Jobs in Burlingame, CA

Analytical Development Research Associate

Position Details:

Location: Redwood City, CA

Type: Contract (person is out on maternity leave)

Start Date: ASAP

$40-48w2 per hour

Our client is a leading protein engineering company applying innovative technologies to unlock the power of proteins. Since 2002, Their scientists and bioinformatics experts have worked collaboratively with our clients to advance protein optimization and production, enabling breakthrough developments for applications across multiple industries!

Client is looking for someone at RAIII or RA IV level, with solid hands-on experience and the ability to step in quickly

About the Opportunity:

The Analytical Development Research Associate will join the Analytical Development group which is part of the TechOps department. Successful candidates will be a part of a dynamic and enthusiastic team dedicated to supporting our product development through analytical development. The individual will be working with a high performing team with day-to-day laboratory workflows and operations to help with analytical method development, validation, and transfer.

If any of the below describes you, we would love to meet you!

• Possess a passion for being part of the therapeutic community helping bring cutting edge treatments to patients in need.
• Enjoys providing analytical support to different functional groups through effective collaboration, contributing to innovative technology development.
• Enjoys problem solving by implementing analytical solutions.

In this role you will be responsible for:

• Establishing and executing scientific experimentation plans for analytical method development with scientists in the analytical development team.
• Perform data processing, evaluation and interpretation of experimental data, drawing conclusions based on the results.
• Perform analytical testing of finished products and development samples.
• Participate in analytical activities including method development, validation, and various analytical studies.
• Present data at team and cross functional level on the current AD ongoings.
• Perform overall lab support functions including routine maintenance of analytical instruments, ordering and maintaining inventory of sample, reagents and lab supplies.

The essential requirements of the job include:

• BS in Analytical Chemistry, Biochemistry or Biology science or relevant scientific field with a minimum of 3 years of relevant industrial/academic experience in a laboratory environment.
• Ability to learn quickly, prioritize responsibilities, multi-task, think critically, and work both independently and within teams in a fast-paced environment.
• Prior working experience with HPLC, UV-Vis, ELISA and CE-SDS.
• Working knowledge and experience with good documentation practices.

Additional experience that would be valuable for this role includes:

· Knowledge of ICH Quality Guidelines related to analytical method development and validation, impurities and stability.

· General knowledge of biochemistry and enzyme science.

· Understanding of systematic study design and conception.

EEO Statement:

Blackstone Talent Group is a division of Blackstone Technology Group, a global IT services and solutions firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone’s global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

The Claims Manager is responsible for overseeing the end-to-end claims operations within the MSO managed care delegated functions. This role provides guidance on healthcare claims adjudication and payment processing for Medi-Cal, Medicare, PACE, and other lines of business based on member Evidence of Coverages (EOC) and CMS/DHCS guidelines, ensures that claims are processed accurately, timely, and in compliance with regulatory requirements and contractual obligations. The Claims Manager will lead the claims team, implement process improvements, and collaborate with internal and external stakeholders to optimize claims adjudication workflows.

This role requires high-level of decision-making and problem-solving skills in relates to claims operations, compliance, and process improvements. Deep understanding of Medi-Cal, Medicare Advantage, PACE, CMS, and DHCS regulations; ensuring full compliance across the department. Ability to manage multiple priorities, oversee department workflows, and optimize resource allocation. Responsible to design training programs for claims teams and leads initiatives to enhance team expertise. Excellent communication skills to interact with leadership, payers, providers, auditors, and MSO internal departments.

