build project delivery experience.
• Experience working with public agencies or large, multi-stakeholder programs.
• Strong problem-solving, negotiation, and conflict resolution skills.
• Ability to build and maintain relationships across teams and stakeholders.

JOB TITLE: Vice President, Marketing & Communications

REPORTS TO: President, Americas

Job Purpose:

The Vice President of Marketing & Communications is responsible for the design, implementation and monitoring of effective marketing strategies that align with the business goals and strengthen Tom Ford Fashion’s market position. Partnering with the Merchandising, Brand and Commercial leadership teams, this role will steward the Tom Ford Fashion brand image in the Americas, driving commercial success through press, VIP, events which deliver a measurable cultural and business impact. The of Marketing & Communications is accountable for the implementation of regional Marketing initiatives which increase customer awareness and loyalty for the Tom Ford Fashion brand.

Tasks & Responsibilities:

Strategic Leadership & Planning

• Partner closely with Global Marketing, Merchandising, and Commercial teams to define and execute the Americas brand, communications, and marketing strategy across all channels, ensuring alignment with the Tom Ford Fashion global vision.
• In partnership with the President and Global Head of Marketing, establish clear priorities for the region to ensure strategic allocation of resources to maximize brand equity, client engagement, and ROI.
• Develop and oversee the annual marketing and communications budget, ensuring fiscal discipline and alignment with business objectives.

Brand Marketing & Campaign Activation

• Drive awareness, acquisition, and loyalty through integrated retail, digital, and experiential activations tailored to North American audiences.
• Ensure all brand touchpoints uphold the Tom Ford Fashion luxury standards and creative excellence.
• Lead the creation and execution of full-funnel marketing campaigns for key product launches, store openings, and regional brand initiatives.

Communications, PR & Partnerships

• Build and maintain relationships with key media, publishers, and cultural stakeholders to drive editorial visibility consistent with brand positioning.
• Partner with Global Communications on celebrity, VIP, and influencer strategies to strengthen brand desirability in the region.
• Identify and forge strategic local partnerships and event collaborations that enhance visibility and connect the brand to cultural moments.

Event Strategy & Execution

• Oversee regional event planning and execution — from concept through post-event analysis — ensuring creative excellence, financial accountability, and measurable ROI.
• Guide local teams in adapting global materials and messaging for market relevance.

Insights, Analysis & Market Intelligence

• Establish and track KPIs to measure campaign and event effectiveness; lead post-mortems to apply learnings to future initiatives.
• Monitor competitor activity and evolving market trends, providing strategic feedback and recommendations to HQ.
• Collaborate with Global teams on consumer insights and leverage findings to refine regional strategies.

Leadership & Team Development

• Lead, inspire, and develop a high-performing team across marketing and communications disciplines.
• Champion cross-functional collaboration, empowering teams to deliver excellence in execution and innovation.

Qualifications

• 10+ years of progressive experience in luxury marketing, public relations and communications.
• Proven success leading integrated regional marketing strategies within a global brand framework.
• Strong understanding of the North American luxury consumer and media landscape.
• Deep aesthetic sensibility, business acumen, and ability to balance creativity with commercial priorities.
• Exceptional leadership, communication, and project management skills.
• Strong business acumen with experience managing P&Ls, budgets, and cost-efficiency programs.
• Exceptional interpersonal, analytical, and communication skills; thrives in a collaborative, high-performance environment.
• Highly organized, agile, and capable of managing multiple priorities in a fast-paced, client-focused setting.
• Travel as needed.

*Disclaimer: This is an unpaid internship, with potential for future employment.*

Company Description

Invite Only Studios is an experiential recording and photography studio based in the Chelsea neighborhood of New York City. Our multi-million dollar, state-of-the-art space has only been around since October 2019, but we have hosted many clients since then. To name a few, we have hosted Mary J. Blige, Alicia Keys, Darren Barnett (2021 People Choice Awards Winner) and Offset. We have also hosted events for ESPN, KIDinaKORNER (Imagine Dragons), Swizz Beats, Snoop Dogg, Def Jam Recordings, Russ, Saint JHN and Nike. In addition, we have created musical content for brands such as Starbucks, JP Morgan-Chase, Sunny D, Summer’s Eve, Wendy’s and Weight Watchers.

In addition, we work with several indie artists and assist them in their journeys to propel their careers. At Invite Only we welcome creativity from anyone who is willing to contribute ideas. If you think this role would suit you please apply as soon as you can!

The ideal candidate for this role is someone seeking to enter the music industry, who is culturally aware and possesses strong administrative skills.

Job Description

Tasks & Responsibilities

●     Assisting in managing the flow of paperwork.

●     Going on runs for clients and staff when necessary.

●     Monitoring Peer space account.

●     Databasing; keeping inventory and invoice trackers up to date.

●     Monitoring inquiry email, report new inquiries/emails to GM.

●     Generating Internal Session Briefs.

●     Managing guest list day-to-day.

●     Completing projects dictated by studio management as directed.

●     Maintaining a positive attitude, enthusiasm, and willingness to be as effective as possible.

Skills & Qualifications

●     Clerical

●     Communication

●     Detail Oriented

●     Microsoft Word, Excel proficiency

●     Time Management

*Disclaimer: This is an unpaid internship, with potential for future employment.*

On-site M-F: New York, NY (Midtown East)

is looking for a proactive, detail-oriented, creative, and vision oriented professional who enjoys working in a small organization where flexibility, creativity, ownership, strategic thinking and collaboration are essential. This role offers a rewarding opportunity to make a meaningful impact in the lives of families. The Special Events Manager will deliver events and experiences that fuel donor engagement, attract new audiences, and advance the organization’s mission.

About

is a 19 year old fast-growing, mission-driven nonprofit organization that provides financial grants—up to $30,000—to help individuals and couples afford the cost of adoption. We support domestic, international, and foster care adoptions and proudly serve all families regardless of race, religion, gender, marital status, or sexual orientation.

Position Overview

The onsite Special Events Manager position is responsible for planning, coordinating, and executing fundraising and mission-driven events that support the goals and values of . This role is hands-on and ideal for someone who can manage logistics, vendors, timelines, budgets, and communications what about: while collaborating closely with event committees, board leadership, and our internal team. This role operates from our NYC Midtown office five days per week and includes occasional evenings/weekends for live events

Key Responsibilities:

Event Planning & Production

• End-to-end, planning and management of all aspects of annual fundraising events, programs, and special initiatives
• Clearly communicate timelines, budgets, and event plans with internal stakeholders
• Maintain budgets and revenue reports
• Coordinate and work collaboratively with venues, vendors, catering, staffing, entertainment, and technology
• Oversee on-site event execution and troubleshoot issues as they arise
• Develop new opportunities and collaborative partnerships for fundraising events and activations at established tentpole events

Fundraising Support

• Work with event committees and board leadership
• Work with leadership to support revenue goals aligned events
• Coordinate sponsorships, ticketing, and donor communications
• Track RSVPs, guest lists, and post-event follow-up and wrap-up reports
• Work closely with the development team to identify donor engagement opportunities and further conversations about their involvement in our work

Vendor & Partner Management

• Source, negotiate, and manage relationships with vendors and service providers
• Ensure contracts, permits, insurance, and logistics are in place
• Maintain Express a calm and commanding disposition, treating all vendors and partners with respect

Communications & Promotion

• Collaborate on event marketing and outreach plans that drive attendance and awareness
• Create and produce invitations, materials, signage, and programs
• Support list management, social media or email promotion related to events

Operations & Administration

• Operationalize and maintain relationships with tech partners such as OneCause
• Manage event budgets and expense tracking for all events
• Assist with post-event reporting and evaluation
• Maintain organized records of event details, planning trackers, timelines, and contacts

About you:

You are a highly-organized, creative individual who enjoys all aspects of event planning and production for small to mid-size events. You’re naturally driven to optimize budgets and resources, resulting in successful outcomes. You are obsessed with details, have discerning taste, and are always curious about “knowing your audience”. You’re a self-starter, a multi-tasker, accountable and reliable. You’re comfortable working in a collaborative, small nonprofit or startup environment. You enjoy rewarding work that is meaningful, purpose-driven, and impacts the lives of humans around the world.

Qualifications:

• Bachelor’s degree or equivalent
• 3–7 years of event planning; nonprofit experience is a plus
• Exceptional organizational and project management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and problem-solving skills

Preferred Skills

• Fundraising event experience (galas, donor events, campaigns)
• Vendor negotiation and budget management
• Familiarity with ticketing or event management platforms
• Working knowledge of donor databases and reporting, Salesforce experience is a plus
• Sponsor and donor engagement skills; familiarity with OneCause
• MS Office, Google Workspace, and Canva experience is optimal

Compensation:

Salary: $70,000–$90,000 (exempt)

Position reports directly to the CEO.

This is a 90-day assignment with Relatable

Schedule - Hybrid - NYC-based - 2 days in the office (Soho)

Pay rate = $57.00 per hour - W2 Temp or Freelance Opportunity (40 hours per week)

Assignment - Join us to support the CS Team crush our high-volume production period!

Position Summary –

The Creative Studio Operations Manager is responsible for managing the planning, coordination, and execution of photo and video productions that support marketing, e-commerce, and brand initiatives. This role ensures productions are efficiently planned, properly resourced, and delivered on time by managing production logistics, timelines, and workflows.

The CS Ops Manager partners closely with the Digital Content Producer and Art Director to translate creative and marketing needs into clear production plans. While this role does not set creative direction, it supports these roles by managing production logistics, scheduling, vendor coordination, and workflow systems that enable efficient execution of photo and video content.

As product SKU count and creative deliverables continue to grow, this role provides centralized ownership of production coordination, scheduling, and logistics, enabling the creative team to focus on high-quality creative execution while ensuring efficient workflows and reliable delivery of assets.

A key responsibility of this role is developing and managing a centralized production tracking system (preferably in ) that supports milestone tracking, project visibility, and coordination across the creative team.

This structure allows creative leaders to focus on concept development and creative execution while production operations are managed centrally.

Responsibilities –

Production Planning & Scheduling:

Manage production schedules for all photo and video shoots, ensuring alignment with marketing calendars, campaign timelines, and product launches.

Maintain a centralized production calendar tracking shoots, milestones, dependencies, and deliverables across teams.

Coordinate timelines across still and video projects to support efficient production planning and asset delivery.

Identify opportunities to streamline production by coordinating multiple asset needs within shoots and supporting efficient use of production resources.

Identify scheduling risks and communicate potential delays early, working with stakeholders to adjust plans when needed.

Pre-Production Coordination:

• Coordinate all pre-production logistics for shoots, including booking models, talent, photographers, videographers, and freelancers.
• Secure studios, locations, equipment rentals, and additional production resources as needed.
• Coordinate hair, makeup, wardrobe, and production assistants when required.
• Coordinate product sample management for shoots, including working with warehouse, sourcing, and internal teams to ensure required samples are available for production timelines.
• Track, organize, and prepare product samples for each shoot.
• Ensure product samples are prepared and shoot-ready, including coordinating product condition, packaging, and supporting materials needed for photography and video production.
• Prepare and distribute production documentation including call sheets and run-of-day schedules.
• Coordinate contracts, releases, and usage requirements in partnership with internal teams.
• Serve as the primary point of contact for vendors and production partners during pre-production.

On-Set Production Support:

• Support day-of shoot operations by managing schedules, logistics, and vendor coordination.
• Ensure shoots run efficiently and remain on schedule.
• Assist in resolving day-of production issues to minimize disruption to creative teams.

Post-Production Workflow Management:

• Track post-production timelines for all photo and video assets, including asset delivery, review milestones, revisions, and final delivery deadlines.
• Coordinate with internal teams and external vendors to ensure assets are delivered on schedule.
• Support organization and delivery of final assets by coordinating file delivery from photographers and editors and ensuring assets are properly named, organized, and shared with appropriate teams.
• Monitor project progress against timelines and communicate status updates to stakeholders.
• Coordinate post-production handling of product samples, including organizing returns to appropriate teams or managing storage and inventory as needed.

Production Systems & Workflow Management:

• Develop, manage, and maintain a production tracking system (preferably in ) used by the Digital Content Producer, Art Director, and their teams.
• Track milestones, owners, deadlines, and dependencies for all productions.
• Create and maintain standardized workflows, templates, and processes to support consistent project execution.
• Provide visibility into production status through dashboards and progress updates.
• Continuously refine workflows and systems to support growing content needs.

Collaboration & Communication:

• Partner closely with the Digital Content Producer and Art Director to support execution of creative projects.
• Act as a central point of coordination for production-related communication.
• Support alignment between creative, marketing, and e-commerce teams.
• Communicate timelines, risks, and updates clearly to stakeholders.

