Jobs in Carmel Indiana

Administrative Support Specialist (Fleet Operations)

Location: Onsite

Schedule: 7:00 AM – 3:30 PM

Position Overview:

This role provides administrative and clerical support to fleet garage operations, assisting technicians and supervisors with daily workflows. The position requires strong attention to detail, the ability to manage multiple administrative functions, and experience working within established processes with moderate oversight.

Key Responsibilities:

• Provide administrative support to Fleet Garage Technicians and Supervisors

• Prepare correspondence, reports, and presentations using tools such as Word, Excel, and PowerPoint

• Manage incoming calls, emails, mail, and visitors

• Maintain calendars, files, and documentation

• Coordinate meetings, travel arrangements, and expense tracking

• Handle expense reporting, invoices, and charging guidelines with high accuracy

• Manage and update work orders and time entry systems

• Support licensing processes and documentation

• Assist with storm response support activities as needed

• Serve as backup for regional work management specialists during absences

Required Qualifications:

• 5+ years of administrative or clerical experience

• Strong organizational and multitasking skills

• High attention to detail and accuracy

• Ability to work independently within established procedures

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Preferred Experience:

• Experience with Power Automate, Maximo, CAPs, MyTime, and expense management systems

• Familiarity with licensing processes

• Background in fleet, garage, or parts operations

• Experience supporting operational or field-based teams

• Effectively supervise and guide the maintenance activities of Technicians who are responsible for pharmaceutical production equipment/pharmaceutical facility support equipment and facilities.
• Conduct maintenance in accordance with FDA guidelines, Good Manufacturing Practices, Controlled Change Management, and all internal and external required regulations pertaining to Good Maintenance Practices.
• Evaluate and assign work orders to properly skilled technicians. Manage emergency equipment repairs by problem assessment, problem solving and assignment of work to properly skilled technicians.
• Responsible for the adherence, processing and tracking of maintenance related documentation, including policies/procedures, SOP's, PM/DM reports, deviation reports, change control documents, overdue reports, retired and inactive records, and PM/DM planning schedules.
• Assist in maintaining accurate maintenance records through an active interface with the computerized maintenance management system (CMMS) during work execution and closeout for work history documentation.
• Provide training and leadership to direct reports on all daily duties they are assigned with initial and periodic assessments.
• Manage capital and major maintenance projects within approved dollar limits.
• Demonstrate knowledge of 5S, TPM and its implementation in an operating environment.
• Must maintain operational compliance with US and international regulatory agencies and guidelines (i.e. FDA, EU, HC, TGA, PIC/S, ISO, USP, NRC, cGMP, etc.).

• B.S degree required. Preferably in Chemical, Mechanical, or Electrical Engineering.
• 12 or more years of relevant experience in maintenance management and supervision in a pharmaceutical industry required.
• Extensive knowledge of cGMP, FDA, OSHA, and NRC regulations preferred.

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice:

• Troubleshoot electrical, hydraulics, pneumatics and mechanical system in an industrial environment.
• Determines best course of action to make repairs. Sets and/or adjusts priorities to ensure safety and reliability of production equipment and support systems.
• Test equipment after repairs and leave equipment and area in a clean, safe condition.
• Perform functionality and alignment checks; make adjustments, modifications, and replacements as directed.
• Work from schematics, engineering drawings, and written or verbal instructions.
• Operate related equipment, conduct tests and report data in prescribed format.
• Use predetermined methods, sequences, and setups to inspect or test specific equipment or product; making modifications and adjustments as necessary.
• Ensure a safe and quality working environment through training, awareness, and compliance to safety guidelines and SOP's.
• Must maintain operational compliance with US and international regulatory agencies and guidelines (i.e. FDA, EU,HC, TGA, PIC/S, ISO, USP, NRC, cGMP, etc.).

• Two-year degree in Electrical Automation, Industrial Maintenance, Electronics, Electrical systems, or related field required, or equivalent training in Armed Forces training schools.
• One or more years of relevant work experience in maintaining, troubleshooting, and repairing industrial equipment and/or automation systems, preferably in pharmaceutical manufacturing equipment.
• Strong troubleshooting skills, with and without schematics.
• Use of voltmeter and other general-purpose test equipment
• AC/DC electrical power systems / supplies (Preferred)
• Industrial manufacturing equipment, automated systems (Preferred)
• Automation electronics, electrical controls / PLCs.
• Proximity and optical sensors, signal wiring / connectivity.
• AC/DC motors
• Pneumatics, hydraulics and associated controls.
• Vacuum pumps / systems
• Electro-mechanical systems
• Equipment calibration experience.
• Building Management Systems
• Reverse engineering
• Root Cause Analysis experience.
• Basic soldering experience.

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice:

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Fully online and evening classes available