ESSENTIAL JOB FUNCTIONS:

• Oversee managed care claims processing, ensuring compliance with CMS, DHCS, and health plan guidelines.
• Monitor claims adjudication, ensuring accuracy, timeliness, and regulatory adherence.
• Develop and implement policies and procedures to improve claims processing efficiency.
• Work with IT and system vendors to optimize claims processing systems and troubleshoot issues.
• Lead and mentor the claims team, including Claims Supervisors and processors, ensuring high performance and engagement.
• Conduct regular performance evaluations, design training programs, provide training, and develop staff competencies.
• Establish and monitor productivity metrics to enhance team efficiency.
• Serve as the primary liaison with health plans, providers, auditors, and third-party administrators to resolve claims issues and disputes.
• Manage escalations, appeals, and grievances related to claims processing.
• Coordinate with provider relations to address claims denials and payment disputes.
• Identify areas for process improvement and implement best practices to enhance claims adjudication.
• Analyze claims data, trends, and key performance indicators to drive operational enhancements.
• Prepare reports for senior management on claims performance, backlog, and issue resolution.
• Direct supervision of a department involving responsibility for results in terms of costs, methods and personnel. Responsible for carrying out supervisory/managerial responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and hiring of employees; planning, assigning, scheduling, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Performs other job duties as required by manager/supervisor.

QUALIFICATIONS:

• Bachelor's degree in business, healthcare administration, or related field is preferred; Associate’s degree may be considered with relevant, equivalent work experience.
• Experience: Minimum of 5 years in managed care claims and compliance field, with at least 3 years in a managerial role within an IPA, health plan, medical group, or TPA.
• Knowledge of: Medi-Cal and MA claims processing, CMS and DHCS regulations, capitated vs. fee-for-service (FFS) models, claims adjudication systems (e.g., EZ-CAP, HealthEdge, Tapestry, or similar).
• Skills: Strong analytical, problem-solving, and leadership skills. Proficiency in Excel, reporting tools, and claims systems.
• Certifications (Preferred): AAHAM, CPC, or other relevant claims-related certifications.

LANGUAGE:

• Must be able to fluently speak, read and write English.
• Fluency in other languages are an asset.

STATUS:

• This is an FLSA Exempt position.
• This is not an OSHA high-risk position.
• This is a full-time position.

NEMS is proud to be an Equal Opportunity Employer welcoming diversity in our workforce. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

NEMS BENEFITS: Competitive benefits, including free medical, dental and vision insurance for employee, spouse and/or children; and company contribution to 401(k).

The Senior Estimator responsible for preparing budgets, estimates and pre- bid packages for construction projects to be built for clients under the CM at Risk guaranteed maximum pricing structure.

Responsibilities also include working with the project management team in establishing a bidders list, soliciting and evaluating subcontractor proposals and scopes of work, preparing quantity surveys and reviewing project plans and specifications for constructability and value engineering in all CSI (Construction Specification Institute) categories of work.

The Senior Estimator will supervise a team of estimators and cost engineers who support departmental and organizational goals through their efforts.

Responsibilities includes (but may not be limited to):