This Could Be You If You Have:

• Bachelor’s degree in Production, Communications, Marketing, or a related field, or equivalent experience.
• Five plus (5+) years of experience in creative production, production coordination, or content operations.
• Experience supporting photo and video shoots from planning through delivery.
• Strong organizational and project management skills with the ability to manage multiple timelines.
• Hands-on experience with project management tools ( preferred).
• Experience working with external vendors, freelancers, and creative partners.
• Excellent communication skills and attention to detail.
• Ability to thrive in a fast-paced, deadline-driven environment.

Attributes:

• Highly organized and process-oriented.
• Proactive and solutions-focused.
• Strong ability to manage logistics and operational workflows.
• Collaborative and supportive partner to creative teams.
• Calm and adaptable under deadline pressure.

Job Title: Manager, Sustainability and Global Sourcing Compliance

Location: New York, NY

Department: Sustainability & Sourcing Compliance

Reports To: Vice President, Global Sourcing Compliance & Associate Counsel

About G-III Apparel Group:

G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team’s entrepreneurial spirit and our deep relationships across the industry.

Position Summary:

We are seeking a highly motivated and detail-oriented Manager, Sustainability and Global Sourcing Compliance to join our Sustainability & Sourcing Compliance team. This role will play a critical part in executing sustainability strategy and managing global social and sourcing compliance programs, regulatory implementation, systems oversight, and stakeholder training.

The ideal candidate is a proactive problem solver, strong communicator, and confident presenter who thrives in a fast-paced, evolving regulatory environment.

Key Responsibilities:

• Manage and execute global social compliance programs across vendor and factory networks, including onboarding and compliance setup
• Serve as the primary point of contact for customer and licensee CSR communications and compliance program execution
• Address audit findings, corrective action plans, and compliance gaps in partnership with sourcing teams and factories
• Track compliance metrics and ensure timely remediation, follow-up, and documentation
• Monitor and implement global regulations (e.g., UFLPA, SB 253, SB 261, CSRD, CSDDD, EPR, CPSC e-filing) and translate them into actionable procedures
• Develop and deliver training programs, materials, and communications for internal teams, vendors, and cross-functional partners
• Partner with the VP to execute ESG strategy, including sustainability initiatives, reporting, and performance tracking (e.g., GHG emissions)
• Manage compliance systems, reporting platforms, and third-party tools, ensuring data integrity, access, and accurate submissions

Who You Are:

• A team player who collaborates easily and supports others
• A strategic thinker who sees the big picture and plans ahead
• A fast learner who adapts quickly and embraces new challenges
• A strong communicator who can clearly express ideas and listen actively
• A self-starter who takes initiative and drives work forward

Qualifications:

• Bachelor’s degree in Environmental Sustainability, Supply Chain, Business, or related field (preferred)
• 5–10 years of relevant experience in sustainability, ESG, social compliance, or responsible sourcing (apparel or consumer goods preferred)
• Strong knowledge of global regulatory frameworks (UFLPA, CSRD, CSDDD, etc.)
• Experience managing factory compliance programs and customer CSR requirements
• Experience with compliance systems, audit platforms, and regulatory reporting tools
• Advanced proficiency in Microsoft Office Suite, particularly Excel
• Proven ability to lead trainings and develop compliance guidance materials
• Excellent organizational, project management, and cross-functional leadership skills
• Strong written and verbal communication skills
• Ability to work in a fast-paced, deadline-driven environment

What We Offer:

• Competitive salary
• Comprehensive benefits including medical, dental, vision, and 401(k)
• PTO and company holidays
• Employee discounts

The pay range for this position is: $80,000 – $130,000 per year.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.

G-III Apparel Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Premier Brands Group Holdings, A Global Leader in Apparel, Jewelry and Accessories Design

Driven by excellence and innovative talent, Premier Brands Group is a leading, global apparel group of iconic brands, offering a diverse portfolio in denim, women’s apparel, and jewelry.

Premier Brands Group is comprised of three distinct businesses that create top-tier brands for the discerning consumer.

• One Jeanswear Group designs and distributes a distinguished portfolio of branded and private label Jeanswear throughout North America.
• The Kasper Group, an apparel industry leader for 30+ years, has remained committed to excellence in offering iconic brands and relevant womenswear designs.
• The Jewelry Group has a 20+ year legacy of developing, sourcing and selling elevated fashion jewelry pieces, with a design-centric point of view.

Our legacy is rooted in our rich portfolio of the most covetable denim, apparel, jewelry and accessories brands in the world. Each respective group is Iconic by Nature and Exceptional by Design.

Role Summary

We're looking for a sharp, detail-oriented Costing Analyst, Women's Wholesale Apparel to join our Allocations & Costing team and play a key role in how we bring product to market each season.

This is a great opportunity for someone who thrives at the intersection of data, product, and cross-functional collaboration — and wants to build deep expertise in wholesale apparel costing at a company with real brand legacy.

What You'll Do:

• Own and maintain seasonal cost logs, analyzing costing components and cost history to support margin goals and business decisions
• Partner closely with design, fabric, and production teams to ensure cost log accuracy and timely communication with costing managers and factories
• Work across RLM & PLM to extract data, run weekly reports, and build pivot tables that help the team analyze capacity and track business performance
• Confirm costing is finalized ahead of ship windows by running and distributing weekly RLM reports
• Support factory outreach by coordinating and compiling key materials including tech packs and patterns
• Maintain PLM with up-to-date allocation data from managers

What You Bring:

• Experience in apparel and garment costing, product development, or production — wholesale background a strong plus
• Comfortable working with data and numbers; ability to analyze cost components and run reports with accuracy
• Strong understanding of raw materials and fabric costs; profit margins, and garment manufacturing
• Hands-on experience with PLM systems (Centric), RLM, or SAP experience highly preferred
• Strong proficiency in Excel; costing formulas
• Strong organizational skills and the ability to manage multiple priorities across a fast-moving seasonal calendar
• A collaborative, team-first mindset and clear, proactive communication style
• Bachelor's degree preferred

Compensation: $70,000 – $80,000 base salary, commensurate with experience

We are an EEO/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Administrative Assistant / Office Coordinator

New York, NY (Onsite)

Company Overview

A highly reputable, well-established public relations firm based in New York City. The firm partners with clients providing services including public engagement, media relations, branding, event production, and strategic communications. They offer a collaborative, fast-paced environment and are seeking an Administrative Assistant / Office Coordinator to support office operations, workplace experience, and administrative functions.

Position Overview

The Administrative Assistant / Office Coordinator serves as the face of the office and a key partner to senior leadership, supporting day-to-day office operations, front office management, and administrative support across the team.

This role is ideal for someone who enjoys being the central point of contact, managing a wide range of responsibilities, and contributing to a polished and well-run workplace environment.

Responsibilities

• Serve as the primary point of contact for visitors, calls, and general inquiries, delivering a strong front office / workplace experience

• Manage the general inbox and route communications appropriately

• Coordinate calendars, scheduling, and meeting logistics for leadership and team members

• Provide administrative support to senior leadership, including document preparation and correspondence

• Assist with preparation of reports, presentations, and client-facing materials

• Oversee office operations, including ordering supplies, managing pantry, and coordinating with vendors and service providers

• Support workplace operations and facilities coordination as needed

• Assist with HR administrative support, including onboarding coordination and documentation

• Help manage basic financial administration (expenses, invoice tracking, AP/AR support)

• Maintain organized records and support administrative processes and reporting

• Assist with special projects and ad hoc operational needs

Qualifications

• 2–5 years of experience in administrative support, office coordination, workplace experience, or office operations roles

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

• Excellent written and verbal communication skills

• Professional, polished demeanor with strong interpersonal skills

• Experience supporting front office operations, scheduling, and vendor coordination

• Exposure to HR administration, onboarding, or office operations workflows preferred

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

• Experience with expense management, invoicing, or AP/AR support is a plus

Project Operations Manager

Hybrid (3 days in office, 2 days remote per week)

Candidate must be based in NYC or willing to relocate

OUR COMMUNITY

We’re CIVIC. Since 1999, we’ve led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.

Our broad suite of integrated marketing services includes:

• Brand Strategy, Concept and Creative Development
• Live Event, Proprietary Brand Activations and Pro-Social Campaigns
• Content Development and Execution via Civic Studios
• PR/Media Relations and Social Media Marketing
• Executive and Internal Communications
• Growth Marketing and Partnership Development

At Civic, we believe business is the world’s most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.

THE ROLE

We’re looking for an organized Project Operations Manager with 6+ years of experience managing competing tasks and workflows, and working with people in different roles. In addition to a strong background, the ideal candidate possesses a positive attitude, thrives in a fast-paced environment and wants to be an integral part of keeping a growing creative team of designers and production partners organized and on track. They will report directly to the Director, Operations and partner with creative, account, production, and strategy personnel.

KEY RESPONSIBILITIES

Project Intake & Operational Workflow

• Organize and manage the project intake process for all incoming event initiatives.
• Oversee the project pipeline, ensuring clear visibility into upcoming work, timelines, and resource needs.
• Lead initial project intake and coordination with clients, ensuring all project requirements are clearly captured and documented.
• Establish and maintain project setup standards within project management platforms ( preferred), including timelines, task structures, and team assignments.
• Other tasks as assigned which could include deliverables for active projects if/when this project is awaiting client feedback and approvals.

Process Development & Optimization

• Develop, document, and continuously refine operational processes that support efficient project delivery across the organization.
• Create scalable workflow frameworks, documentation, and best practices to support a growing internal team and client base.
• Identify inefficiencies and proactively implement process improvements that streamline project execution and communication.
• Own and enforce standard operating procedures (SOPs) for project delivery, communication, and documentation.

Project Management Oversight

• Work alongside project managers and ensure consistent project management standards and execution across all initiatives.
• Provide guidance on project scoping, timelines, and budget considerations.
• Support resource planning and allocation across the creative and project teams.
• Ensure projects stay on schedule, within scope, and aligned with client expectations.

Cross-Team Coordination & Communication

• Build systems and frameworks that support collaboration across internal teams including creative and account management.
• Create and manage structured communication channels and shared documentation repositories.
• Develop and facilitate internal processes that improve clarity, accountability, and alignment across large teams.

Meeting Leadership & Documentation

• Develop structured meeting agendas and run project meetings with internal teams and clients.
• Capture and distribute clear documentation, action items, and next steps.
• Ensure teams remain aligned and accountable through effective meeting facilitation.

Knowledge Management & Documentation

• Build and maintain a highly organized, shareable repository of project documentation and resources.
• Develop training materials, guidelines, and onboarding resources to support new processes and ways of working.
• Lead internal process training and knowledge-sharing sessions to drive adoption across teams.

EXPERIENCE / REQUIREMENTS

• 6+ years of experience in an operations/project manager role. Agency experience or strong client services background preferred
• Live events/experiential activations experience strongly preferred
• Top-notch project and time management skills — excellent organization, communication, flexibility and a very strong attention to detail
• The ability to anticipate and effectively communicate and solve practical problems or issues
• Professional demeanor; ability to work well with people at all levels and ability to navigate relationships with internal and external creatives and partners
• Awareness of pre-production, production, and post-production processes for various types of creative projects
• Experience in experiential marketing
• Exceptional communication, writing and time-management skills
• Candidates should be motivated, enthusiastic, resourceful, trend-aware, hard working and have the ability to switch gears on the fly
• Proven success interacting with clients and accurately assessing client needs
• Strong Monday, and Google Suite skillset
• Bachelor’s degree

CIVIC COMMUNITY AND CULTURE BENEFITS:

• A positive, fun, supportive and diverse team environment, with opportunities for advancement and a commitment to staff development and growth
• Competitive salary and incentives
• Full benefits package including dental and vision, and retirement plan with employer match
• Best in class parental leave benefits
• Paid time off and encouragement to take time off for self-care
• Hybrid work schedule

Civic is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

Base Salary: $100-125k

DESCRIPTION

• Plan, create, develop, adjust, and maintain 3D CAD models for clients' jewelry production requirements based on written instructions, images, and finished models
• Maintain and organize files
• Proactively work cross-departmentally to ensure harmony between design and production
• Prototyping digital models into the physical realm; e.g. 3D printing
• Work collaboratively with other team members to meet deadlines and service goals
• Assist with special projects as needed
• Work onsite Monday to Friday 9AM-6PM in Midtown Manhattan

REQUIREMENTS

• Min. 3+ years of relevant professional experience
• Tertiary degree holder
• GIA/relevant certification a strong plus
• Relevant software proficiency, Fusion360 required, Rhino, SolidWorks, NX, Z-Brush, AutoCAD, Adobe Suite, KeyShot, a plus
• Fluent/business level English, additional languages a plus (Polish)
• Understanding and passion for luxury industry and/or fine jewelry
• Organized, detail-oriented, and ability to work independently and as part of a team
• Strong interpersonal skills and good attitude
• High degree of aesthetic sensibility
• Bench jeweler/metalsmithing experience a plus
• Position will be commensurate with the candidate's experience 

Please include a portfolio of work in your application