Jobs in Aliso Viejo

M3 Wake Research, an M3USA Company, is an integrated network of premier investigational sites meeting the clinical research needs of global biopharmaceutical, biotechnology, medical device, pharmaceutical and clinical research organizations (CROs). With close to 30 owned and managed research sites across the country, M3 Wake Research is one of the largest independent, multi-site clinical research companies in the US. M3 Wake Research continues to grow through acquisitions and uncompromising commitment to careful planning and execution in accordance with regulatory compliance.

Conducting studies since 1984, M3 Wake Research owns a proprietary patient database of potential clinical trial participants across the US. As of today, our board-certified physicians have completed more than 7,000+ successful clinical trials, while consistently exceeding sponsor expectations for integrity, timeliness, subject enrollment, human protection, and expeditious delivery of accurate evaluable data.

Due to our continued growth, we are hiring for a Clinical Research Coordinator at Wake Research, an M3 company. This position is on-site and located in Irvine, CA.

The Clinical Research Coordinator (CRC) is a specialized research professional working with and under the guidance of the clinical research site management and Principal Investigator (PI). While the PI is primarily responsible for the overall conduct of the clinical trial, the CRC manages, supports, facilitates and coordinates the daily clinical trial activities and plays a critical role in the conduct of the study.

Essential Duties and Responsibilities:

• Assisting trial Investigator in screening and review of potential study participants eligibility
• Maintaining case report forms, charts and documentation
• Mentoring, training, and high-level oversight of other clinical research coordinators and research assistants
• Ensuring that all clinical activities are carried out in accordance with established research protocol and standards in compliance with all applicable laws, regulations, policies, and procedural requirements
• Collecting and entering data as necessary
• Assist management with potential new hire selection and shadowing process
• Assist with study start-up, maintenance, and close-out of studies as needed for those on the team
• Ability to be flexible with study assignments
  
  

• Clinical Research Coordinator with 2+ years of experience
• Phlebotomy & EKG experience strongly preferred
• Excellent verbal & written communication skills
• Ability to learn quickly, read and understand complex protocols, follow very detailed directions, and multi-tasking
• Must be able to maintain strict confidentiality of patients, employees, and company information at all times and adhere to HIPAA Guidelines
• Extensive clinical trial knowledge through education and/or experience
• Successful completion of GCP Certification and Advanced CRC preferred
• Detail-oriented
• Familiarity with the Code of Federal Regulations as they pertain to human subject protection
• Strong interpersonal skills
  
  

About M3:

M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we’ve seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems.

Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements.

Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA.

Benefits:

A career opportunity with M3 Wake Research offers competitive wages, and benefits such as:

• 401(k), 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

*This position offers a competitive pay rate of $30–$40 per hour.

*M3 reserves the right to change this job description to meet the business needs of the organization

The Planet Group is seeking a CRM Campaign Operations Project Manager to join one of our well-known global pharmaceutical clients.

The CRM Campaign Operations Project Manager is responsible for a key franchise group (e.g., Oncology) and leads consumer brand team marketing initiatives, supporting cross-functional team members and agency partners to align and execute on email, SMS, and direct mail campaigns. This role will focus on tactical execution of the campaign roadmap through its entire lifecycle to increase performance and efficiency.

• Pay: $40-$43/hr depending on experience
• Duration: 12 mo to start (potential to extend / convert)
• Location: Hybrid (Tuesday–Thursday on-site), open to the following locations: Mettawa, IL, Irvine, CA, or Florham Park, NJ

CRM Campaign Operations Project Manager Responsibilities:

• Responsible for day-to-day management and oversight of medium-high complex brand CRM engagements including developing project plans, creating status reports, conducting weekly status meetings, following up / communicating with all stakeholders to ensure on-time, flawless execution of brand CRM programs.
• Learn the business for the respective therapeutic areas/brands.
• Effectively work with multiple departments and agencies throughout project development and implementation to keep projects on time and ensure all requirements are met.
• Proactively manage workload and continuously look for ways to improve brand campaigns to meet brands' objectives and goals by reviewing campaign performance, identifying optimization opportunities, and communicating them to the marketing team.
• Develop and maintain project documents, timelines, proofing checklists and status reports. Possess minute-by-minute knowledge of all work in progress, identify risks and ways to mitigate issues.
• Partner with cross functional / agency teams to create processes to capture requirements, gain approvals, document metadata, and verify data elements needed to execute campaigns.
• Document change requests, notify the team, and understand timeline implications. Seek standardization, automation, and process improvement wherever possible to deliver on vision for the team of faster, better, cheaper year over year.
• Prepare quarterly campaign audits and campaign performance SLAs and review with CRM leadership.
• Identify any issues or concerns, the team has with cross functional and agency partners. Identify issues, identify root cause, and recommend corrective action where necessary.
• Monitors campaign performance and proactively provide recommendations to drive an increase in engagement.
• Participate in the planning process with brands, internal cross functional teams, and their respective agency partners. Maintain check-ins with each team to track actual campaign activity and manage resources accordingly.
• Prepares well-organized, clear, and concise communications and sets clear expectations. Creates quarterly business reviews with brand and omnichannel leaders.

Leadership Competencies:

• Positive “all for one” approach to team deliverables and priorities.
• Builds strong relationships to enable higher performance.
• Learns, fast, grasps the “essence” and can change course quickly where indicated.
• Raises the bar and is never satisfied with the status quo.
• Creates a learning environment and open to suggestions.
• Embraces the ideas of others, nurtures innovation and manages innovation to reality.

CRM Campaign Operations Project Manager Qualifications:

• 3-5 years of experience of Database Marketing, CRM, Email, Digital, Direct Mail, 1:1 marketing experience.
• Minimum of 3 years of hands-on work experience in client service, account or response management discipline.
• Digital marketing or interactive agency experience is a plus.
• Ability to lead multiple projects simultaneously in a fast-paced, dynamic environment.
• Excellent written, verbal, and interpersonal communication skills to effectively work with team members.
• Analytical ability to identify optimization opportunities and program related issues.
• Enthusiastic, solution-oriented attitude in accepting work/new challenges.
• Excellent knowledge of Microsoft Office Software: Word, Excel, PowerPoint, and Outlook.
• Knowledge of current marketing automation and email delivery technologies, and familiarity with how the digital ecosystem is evolving.
• In-depth knowledge and experience with Salesforce Marketing Cloud or equivalent enterprise marketing automation platforms such as Adobe Marketo, Adobe Campaign, or Unica.
• Experience implementing CRM best practices.
• Proven track record of launching successful email campaigns and/or consumer programs.
• Bachelor’s degree in business or marketing or equivalent experience.

Leapros is a trusted workforce solutions partner, offering customized recruitment and interim staffing solutions, as well as innovative resources designed to empower employers and professionals to accomplish their hiring and career objectives. Operating on a national platform, our areas of concentration include finance and accounting, information technology and engineering, human resources and administration, sales and marketing, supply chain and operations. Whether you are a talented professional or a company looking for a talented professional, we welcome you to take a leap with us!

CLIENT PARTNER PROFILE & VALUE PROPOSITION: Leapros has been engaged by nationwide real estate investment company to fill a Division HR Generalist role. This is an exciting opportunity to make a big impact with a growing organization in Orange County, CA!

POSITION TITLE: Senior Human Resources Generalist

POSITION SUMMARY: The Senior Human Resources Generalist will be responsible for all day-to-day human resources functions within a designated region with the Company. Providing support for all levels of human resources needs for all levels of staff within the assigned districts.