• Performs accurate, thorough and timely quantity takeoffs using company format, detail and coding for all MasterFormat (CSI), Uniformat and bid packages for all levels of project documents (schematic, design development and construction documents) that can be clearly understood by internal and external team members.
• Assist in developing estimates by evaluating drawings, building plans, specifications, & related documents.
• Assists in providing quantity comparison between estimate revisions.
• Prepares detailed estimate.
• Actively participates in the internal estimate review process.
• Develops accurate and concise clarifications and assumptions with the project management team’s assistance.
• Assists with final assembly of estimate for presentation to owner.
• Summarize estimate data into reports for review by executive team, clients, and design teams.
• Prepares and presents budget presentations to owners and architects.
• Leads the buyout process.
• Prepare detailed instructions to bidders, trade specific scope of work and comprehensive bid packages.
• Directs, coordinates and provides information and documents to subcontractors.
• Assist with pre-bid site walks and document existing conditions.
• Assist with subcontractor bid review and ensure scope of work is comprehensive.
• Prepare bid tallies for project team and owner review.
• Leads in the technical review of plans and specifications during the schematic design, design development and construction document phases of pre-construction.
• Assist with reviews of milestone documents to identify and communicate the development of changes to the team.
• Obtains clarification on plans and specifications from architects and engineers when necessary.
• Conducts reviews of milestone documents to identify and communicate the development of changes to the team.
• Communicates with architects and consultants to clarify scope of work, materials, and schedule requirements, and documents these clarifications.
• Demonstrate strong communication skills internally with project management team, and externally with owner, architect, engineer, and subcontractors.
• Manage individual workload to accomplish tasks within given timeframes.
• Manage other team members’ workloads to accomplish tasks within given timeframes.
• Ability to perform duties across multiple projects concurrently.
• Considers and understands problems and identifies appropriate solutions.
• Builds and maintains effective relationships with customers, design team, subcontractors, suppliers and user groups that reflect and support company core values and meets customer’s expectations.
• Attends project site pre-bid meetings, site tours and post-bid interviews as required.
• Assist and participate with pursuit interview prep and presentations.
• Develops unit costs accurately and analyzes value management analysis options.
• Develops Cost Management / Value Engineering log process and manages during the preconstruction process.
• Develops Variance Reports at milestone issuances that clearly define deltas between estimates for internal and external use.
• Develop Cost Studies in clear and concise platform for project team review and decision making.
• Develop Benchmark studies for project estimate comparison for internal review and analysis.
• Self-reliant in researching, understanding, and developing knowledge of building designs, systems, construction materials, and methods through available resources.
• Ability to teach, educate, and guide both internal and external team members.
• Provides internal database input based on current market feedback for incorporation into database.
• Leads in the training and development of cost engineers.
• Leads in the training and development of estimators.
• Provide feedback to estimate team members on work process / work product on a regular basis.
• Works closely with new hires and/or new project teams to educate them on the way of doing business based on standard forms, programs and operational standards.
• Oversees the preconstruction process with the owner’s team.
• Provides support as needed to the project management teams as needed.
• Creates projected budgets early in the design phase of a project.
• Coordinates preconstruction planning with design team, contractors and clients.
• As necessary, works with Executive Group on special initiatives, company goals and associate related training and/or programs.
• Provides input on future projects via lessons learned and continuous improvement.
• Attends project meetings with clients, the city and design team.
• Works with development or owner to coordinate the design and specifications on issues.
• Leads the pre-construction team to ensure initial budgeting represents current market pricing and quality reporting.
• Communicates with project management team, ownership, clients, subcontractors, vendors, etc. to provide quality results while mitigating project risks.
• Collaborates with VP’s towards a common goal; streamline the project delivery process, review progress of buy- out, submittals, construction schedule and performance on all projects.
• Keeps current with latest estimating technology and techniques.
• Manages project budgets for preconstruction services.
• Manage time and utilize electronic timecard software in a timely manner.
• Other duties upon request.

Qualifications:

• 10+ years of experience as Estimator / Sr. Estimator in commercial construction industry
• Bachelor’s degree in Construction Management, Construction Science, or Civil Engineering preferred but not required
• General Construction Knowledge
• Knowledgeable in civil/site construction, foundation and structural systems, interior finishes, exterior wall systems, mechanical and electrical systems and the costs of these systems
• Ability to read and interpret drawings and specifications
• General knowledge of negotiated bids, hard bids, and GMP processes
• Proficient in all estimating software programs used in preconstruction: On-Screen Takeoff (OST), Destini, Timberline, Building Connected, Assemble, Bluebeam, Power BI, BIM360, Excel, Word, MS Project
• Must possess strong verbal and written communication skills
• Strong math and analytical skills
• Attention to detail
• Organized, efficient, able to multi-task effectively, hardworking, and dedicated
• Able to thrive in a deadline-oriented, fast-paced environment
• Excellent communication skills and interpersonal skills
• Demonstrated analytical, problem solving, and both oral and written communication skills
• Enjoys being part of a collaborative team and a fun work environment
• Possess the ability to estimate all aspects of a commercial construction project, assemble into one budget and present to owners
• Must be able to operate as a “stand alone” estimator able to handle complete projects if required
• Ability to manage personnel, subcontractors, preconstruction schedules and preconstruction budgets
• Ability to mentor and coach personnel

Working Conditions:

• Duties required physical abilities such as repetitive hand and finger motion, sitting, standing, walking, as well as extending hands and arms in work areas.
• The individual is required to occasionally move around the office and constantly operate a computer and other office machinery, etc.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Oracle FDI Developer/Analyst

Contract

Palo Alto, CA (Remote or Hybrid if in SF Bay Area)

This position pays around $60 - $70/hr on W2

Responsibilities:

• Business Discovery & Analysis

-Lead requirements for workshops with FP&A, Accounting & Procurement.

