Jobs in Alief, TX

MHW Search has exclusively partnered with a Real Estate Investment firm in Houston to hire an Executive Assistant to join their team. Please apply to learn more information.

Responsibilities

Leadership & Operations Support

• Act as a primary point of coordination for leadership priorities, ensuring schedules, meetings, and deadlines are aligned and executed efficiently.
• Manage sensitive information and communications with a high level of confidentiality and sound judgment.
• Draft, review, and organize internal and external correspondence, presentations, and documentation.
• Maintain structured digital and physical filing systems to support efficient information retrieval.
• Serve as a connector between leadership and internal teams, clients, and external partners to ensure clear communication and follow-through.
• Provide ad hoc administrative and operational support to advance company initiatives and leadership objectives.

Workflow, CRM & Relationship Management

• Oversee organization of leadership inboxes and incoming communications, prioritizing items related to active opportunities, clients, ownership groups, and prospective relationships.
• Support the setup, accuracy, and ongoing maintenance of CRM systems, ensuring contacts, tasks, and activity tracking remain current.
• Coordinate with internal team members to monitor workflows, assign priority levels, and track follow-ups related to calls, proposals, and deal-related activity.
• Assist with onboarding processes related to systems, tools, and internal workflows as needed.

Transaction & Deal Coordination

• Collaborate with transaction and brokerage team members to ensure deal-related information is captured, shared, and tracked appropriately.
• Help initiate and monitor transaction workflows by communicating key details, milestones, and next steps to the appropriate team members.
• Maintain visibility into transaction progress and ensure internal systems reflect accurate statuses and timelines.
• Support brokerage teams as needed, adjusting priorities based on urgency and transaction requirements.