RESPONSIBILITIES/DUTIES:

• Processes all requests for store-level new hires and terminations, including but not limited to offer letters; background checks; communications between hiring managers and field staff members and corporate level staff members; and all necessary internal forms within their designated region(s) within the Company.
• Processes and manages all leaves of absence and workers compensation claims within their designated districts.
• Serves as the primary contact for all HR related questions for all field staff within their assigned region(s).
• Provides guidance and support to the Regional and District Managers within their assigned region(s).
• Processes, reviews and responds to unemployment and workers comp claims with appropriate documentation. Review unemployment statements.
• Performs technical and professional level management support functions in the daily administration of all human resource services.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Handles employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to the appropriate staff.
• Serves as the subject matter expert to the field employees on all HR related software and platforms.
• Manages and maintains the integrity of the HRIIS systems, routinely running reports and audits to ensure the highest level of data accuracy.
• Provides an example of possessing the Company’s core values and consistently fosters a positive and inclusive work environment.
• This position may provide mentoring of junior staff members with the People & Culture Department.

QUALIFICATIONS:

• Bachelor’s degree in human resources, Business Administration or a related field required.
• At least 5 years of human resources generalist experience in multi-site/multi-state organizations required.
• SHRM certification a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with the Company’s HRIS and talent management systems.

PAY TRANSPARENCY: A reasonable estimate of the available {annual or hourly} pay scale for this position is: $85,000-$95,000 per year plus bonus. The actual compensation offered may vary depending on qualifications and other factors essential to the performance of duties and is determined by the hiring authority.

At Leapros, we are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. This commitment enhances our ability to conduct business with the highest level of integrity, solidifying our position as the most trusted workforce solutions partner. To learn more about Leapros or to speak with one of our recruitment partners, call 866-920-LEAP or visit our website at

Location: Irvine, CA (On-Site / Portfolio Field Support)

Employment Type: Full-Time | Exempt

Role Description

The Facilities Operations Manager leads day-to-day facilities operations across multiple commercial assets, combining field execution with operational oversight. The role works closely with operations leadership, property teams, and vendors to ensure buildings are maintained to a high standard and projects are executed efficiently.

This position requires regular time in the field conducting inspections, coordinating work, supporting maintenance and construction activities, and ensuring work is completed to expectations.

Key Responsibilities

• Conduct routine property inspections to evaluate maintenance needs and operational conditions
• Oversee preventative maintenance programs and building systems performance
• Coordinate and supervise vendors performing repairs, maintenance, and facilities upgrades
• Provide on-site oversight during maintenance work, tenant improvements, and small capital projects
• Verify work completion and manage punch-list follow-up
• Support planning and execution of capital improvements and operational upgrades
• Respond to urgent operational issues and escalate recommendations as needed
• Maintain organized records of inspections, vendor activity, and project updates
• Assist with cost tracking, scope reviews, and operational reporting

Qualifications

• 7+ years of facilities operations, commercial property operations, or construction coordination experience
• Working knowledge of building systems, maintenance workflows, and field operations
• Experience coordinating vendors and overseeing facilities-related projects
• Strong organizational and communication skills
• Valid driver’s license with ability to travel between properties
• Comfortable working in both field and office environments

What We're Looking For

• Hands-on leader who leads from the field, not just the office
• Solutions-oriented with strong follow-through
• Process-driven with attention to detail
• Professional communicator comfortable working across teams and vendors
• Reliable, accountable, and comfortable operating in a principal-led environment
• Able to balance operational oversight with field execution

How You'll Make An Impact:

1. Analyze key data sets—including global inventory, demand and supply signals, intercompany transfer orders, and open orders—to identify root causes of order fulfillment delays.
2. Partner with cross?functional teams such as Supply Planning, Manufacturing, Logistics, and Customer Service to resolve issues contributing to past?due orders.
3. Build and maintain reporting that highlights trends in past?due orders, and collaborate with stakeholders to define and implement preventive actions.
4. Contribute to initiatives aimed at reducing Global Open Orders Past Due to below $16.6M and improving OTIF performance from 88% to 92% by 2026.

What You Bring:

1. Bachelors degree in Supply Chain, business management, accounting, mathematics, project management
2. 3-5 years in Supply Chain roles, customer service roles or equivalent
3. Experience reviewing and analyzing large data sets in Excel, PowerBI, or equivilent
4. Experience in SAP or Kinaxis a plus

Contract duration: 6 months (hybrid)

Pay: $36/hour

JOB RESPONSIBILITIES:

- Will be assisting HR with various duties including but not limited to filing and purging employee records.

- Performs a variety of routine administrative and clerical functions.

- Completes daily assignments under general supervision in support of one or more administrative teams.

Temp-to-Hire Administrative Assistant to CFO

Location: Irvine, CA (Hybrid → transitioning onsite to Newport Beach in June)

Schedule: 9:00 AM – 5:00 PM

Pay Rate: $22–26/hour (depending on experience)

Duration: Temp-to-Hire (4–5 month conversion for the right fit)

Join a nationally recognized real estate investment and development powerhouse shaping premier mixed-use communities across the U.S.

We’re seeking a polished and proactive Administrative Assistant to support the CFO in a fast-paced, high-performing real-estate office environment. This is an excellent opportunity for someone looking to grow within a stable organization and potentially convert to a full-time role.

What You’ll Do:

• Monitor and order office supplies; track inventory to avoid shortages
• Assist Accounts Payable with check printing and mailing
• Retrieve mail and coordinate outgoing USPS, UPS, and certified mail
• Schedule meetings on behalf of the CFO
• Distribute sensitive materials to executives
• Book travel and submit expense reports
• Manage courier services and incoming deliveries
• Provide general administrative support to the team

What We’re Looking For:

• 1+ year of administrative experience
• High school diploma or equivalent required
• Proficiency in Microsoft Office, printers, email, and online mailing systems
• Professional, composed, and polished communication style
• Friendly, positive attitude with strong team collaboration skills
• Ability to lift up to 40 lbs

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Materials Planner II

Broadband Telcom Power is an EV charging equipment manufacturing company focused on delivering reliable power solutions that support the future of electric mobility. We are seeking a Materials Planner II to support field service parts planning and new product material readiness. This role plays a key part in ensuring service material availability, inventory optimization, and strong customer support performance.

Job Summary

The Materials Planner II supports planning and purchasing activities for field service materials and new product introductions. This position partners closely with customer service, supply chain, and engineering teams to maintain inventory balance, support production demands, and proactively manage material risks.

Responsibilities

• Plan and purchase field service parts for key customers, partnering closely with customer service to minimize shortages while meeting service-level expectations

• Manage and balance Vendor Managed Inventory (VMI), including monitoring demand trends, failure rates, recall events, and customer requests

• Ensure all part substitutions are properly communicated, documented, and approved by customers as required

• Review forecasts and develop long-term material planning strategies to support field service and production needs

• Drive purchasing activity to support demand for field service or production materials

• Maintain appropriate inventory levels of raw materials and NPI finished goods through product development and release stages

• Track production volume and monitor customer demand patterns to proactively address supply risks

• Perform excess and obsolete (E&O) analysis, prepare inventory reports, and lead E&O review discussions with clear recommendations

• Manage inventory challenges including schedule changes, cancellations, and material constraints

• Prepare and publish cost estimates, inventory reports, and KPI updates

• Proactively escalate and resolve material challenges with internal teams and external customers while balancing service and business priorities

Qualifications / Requirements

• Bachelor’s degree in Business or a related field

• Minimum of 4 years of experience in an electronics manufacturing environment

• Strong analytical and problem-solving skills

• Advanced proficiency in Microsoft Excel and PowerPoint

• Strong communication skills with the ability to work across all levels of the organization

• Ability to manage multiple high-priority projects in a fast-paced environment

• Self-motivated and able to work independently with clear goals and accountability

• Strong collaboration skills and experience working with cross-functional teams, including remote teams

• Demonstrated initiative and ability to drive resolution of material and inventory issues

Benefits

• Holiday Pay and Paid Time Off

• Medical, Dental, Vision, Life and AD&D Insurance

• 401(k) Retirement Plan with Company Match

• Opportunity to grow and develop professionally

EEO Statement

Broadband Telcom Power provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any kind in accordance with applicable federal, state, and local laws.

What Makes This Role Exceptional

This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.

Key Responsibilities

• Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
• Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
• Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
• Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
• Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
• Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
• Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
• Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.

Core Skills & Proficiencies

Hard Skills

• Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
• Highly proficient in Excel for reports and data management, without needing complex macros
• Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
• Tech fluent on both Mac and PC, with practical troubleshooting abilities
• Experienced with expense systems like Concur (or equivalents)
• Familiar with collaboration platforms: SharePoint, OneDrive, etc.
• Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
• Quick to master new technologies and internal systems
• Prior exposure to supporting Board of Directors is highly valuable

Soft Skills

• Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
• Meticulous attention to detail—anticipating errors before they surface
• Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
• Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
• Agile and resilient under pressure—fluidly pivoting as priorities shift
• Effective research and networking—you know who to ask or where to look to get things done
• Deep professional discretion—trusted with sensitive and confidential matters
• "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
• Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one

Ideal Candidate Profile

• Bachelor’s degree or higher
• Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
• A Career Executive Assistant—this is your calling, not a launchpad for something else

Why Elite Candidates Will Be Drawn to This Role

• A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
• Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
• A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence

Overview:

We are seeking an experienced Tableau Developer to design and build new dashboards that support data-driven decision-making across the organization. This role will work closely with business stakeholders to translate requirements into clear, impactful visualizations.

Requirements:

5+ years of experience developing Tableau dashboards

Strong data visualization and analytics skills

Experience working with multiple data sources and SQL

Healthcare industry experience preferred

Sales Operations experience preferred

Responsibilities:

Design and develop new Tableau dashboards

Gather business requirements and translate them into visual reports

Ensure dashboard accuracy, usability, and performance

Tax Senior (Public REIT) - American Healthcare REIT, Inc.

Irvine, CA

Full-Time

Job Description

Responsibilities

We are seeking a Tax Senior to join the tax department of a publicly traded U.S. REIT. This role will support all aspects of income tax compliance and financial reporting, including REIT qualification, ASC 740 provision, and multi-state and international tax matters. The position will work closely with the Tax Director and SVP – Tax and will interact regularly with external advisors, auditors, and internal departments. Principal responsibilities include, but are not limited to:

Compliance

• Coordinate preparation and review of federal, state, and local income tax returns with external tax advisors.
• Assist with compliance related to UPREIT structure, including partnership and corporate filings.
• Assist with partnership tax matters, including maintenance of tax capital accounts and 704(b) books.
• Assist with REIT qualification compliance, including:
• Quarterly and annual income and asset testing
• Preparation, review, and maintenance of E&P
• Shareholder reporting (including Forms 1099-DIV).
• Assist with preparation and review of:
• Estimated tax payments
• Extensions
• State apportionment schedules
• Withholding and composite filings

ASC 740 / Tax Provision

• Prepare quarterly and annual income tax provision schedules, including:
• Current and deferred tax calculations
• Return-to-provision true-ups
• Effective tax rate analysis
• Valuation allowance considerations
• Uncertain tax position documentation
• Assist with preparation of tax-related financial statement disclosures and footnotes.
• Support provision documentation and workpapers for external audit review.

Operations & Process

• Prepare and analyze tax data from general ledger and financial systems.
• Maintain tax fixed asset schedules and depreciation support.
• Maintain tax calendar and compliance timelines.
• Assist with responses to federal, state, and local tax notices.
• Support documentation and internal controls related to the tax function (including audit support).
• Support ongoing tax planning initiatives led by tax leadership.
• Partner with accounting, financial reporting, legal, investor relations, and property accounting teams to support tax reporting and compliance.
• Coordinate closely with external accounting firms and advisors.

Requirements

• Bachelor’s degree from an accredited college or university, preferably in accounting or finance.
• 3-6 years of experience in BIG 4 or national accounting firm and/or public company tax department in real estate industry.
• Solid experience in corporate and partnership income tax return preparation in a multi-state environment.
• Experience with REIT and real estate are strongly preferred.
• CPA license is strongly preferred.
• Experience with ASC 740.
• Excellent Microsoft Office computer skills, including Excel & Word. Experience with E-forms is a plus.
• Experience with tax provision software (OneSource, Corptax etc.) a plus.
• Experience with tax return preparation software (GoSystem etc.) required.
• Excellent written and verbal communications skills
• Strong work ethic, team player with strong attention to details and ability to work independently and take ownership of assigned workstreams
• Excellent critical thinking, problem solving, mathematical and sound judgement skills
• Strong accounting, multitasking and organizational skills

The HR Manager ensures the integrity and efficiency of HR operations by managing compliance, audits, and compensation frameworks. This role administers performance review processes, benefits reconciliations, and supports investigations and lawsuits through documentation and reporting. The Specialist bridges compliance and operations to ensure HR processes align with state and federal law while supporting employee lifecycle activities.

Role and Responsibilities

• Partners with Finance on compensation benchmarking and merit review cycles to ensure equity and alignment with budgets

• Manages job architecture frameworks and Title Management program

• Administers performance review cycles and maintains compensation models and wage bands

• Prepares and reconciles employee benefit deductions, reimbursements, 401k contributions, and vendor payments

• Manages processing and documenting leaves of absence, including disability, CFRA, FMLA, and other programs

• Coordinates Harassment Prevention Trainings, prepares training packets and supports administration of compliance trainings

• Responsible for the planning of open enrollment meetings which includes coordination, expertise in benefits programs, education, compliance and data analysis of these events.

• Draft HR related newsletters, event communications, and employee announcements

• Maintains compliance with state and federal labor laws, workplace postings, and internal audits

• Manages offboarding and the administrative checklist for departing employees, including coordinating with IT to revoke system access, handling final payroll and benefits paperwork, and ensuring all company assets are returned

• Manages and maintains HR related Standard Operating Procedures (SOPs)

• Tracks and administers HR compliance reporting requirements and ensures filings are accurate and timely (EEO, CRD Pay Data, 1095’s, 5500’s, 401K Audit, 401K Discrimination Testing, etc.)

• Provides customer service and support for all employees

Qualifications/ Skills

• Bachelor’s degree in HR, Business, or related field preferred

• 3+ years of experience in HR operations, benefits administration, or compliance

• Strong knowledge of labor laws and compliance requirements

• Experience with compensation frameworks or HRIS systems preferred

• Proficient in Microsoft Office and OneDrive

• Strong analytical and organizational skills

• Bilingual Spanish a plus

The work we take on across Orange County tends to come from long standing relationships and negotiated opportunities rather than chasing every job that appears. As a regional builder, our focus has always been steady project delivery and building trust with the owners and consultants we work with year after year. That approach has created a strong backlog of negotiated projects across a wide variety of sectors including multifamily, office, tilt-wall industrial, retail, medical, and other commercial developments, allowing our teams to stay focused on building well rather than constantly chasing the next project.

Equally important to us is the kind of workplace we have built over time. People here tend to stay because they enjoy the environment and the people they work alongside. The teams are collaborative, experienced leaders make time to mentor others, and there is a genuine sense of pride in the projects we deliver together. We try to maintain a culture where professionals can do meaningful work, support one another, and continue growing in their careers.

What this role will involve

• Overseeing commercial construction projects from early planning through completion

• Monitoring project financial performance including budgets and forecasting

• Working closely with Superintendents to keep field operations aligned with the plan

• Maintaining steady communication with owners, architects, and consultants

• Coordinating subcontractor procurement and scope management

• Keeping project documentation organized including RFIs, submittals, and change management

What typically leads to success in this position

• 5+ years working with a reputable commercial General Contractor

• Experience helping manage commercial construction projects

• Comfort reviewing project budgets, schedules, and contracts

• Ability to maintain productive working relationships with clients and consultants

• Construction Management, Engineering, or related degree is helpful but not required

Our projects serve the greater Orange County region, including Newport Beach, Anaheim, Orange, Santa Ana, Costa Mesa, Laguna Beach, Laguna Niguel, and Mission Viejo, and we enjoy working with professionals who live and build in these same communities.

If this sounds like something worth discussing, apply here on LinkedIn, contact one of our associates, or visit our website and complete the short form so we can schedule a conversation and share more details.