-Translating needs into well-formed user stories, acceptance criteria, and success metrics. Map KPIs/metrics (e.g., revenue, COGS, Opex, cash flow, AP/AR aging, PO cycle times) to source systems and FDI subject areas.

• Data Modeling & Development & Go live (Oracle FDI)

-Design and implement data models, pipelines, and semantic layers within Oracle Finance Data Intelligence (leveraging Oracle subject areas, views, and data products).

-Build/Configure reports, dashboards, and self-service datasets.

-Implement drill paths, prompts/filters, row-level security, and data

entitlements.

-Establish data quality checks & build/maintain documentation

-Conduct UAT and migrate in production environment

• Demos, Enablement & Iteration

-Run demos and showcases with Finance leadership and business stakeholders; collect feedback and iterate fast.

-Create playbooks and training (how-to guides, release notes, KPI definitions) to drive adoption and self-service analytics.

Required Qualifications:

• Hands-on experience implementing and configuring Oracle Financial Data Intelligence (FDI)
• Experience leading requirements gathering sessions with finance stakeholders including FP&A, Accounting, and Procurement
• Strong understanding of financial metrics and KPIs such as revenue, COGS, operating expenses, cash flow, AP/AR aging, and procurement cycle times
• Proven ability to design and build data models, semantic layers, dashboards, and self-service datasets within Oracle FDI
• Experience configuring drill paths, prompts, filters, row-level security, and data entitlements
• Knowledge of Oracle subject areas, views, and data products
• Experience mapping business metrics to source systems and reporting structures
• Ability to establish data quality checks and validation processes
• Experience conducting user acceptance testing and managing production migrations
• Strong documentation skills covering data models, configurations, and processes
• Ability to create training materials, playbooks, and how-to guides for end users
• Excellent communication skills with the ability to present to finance leadership and business stakeholders
• Ability to work autonomously with minimal supervision
• Strong organizational and prioritization skills

Preferred Qualifications:

• Experience with Oracle Cloud Financials (General Ledger, Accounts Payable, Accounts Receivable, Procurement)
• Familiarity with Oracle Analytics Cloud, OTBI, or Oracle Business Intelligence
• Background working directly with FP&A teams on budgeting, forecasting, or financial planning processes
• Experience with data integration tools or Oracle Integration Cloud
• Prior experience in a consulting or systems integrator environment
• Background working in multinational organizations or with global finance teams
• Experience driving self-service analytics adoption across an organization
• Knowledge of Agile methodologies and iterative delivery practices CBAP , PMP , or Oracle certifications

Core Competencies:

• Analytical Thinking: Ability to break down complex business problems, identify root causes, and develop structured solutions
• Technical Aptitude: Comfort working hands-on with data models, configurations, and reporting tools while understanding underlying data structures
• Business Acumen: Strong understanding of finance and accounting processes, terminology, and how data supports decision-making
• Communication: Ability to convey technical concepts to non-technical audiences and translate business needs into technical requirements
• Stakeholder Management: Skill in building relationships, managing expectations, and engaging effectively with finance leadership and cross-functional teams
• Attention to Detail: Commitment to data accuracy, documentation quality, and thorough testing
• Adaptability: Ability to iterate quickly based on feedback and adjust to evolving priorities
• Ownership & Accountability: Self-directed approach with a strong sense of responsibility for outcomes and deliverables
• Enablement Mindset: Focus on empowering end users through training, documentation, and self-service capabilities
• Collaboration: Ability to work effectively with technical and business teams across functions and geographies

Project Engineer – Heavy Civil

San Francisco Bay Area, CA

We’re hiring a Project Engineer on behalf of a leading heavy civil contractor in the Bay Area. This role is ideal for a graduate or early-career engineer (1–5 years’ experience) who wants to gain exposure to all aspects of public works infrastructure and underground utilities.

About the Company

This contractor specializes in public works and underground construction, delivering projects such as:

• Water & sewer transmission pipelines
• Pump stations
• Water & wastewater treatment facilities
• Other underground utility infrastructure for municipalities across the Bay Area

With a reputation for technical excellence and collaborative project delivery, they offer a career path that combines hands-on engineering with leadership development.

Responsibilities

• Assist the Project Manager in delivering projects on time and on budget
• Track progress, update schedules, and prepare project reports
• Review and process submittals, shop drawings, and RFIs
• Perform geotechnical reviews and analysis (trench stability, shoring, dewatering, etc.) for underground utility work
• Support quality control and testing requirements
• Prepare and track change orders
• Review contract documents and specifications to ensure compliance
• Maintain detailed project documentation
• Order and track project materials, equipment, and supplies
• Coordinate with subcontractors and suppliers to ensure timely delivery
• Interface directly with municipal owners, inspectors, and agencies throughout the Bay Area
• Maintain strong professional relationships with owners, engineers, subcontractors, and field teams
• Resolve conflicts and support effective problem-solving on-site
• Attend progress meetings with municipalities and stakeholders
• Support job site safety programs and ensure OSHA compliance
• Assist with environmental and regulatory requirements related to public works

Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management, or related field
• 1–5 years of relevant experience (internships or full-time) in construction preferred
• Strong understanding of civil principles and interest in underground construction
• Excellent organizational, communication, and problem-solving skills
• Ability to thrive in a public works contracting environment with multiple stakeholders

Compensation & Benefits

• Salary $80,000 - $140,000
• Company vehicle + fuel card
• 401(k) retirement plan
• Health & dental insurance
• Long-term career growth opportunities with a respected Bay Area contractor

NIBBI SUMMARY

Nibbi Brothers has been a member of the Bay Area’s construction community since 1950. The Company is known for its integrity, innovation, quality and contributions to the communities in which it works. Nibbi’s safety program often exceeds federal and state requirements, demonstrating that the safety and wellbeing of everyone associated with our projects is the highest priority. Core markets include commercial, civic, seismic retrofits, historic restoration, waterfront structures, education, housing, hospitality, and community-based facilities. Nibbi self-performs production framing and structural concrete. Our projects range in size from $5 million to over $200 million.

Nibbi provides its people with comprehensive benefits and opportunities for career development. We encourage continuing education at all levels. We are proud of our friendly, family culture that is based on respect, collaboration and a strong work/life balance.

POSITION SUMMARY

The Project Manager’s primary responsibility is to manage, in collaboration with the Superintendent, the successful completion of assigned projects. The Project Manager is the lead for project financials, risk management, and client relations. Occasional travel is required. This position reports to the Project Executive.

ESSENTIAL FUNCTIONS

• Manage financials, risk management, and client relations of assigned projects from pre-construction to closeout.
• Ensure Nibbi’s standards of safety and quality are adhered to by assertively championing Nibbi’s safety culture to project team and subcontractors.
• Mentor and develop field team members while effectively managing the overall team.
• Work collaboratively with Superintendent, project team members, and field.
• Represent Nibbi in a professional manner.

RESPONSIBILITIES

• Manage the field and project team successfully and collaboratively.
• Establish and maintain positive and effective relationships with clients, Construction Managers, project team, consultants/architect/engineers, subcontractors, adjacent community, trade unions, and governmental agencies.
• Actively participate in project buy-out and formalizing subcontractors.
• Review all project documents, including project submittals, RFIs, and shop drawings, for completeness and accuracy.
• Collaborate with the Pre-Con department to write and ensure execution of all subcontracts and purchase orders.
• Assist Superintendent with initial project set-up including site logistics.
• Create and enforce a site-specific emergency action plan for assigned projects in collaboration with the Superintendent.
• Use project management and scheduling software consistently and accurately.
• Responsible for managing project financials, billings, and cost procedures.
• Responsible for the financial oversight of field labor.
• Conduct team meetings, owner/architect meetings, and safety audits.
• Produce project specific status job status review reports.
• Manage project closeout.
• Attend company and industry events including meetings, trainings, workshops, etc.
• Other related duties as assigned or needed.

QUALIFICATIONS

Degree in Construction Management, or related field, and 4-5 years of experience as an Assistant Project Manager, or equivalent role, in the construction industry. The ideal candidate will have experience with apartment complex construction rehabilitation projects. Candidates must have a solid understanding of the construction industry, job site safety requirements, contract management, planning and scheduling, budgets, building products, and relevant technology. This position requires a high level of fluency reading plans, specifications, and related project documents. Key competencies are leadership, initiative, communication, teamwork, managing for results, and coaching & mentoring.

Technical Skills: ProCore, Tekla, On-Screen Take-off, Primavera P6, MS Office Suite.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. While performing the duties of this job the employee may be exposed to conditions that include weather such as heat and/or humidity and cold, fumes or airborne particles, exposure to dust and asphalt, and moving mechanical parts. There may be occasional exposure to toxic or caustic chemicals. Conditions can also include risk of electrical shock and risk of vibration. The noise level in the work environment can often be loud.

The Project Manager is regularly required to:

• Walk, climb stairs, sit, and stand.
• Talk and hear at normal levels.
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Reach with hands and arms.
• Use hands and fingers to operate tools and other business machines.
• Lift and/or move up to 50 lbs.

COMPENSATION & BENEFITS

Comprehensive medical, dental, and vision

Flex plans

Life insurance

Supplemental insurance plans

401K with employer matching

Vehicle allowance

PTO

Holidays

Incentive compensation bonus

Educational reimbursement

Student loan repayment assistance

The expected salary range for this role is between $135,000 and $140,000 annually, depending on experience.

Nibbi Brothers is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other personal characteristic protected by law. Employment decisions are made on the basis of qualifications, merit, and business need.

Must be authorized to work in the US now and in the future without employer sponsorship. Nibbi Brothers uses E-Verify.

Contractor’s License #757362

The Opportunity

We’re partnering with an early-stage AI startup building a new category of mental health support.

Their mission is simple but ambitious: put a therapist in everyone’s pocket.

The team recently completed the largest clinical trial ever run on an AI therapist, demonstrating outcomes comparable to human therapy and stronger results than existing digital mental health tools. Built by experienced AI researchers and guided by leading clinical advisors, the company sits at the intersection of cutting-edge AI research and real-world healthcare impact.

After completing Y Combinator, the team is now entering the next phase: turning a powerful research prototype into a product people use every day.

The Mission

Mental health support is often unavailable when people need it most.

This company is building a voice-first AI therapist designed to support people in real time - including moments outside traditional therapy hours. The platform combines conversational AI, clinical research, and human-in-the-loop safety systems to create a new kind of mental health experience.

But the interface for this category doesn’t exist yet. This role is about helping invent what interacting with an AI therapist should feel like - designing an experience people trust, build relationships with, and return to regularly.

The Role

• Design the core mobile experience for a voice-first AI product
• Explore new voice and conversational interface patterns
• Turn a research prototype into a high-engagement consumer product
• Own design across product, brand, and early design systems
• Work closely with founders, AI researchers, and clinicians
• Help define how trust and safety show up in the product experience

What They’re Looking For

• Experience designing consumer-facing products, mobile-first
• Strong 0→1 product design experience or early-stage startup exposure
• Ability to take ownership and operate independently
• Excellent product taste and visual craft
• Interest in designing new interaction models around AI and conversation
• Curiosity about mental health, behavioral design, or human–AI interaction

If you’re excited about designing products that combine AI, psychology, and human trust, this is a rare opportunity to shape an entirely new kind of experience.

Job Responsibilities:

• Take full ownership of project delivery from concept through construction, ensuring alignment with Flint’s constructability and BIM standards, client expectations, and financial goals.
• Lead multidisciplinary teams in the coordination of architectural, engineering, and construction processes; provide strategic guidance across all phases of design-build execution.
• Oversee and manage detailed project schedules, deliverables, and budgets; ensure key milestones are met and proactively identify and resolve risks or roadblocks.
• Facilitate and lead high-level project meetings, including design charrettes, owner presentations, technical coordination sessions, and internal strategy meetings; set clear agendas, drive outcomes, and ensure accountability.
• Oversee engagement with school districts, local jurisdictions, city planning departments, and permitting agencies to streamline submittals, revisions, and approvals.
• Provide executive-level oversight of design documentation including contracts, narratives, scopes of work, and change documentation to ensure clarity, alignment, and quality.
• Drive proposal development, fee structuring, and project scoping in close coordination with other architects, estimating, preconstruction, and executive teams.
• Direct and manage BIM execution strategies in collaboration with VDC staff; ensure accurate modeling, clash detection, and seamless transition to construction documentation.
• Ensure all project documentation meets both regulatory and constructability standards; provide quality control oversight and technical reviews as needed.
• Resolve design and construction coordination challenges swiftly and decisively; escalate issues only when necessary and act as the primary point of accountability.
• Provide high-level mentorship and leadership to project architects, designers, and support staff; foster a proactive, solutions-driven culture focused on excellence, growth, and results.

Job Requirements, Qualifications, Characteristics:

• Bachelor’s degree in Architecture.
• Licensed Architect
• 10+ years of architectural project management experience with a strong understanding of design development, construction documentation, drawings and specifications, and coordination in a fast-paced, collaborative environment.
• High proficiency in Revit is required; experience with Bluebeam, Microsoft Excel, and other design and construction-related platforms is strongly preferred.
• Familiar with Adobe Creative suite, Lumion, Enscape, Autodesk construction cloud. Modeling/drafting software such as Sketchup and AutoCAD.
• Proficient is 3D modeling & coordination tools such as ACC and Revizto.
• Having education/ DSA and public project coordination is a must.
• Strong project coordination and communication skills, with proven success managing interdisciplinary teams and fostering collaboration between design, preconstruction, and field teams.
• Commitment to high standards of professionalism, equity, and teamwork; experience engaging with diverse communities is valued. Demonstrated ability to produce accurate and detailed technical drawings and construction documents.
• Must be proactive, self-motivated, and comfortable stepping into hands-on design tasks when needed to support team success.

Your new company

Our client, a well‑respected San Francisco Bay Area General Contractor, is adding an Estimator to its 12‑person preconstruction team. The company is known for consistently delivering high‑quality work. The firm has built a strong reputation across multifamily, commercial, civic, aviation, and seismic‑retrofit projects ranging from $5M to $200M+. The company is known for its supportive culture, stable workload, and leadership that actively invests in training and career development. This is a full‑time, in‑office role in San Francisco with an excellent work‑life balance.

Your new role

As the successful Estimator, you’ll support preconstruction efforts on projects typically ranging up to $50m, handling full-scope estimating responsibilities. You’ll work alongside Senior and Junior Estimators and collaborate closely with project teams and design partners.

Key responsibilities include:

• Preparing detailed takeoffs, budgets, and cost estimates
• Reviewing plans, specs, and project documents
• Leading subcontractor outreach and bid scoping
• Supporting proposals, bids, and value‑engineering
• Participating in preconstruction and design development meetings

What you'll need to succeed

• 5–7 years GC experience, including 1–2 years full-scope estimating
• Experience with multifamily and negotiated work
• Degree in Construction Management, Architecture, or Engineering
• Strong plan reading, communication, and collaboration skills
• Ability to work onsite in San Francisco

What you'll get in return

• Base salary up to $155k
• $650/month vehicle allowance, gas card, Fastrak
• Bonus eligibility
• Full medical, dental, vision + 401(k) match
• PTO, holidays, professional development
• Supportive leadership and a well-staffed team

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your resume or call us now to discuss. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup