Jobs in Berkeley, CA

Staffmark Group is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least three years of administrative support experience from a corporate environment. Bachelor's Degree is preferred.

The position is a 6-month contract working onsite at our client are responsible for general office support, including but not limited to:

• Provides administrative support in a complex team environment to a senior group or executive.

• Coordinates complex, senior-level internal/external meetings and conference calls.

• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.

• Supports internal and external managers or clients.

• Organizes and ships literature to clients.

• Responds and follows up on client requests.

• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.

• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.

• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.

• Maintains understanding of firm policies and handles certain issues independently.

• Manages monthly invoices and arranges for payment.

• On-boards new hires, processes new employees, transfers, termination, etc.

• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.

• Orders supplies and keeps inventory well-stocked.

Skills:

• Requires excellent interpersonal and communication skills.

• High attention to detail.

• Ability to maintain high standards despite pressing deadlines.

• Ability to solve problems quickly and efficiently.

• Strong knowledge of general business, corporate and government cultures.

• Ability to handle highly sensitive, confidential and non-routine information.

• Self-starter with excellent anticipation skills; problem solving; follow up.

• Demonstrated dependability and sense of urgency about getting results.

• Demonstrates high degree of integrity and confidentiality.

• Strong organizational skills.

• Comfortable working with people at all organizational levels.

• Comfortable working in a sometimes hectic, high pressure environment.

• Ability to display a consistent, professional degree of communication

• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.

• Must be able to prioritize a variety of time-sensitive tasks.

• Must have excellent judgment; independent thinker and resourceful.

• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.

• Team player with a positive attitude.

• Highest degree of integrity, professionalism, diplomacy and discretion required.

The Opportunity: The Palate of a Chef, the Mind of a Scientist

TCHO is looking for a rare professional to serve as the tactical engine of our research and production. This individual will fill a high-impact role that bridges the gap between creative sensory exploration and technical production. This is a hands-on role at our factory, responsible for tending the entire lifecycle of our chocolate. This begins with the cacao beans being grown around the world by our farmer partners, to the final production of high-end chocolate and confections at our production facility in Berkeley. We are seeking a maker who can manage complex data and production schedules while maintaining a disciplined focus on creativity and flavor.

This position is 100% onsite due to the hands-on nature of the role, including production, sensory evaluation, laboratory work, and small-batch confectionery manufacturing.

1. Sensory Mastery & Tasting

• Daily Analysis: Lead disciplined daily sensory panels of raw cacao liquors, experimental batches, finished chocolate, and confections to ensure every product meets TCHO standards.
• Raw Material Selection: Participate in the selection and sensory analysis of all raw materials, including cocoa beans, liquor, powder, butter, and inclusions such as nuts or vanilla.
• Final Sign-off: Provide sensory sign-off for final products coming off the line to ensure manufacturing quality and consistency.

2. The “Source” & Laboratory Management

• Bean Sample Management: Manage the intake of cacao samples from global partners, including roasting, winnowing, and grinding micro-batches to evaluate fermentation quality and genetic potential.
• Flavor Lab Oversight: Manage daily operations of the flagship TCHO Flavor Lab space (one of only 12 worldwide).
• Operational Upkeep: Oversee lab organization, cleaning, sample retention, and restocking of laboratory supplies and equipment.

3. Production, Formulation & Retail Confectionery

• Formula Creation: Develop and manage proprietary daily production formulas used by the manufacturing team.
• Retail Confectionery Production: Act as a Confectioner for TCHO Retail, responsible for creating small-batch and small-lot confections for retail customers, including hand-crafted and limited-run items.
• Efficiency & Scalability: Support factory operations by optimizing run times, flush materials, FIFO practices, and small-batch scalability.
• SOP Compliance: Ensure all product SOPs are followed, including requirements related to cross-contamination, Organic, Kosher, and Fair Trade certifications.

4. New Product Development (NPD)

• Dream-to-Reality: Translate creative product concepts into consistent, repeatable production.
• Prototyping: Execute hands-on prototyping and produce sales and retail samples, including chocolate formulas, plant-based ganache, enrobed items, panned goods, and other confections.
• Scaling: Move products from lab-scale concepts to small industrial and retail-ready production.

Who You Are

• Palate-Driven: You possess an advanced ability to articulate flavor and a deep interest learning how the magic of chocolate comes to life.
• Analytical: You love a good system and can track R&D data and formulas with precision to keep projects on a professional timeline.
• Technically Grounded: You likely have a background in Food Science, Pastry, or Confectionery and know your way around the bakery and confectionery world.
• Onsite & Flexible: This is not a desk job. You are based at our Berkeley HQ and willing to work weekends to keep the lab and production cycles moving.

Skills & Abilities

• Bachelors’ degree or equivalent
• Minimum 3 years working in pastry, confectionary or chocolate industry,
• Demonstrated leadership experience of teaching and developing teams within food industry.
• Excellent writing, reading and communication skills
• Spanish fluency is a major plus.
• Ability to transport and move 50-pound handloads
• Must be able to remain in a stationary position for entire shift
• Must be able to work above ground levels-10 feet and in cold and warm temperature work environment

Salary - $95,000 - $120,000

Kochan & Stephenson is searching for a full-time litigation paralegal to provide legal and administrative support to our two partners. We are a plaintiff's-side employment litigation firm and have a small caseload so that we can pursue our cases aggressively up to and including trial. Our paralegal is the third member of a three-person team and is very important to the success of the practice!

Responsibilities

• Calendaring for a litigation practice including docketing and deadline tracking and court rules expertise
• Draft legal documents and correspondence under attorney supervision.
• Assist counsel in preparing for depositions, mediation sessions, motion practice and court hearings by finding and compiling relevant documentary evidence and prior testimony.
• Prepare documents for production by assessing privilege, relevance and confidentiality.
• Review produced documents and medical records.
• Serve documents on opposing counsel and file documents with the court.
• Communicate with our clients to assist in responding to discovery requests.
• Perform legal and procedural research.
• Conduct intakes with prospective clients via phone and/or email.
• If a case goes to trial, assist in trial preparation and presentation.
• Manage administrative functions such as bill payment, costs tracking, filing and organization, supply orders and communicating with vendors.

Requirements

• Must have at least 2 years of litigation paralegal experience.
• Must be compassionate and invested in pursuing justice for our clients.
• Must have strong writing, communication and analytical skills. Must be tech-savvy and able to type at a reasonable speed.
• Must be motivated, detail-oriented, organized, focused, conscientious, a self-starter and reliable.
• Must be able to prioritize tasks, manage time efficiently and perform accurate work under pressure.
• Must be able to learn new tasks and absorb information quickly.
• Must be able to work 32-40 hours per week.
• Must be familiar with Mac, Adobe Acrobat, Microsoft Word, Microsoft Excel, and Westlaw. Although not required, familiarity with e-discovery software, TranscriptPad and/or TrialPad is a plus.

Why Work for Us?

• Our attorneys are a married couple with over 35 years in employment law. This position is a great opportunity for an established legal professional who wants to be a key member of a team.
• We have a very bright and spacious office in a great Berkeley neighborhood. Professional attire is required for court, but our office environment is business casual.
• Starting salary: $80-120k depending on education and experience.
• Desired start date (although flexible): March 2026 - April 15, 2026.
• We offer health and vision insurance, three weeks of paid vacation and regular opportunities for raises and bonuses. In the second year of employment, employee will have profit sharing.

Serious and qualified applicants only, please.

Applicants should, along with their resume, submit a cover letter (describing their education, career goals, and relevant experience) and three professional references in an email to The strongest candidates will explain how their experiences and abilities relate to this role. The documents should be included as one single pdf.

Company's website:

Technical PM focused on security application deployments (not field installation). Will manage ~4 application projects annually within a lean team structure.

Location

• Preferred: San Francisco Bay Area (Oakland / San Jose area)
• Onsite: 1–2 days per week
• Limited travel (occasional data center visits in Fairfield or Rancho Cordova)
• Duration - 12 months contract
• PR - $80-$85/hr on W2

Experience Required

• Minimum: 5 years
• Preferred: 7+ years
• Mid-career minimum
• Senior candidates acceptable (must hit ground running)

Role Breakdown

• 60–70% Project Management
• 30–40% Technical / hands-on support

Top Required Skills

Core PM Skills

• Scheduling & planning
• Stakeholder management
• Change management
• Project controls
• Executive reporting

Technical Capability (Critical)

Must be able to:

• Review solution blueprints
• Review architecture diagrams
• Create/modify Visio diagrams
• Understand data mapping & migrations
• Evaluate technical deliverables

This is a technical PM, not just an administrative PM.

Preferred Industry Background

Strong preference for candidates with experience in:

• Physical security systems
• Access control
• Video surveillance
• PSIM
• Visitor management

Target companies may include:

• Google
• Meta
• Microsoft
• Palo Alto Networks
• Physical security integrators

Education

• Technical degree preferred Not mandatory if experience is strong

Certifications

• PMP preferred Not required

Soft Skills

• Strong communicator (senior leadership exposure)
• Independent
• "Utility player" mindset
• Comfortable in small, lean teams

Interview Process

• 2 rounds max
• Focus: PM fundamentals + technical review ability + communication

Company Description

Bay City Basketball has been dedicated to bringing San Francisco a high quality, professionally run AAU basketball program since its founding in 2010. We offer camps, clinics, seasonal teams, tournaments and leagues for boys and girls aged 5-18, year round. As a 501(c)(3) non-profit organization, we are focused on the continued betterment of the San Francisco community through the development of organized youth basketball in the Bay Area. Our headquarters is located at 4550 Geary Blvd, San Francisco.

More info:

Role Description

This is a part-time contract role (4-8 hrs per week) for a Youth Basketball Coach at Bay City Basketball in the San Francisco Bay Area. As a Coach with Bay City, you will be expected to lead practices (2 per week - at Bay City headquarters, San Francisco high schools and San Francisco recreation centers), coach games (most weekends during season in Bay Area), develop player skills, teach team concepts, and foster a positive and inclusive team environment.

We are looking for FEMALE AND MALE coaches to take on the role of Head Coach for one of our teams for the entirety of our Spring Season (February/March - June/July). Our team programs start in 3rd grade and run through 11th grade. You will have the chance to teach basketball skills and valuable life lessons as a consistent role model for young basketball players.

We are also looking for coaches to join our Academy, camps and clinics coaching roster. This includes year round opportunities to coach on weekday evenings, weekends, holiday camps, single day clinics and more.

Qualifications

• Experience in coaching youth basketball
• Strong communication and leadership skills
• Knowledge of basketball fundamentals and strategies
• Ability to work well with children and create a supportive learning environment
• Certifications in coaching or relevant training are a plus

Pay will be dependent on prior experience.

When applying, please include a resumé and cover letter stating why you think you would be a good fit for Bay City Basketball and the Youth Basketball Coach role.

Bay City Basketball is dedicated to helping coaches in the Bay Area grow their skill sets and gain more experience. There is always room for growth as a coach with us, and we look forward to being a part of your coaching journey!

• Technical Program Manager (Contract)
• Location: Remote
• Duration: 3/16/2026 to 6/30/2026
• Team: Business Operations

• We're looking for a Program Manager within the Enterprise Program Management Office (ePMO) who can drive complex, cross functional programs spanning enterprise systems, business processes, and operational execution. This role blends strong program management fundamentals with technical and business systems fluency.
• This position is initially a four-month role, with the potential for extension, and is designed to augment senior program leadership capacity. The Program Manager will work closely with a Senior Program Manager to support large, multi workstream initiatives, while also independently leading smaller programs and workstreams end-to-end.
• This role is ideal for an experienced program manager with a consulting mindset who thrives in fast paced, ambiguous environments and can translate business needs into structured plans, clear execution, and executive ready insights.

• Partner with a Senior Program Manager to support large enterprise programs, helping manage scope, milestones, dependencies, risks, and delivery cadence.
• Independently own and deliver smaller programs or discrete workstreams, from intake through delivery and operational handoff (strategy ? plan ? execute ? stabilize).
• Run and support core program rituals including planning sessions, status reviews, dependency tracking, risk/issue management, and executive readouts.
• Translate business objectives and stakeholder requirements into clear program plans, timelines, and success metrics.

• Support initiatives involving enterprise platforms such as Amazon Connect, Salesforce, and NetSuite, partnering with IT, Business Systems, and functional teams.
• Contribute to programs that span Lead-to-Cash, Customer Experience, Finance, and Procurement processes in a large, enterprise software environment.
• Help ensure systems and process changes are well sequenced, clearly documented, and aligned to business outcomes.
• Champion data quality, system hygiene, and clear ownership across integrated systems and reporting.

• Work closely with cross functional partners including IT, Business Systems, Finance, Sales Ops, Customer Experience, Procurement, and Security.
• Prepare executive ready dashboards, status updates, and presentations with clear narrative, insights, and recommendations.
• Communicate program progress, risks, and trade?offs with clarity and confidence to both technical and non?technical audiences.
• Escalate issues with context, options, and data-backed recommendations.

• Develop and maintain program dashboards, reports, and documentation using tools such as Excel, Power BI, Tableau, Smartsheet, or similar.
• Analyze program data to identify trends, risks, and opportunities for improvement.
• Support process improvement initiatives by applying structured problem solving and consulting best practices.
• Ensure strong program hygiene including RAID logs, decision tracking, documentation, and governance artifacts.

• Support agile execution where applicable by coordinating backlogs, milestones, and cross team dependencies.
• Facilitate meetings and working sessions, remove blockers, and follow up on action items to maintain delivery momentum.
• Continuously identify opportunities to improve delivery efficiency through automation, AI, and tooling.

• 5–10 years of experience in program management, project management, business analysis, or management consulting.
• Experience working in or with enterprise technology, SaaS, or business systems teams.
• Demonstrated ability to support senior program leaders while also leading smaller initiatives independently.
• Strong analytical skills with experience producing executive level reporting and insights.
• Proficiency with analytics and visualization tools (Excel, Power BI, Tableau) and PM tools (Smartsheet, Jira, Microsoft Project).
• Ability to operate effectively in ambiguous, fast-moving environments with multiple stakeholders.
• Excellent written and verbal communication skills with a strong executive presence.
• Bachelor's degree in business, operations, analytics, or a related field.

• Familiarity with Amazon Connect, Salesforce, and/or NetSuite.
• Exposure to Lead-to-Cash, Customer Experience, Finance, or Procurement processes in an enterprise software company.
• Experience in a PMO, transformation office, or consulting environment.
• Demonstrated interest in AI, automation, and operational efficiency.
• Strong organizational skills, attention to detail, and proactive problem-solving mindset.

• Bachelor's degree in business, operations, analytics, information systems, or a related field, or equivalent practical experience.

• $68.97 per hour.

Roseland, NJ, Centerville, UT, or Palo Alto, CA

Summary

Under the direction of the Trademark Paralegal Manager and Director of the Patent Prosecution Group, the Patent Docket Clerk will be responsible for assisting the Patent Docket Administrator with maintaining the patent docketing system and communicating critical deadlines to responsible practitioners/staff in the prosecution group.

Requirements

• Review and process official communications from the U.S. Patent and Trademark Office in order to maintain prosecution records and track statutory deadlines in the patent docketing system.
• Review and process communications from foreign agents, relay said communications to responsible practitioners/support staff and update prosecution records in the patent docketing system.
• Perform global reviews of docketing records, provide reminders of statutory deadlines, distribute docket and client portfolio reports, manage export of data to annuity provider for ongoing maintenance of active patent assets, and related tasks as necessary.
• Other duties as assigned.

Skills, Knowledge and Abilities

• Minimum 4-6 years of relevant patent docketing experience.
• Bachelor's Degree from an accredited college and/or Paralegal certification from an ABA-approved program is a plus.
• Must be detail-oriented, organized and have the ability to work in a fast-paced, deadline-driven environment.
• Proficiency with Outlook and Excel.

Schedule

Full-time, Hybrid, Monday-Friday

• New Jersey: 9:00 AM – 5:00 PM (Possibility of later start/end time for NJ hires to allow overlap with West Coast coverage.)
• California: 9:00 AM – 5:30 PM
• Utah: 9:00 AM – 5:30 PM

Compensation

For candidates meeting the requirements, the expected base salary is $65,000.00-$75,000.00, plus overtime and bonus in New Jersey, $70,000.00-$80,000.00, plus overtime and bonus in California and $65,000.00-$70,000.00, plus overtime and bonus in Utah. The range provided is the salary that the firm in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. The benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

Disclaimers

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required by employee.

The Firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

#LI-Hybrid

38771

Transactional Legal Secretary

Location: San Francisco, CA

Compensation: $100K–$130K per year commensurate with experience; comprehensive benefits package.

Job Type: Full-Time, Direct Hire, Hybrid (In-Office 3 Days/Week)

LHH is partnering with a respected San Francisco law firm seeking an experienced and highly skilled Transactional Legal Secretary to support a Managing Partner focused on real estate and general transactional matters. This role is ideal for a candidate with strong technical abilities, exceptional document production skills, and extensive experience supporting busy transactional practices. Enjoy a collaborative environment with a hybrid schedule and meaningful involvement in complex real estate and commercial transactions.

Key Responsibilities:

• Prepare, revise, redline, and finalize transactional documents, including real estate agreements, financing documents, corporate entity materials, and closing sets
• Create and manage Tables of Contents, signature packets, closing binders, macros, and advanced formatting schemes
• Assist with document execution, distribution of signature pages, coordination of closing checklists, and assembly of final deliverables
• Manage attorney calendars, deadlines, scheduling, and meeting coordination
• Handle billing processes including proforma edits, corrections, Excel-based billing tables, and coordination of billing history with accounting
• Maintain organized electronic and physical files, ensuring accuracy and version control throughout transactional workflows
• Serve as a point of contact for clients, vendors, opposing counsel, title companies, and internal teams
• Support administrative needs including travel arrangements, time entry, expense reporting, and task prioritization

Qualifications:

• 5+ years of legal secretary experience in transactional or real estate practice areas within a law firm environment
• Advanced proficiency in Microsoft Word including heavy redlining, formatting, styles, and document cleanup
• Strong experience preparing and managing transactional document sets, signature packets, and closing materials
• Familiarity with billing systems and ability to manage attorney billing processes
• Excellent organizational skills, attention to detail, and ability to manage multiple deadlines
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance