Jobs in Alexandria

COMPANY OVERVIEW - Associated Builders and Contractors is a national construction industry trade association established in 1950 with 67 chapters and more than 23,000 members. Founded on the merit shop philosophy, ABC helps members offer a robust employee value proposition, develop people, win work and deliver that work safely, ethically and profitably for the betterment of the communities in which ABC and its members work. Visit us at .

JOB OVERVIEW - The Regulatory Affairs Coordinator reports to the Senior Director of Policy and supports ABC's federal regulatory and advocacy initiatives. This role is responsible for monitoring and analyzing federal regulatory activity affecting ABC members and the construction industry, drafting policy communications and advocacy materials, and assisting in the planning and execution of regulatory and legal conferences and related events.

DESCRIPTION OF DUTIES

• Monitor, track, and summarize federal regulatory issues, guidance, and policy developments affecting ABC members. Federal regulatory issues include, but are not limited to, employment, labor, workplace safety, workforce development, federal contracting, permitting and environmental policy.
• Attend coalition meetings, congressional hearings, federal agency proceedings, and industry events on behalf of the regulatory affairs team.
• Assist in drafting, reviewing, and editing regulatory comment letters, policy briefs, one-pagers, and other advocacy materials.
• Maintain and update government affairs webpages, including regulatory updates and compliance resources.
• Draft grassroots action alerts, member communications, surveys, and other regulatory engagement materials.
• Support the development and execution of webinars for ABC chapters and members related to regulatory and policy matters.
• Assist in the planning and execution of ABC conferences and events, including the annual Virtual Legal Conference, by preparing materials, coordinating with speakers, and supporting promotional efforts.
• Provide administrative and project support to the Senior Director of Policy and the Director of Federal Contracting and Regulatory Affairs.
• Perform additional duties as assigned in support of ABC's strategic priorities.

Specialized Skills:

• Demonstrates strong customer service skills with the ability to respond to employee and stakeholder needs in a timely, respectful, and solutions-focused manner.
• Maintains patience and professionalism when handling sensitive situations, high-volume requests, or complex inquiries, ensuring a positive experience for all parties.
• Shows persistence and follow-through in resolving issues, completing tasks, and meeting deadlines, even when faced with challenges or shifting priorities.
• Ability to coordinate projects, meetings, and events, including scheduling, logistics, communication, and follow-up to ensure successful execution.
• Ability to work effectively under pressure and manage competing priorities in a fast-paced environment while meeting deadlines and maintaining quality.
• Works accurately with close attention to detail, ensuring information, documentation, and deliverables are complete, correct, and compliant with organizational standards.

Qualifications and Experience

• Bachelor's degree in public policy, political science, communications, government affairs or a related field preferred or an equivalent combination of education and relevant experience.
• At least one year of professional experience in a coordinator, assistant or support role.
• Familiarity with the federal regulatory or legislative process preferred.

POSITION EXPECTATIONS

At ABC, we believe great work starts with great people. To help us achieve our strategic priorities, we seek energetic, positive, and team-driven individuals who bring the following strengths:

• Organized and Self-Motivated: Strong organizational skills with the ability to manage multiple priorities and deliver high-quality work under tight deadlines. Self-starter who takes ownership with a continuous improvement mindset
• Effective Communicator: Excellent written and verbal communication skills, with the ability to tailor messaging across diverse audiences. Trusted communicator who earns respect at all levels
• Collaborative and Professional: Team player with a positive attitude, strong interpersonal skills, and a commitment to fostering a supportive and inclusive workplace culture
• Strategic and Solutions-Oriented: Capable of developing and executing strategic goals, with awareness of organizational dynamics and a resourceful approach to problem-solving
• Technically Proficient: Skilled in Microsoft Office tools, including Outlook, Word, Excel, Teams, and PowerPoint; leverages tools effectively for efficiency
• High Ethical Standards: Demonstrates professionalism, integrity, and the highest level of personal and ethical conduct.

IMPORTANT EMPLOYMENT INFORMATION

Nondiscrimination: ABC is committed to fostering a respectful, professional workplace and making employment decisions based on merit, qualifications, and business needs. We are proud to be an equal opportunity employer and do not discriminate on the basis of any characteristic protected by law. Our goal is to recruit, develop, and retain high-performing talent from a broad and competitive candidate pool.

Employment Accommodations: ABC is committed to complying with all applicable laws ensuring equal employment opportunities for individuals with disabilities. It is the Association's policy not to discriminate against a qualified employee or applicant with regard to any terms or conditions of employment because of such individual's disability or perceived disability, so long as the employee can perform the essential functions of the job, with or without reasonable accommodation. ABC provides reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability, who is an applicant or an employee, unless undue hardship and/or a direct threat to the health and/or safety of the individual or others would result.

Physical Demands: While performing the duties of this position, the employee must be able to:

• Move throughout the office or other work locations, including prolonged periods of sitting, standing, and walking.
• Hear and understand verbal communication at normal speaking levels, with or without assistance, and communicate clearly in person and over the phone.
• Use hands and fingers to operate a computer, handle documents, and control tools or office equipment.
• Occasionally stand, walk, reach with arms and hands, climb, balance, stoop, kneel, crouch, or crawl as required by the task or location.
• Visually read and interpret information on computer screens, printed documents, and visual aids both near and far, including distinguishing colors when necessary.
• Safely navigate construction sites or event locations, which may involve walking on uneven terrain, climbing stairs or ladders, exposure to outdoor weather conditions, and standing for extended periods.
• Wear required personal protective equipment (PPE), such as hard hats, safety vests, eye protection, or other safety gear, as appropriate to the site or activity.

Work Environment: This role is primarily performed in a standard office setting with minimal noise and typical working conditions.

• Depending on job responsibilities, work may also be conducted at off-site locations such as construction sites, industry events, or partner facilities. These environments may involve variable weather, uneven terrain, or other safety considerations.
• ABC supports flexible work schedules to accommodate various lifestyles and promote a healthy work-life balance. With manager approval, a hybrid remote work arrangement may be available, with the ABC office as the primary work location.
• Employee health and safety are top priorities. All applicable health, safety, and site-specific protocols must be followed—whether working in the office, remotely, or at off-site locations.

Research political issues, legislation, public records, and political actors

Draft op-eds, letters to the editor, press materials, and written messaging

Produce research memos, briefing materials, and background documents

Monitor news coverage and identify narrative or messaging opportunities

Support rapid-response communications with research and drafted content

Work with communications and strategy teams to refine political messaging

Requirements:

2+ years of experience in political communications, research, journalism, or public affairs

Exceptional writing skills across persuasive, analytical, and narrative formats

Ability to synthesize complex political or policy information into clear copy

Comfort researching public records, news, and political developments

Strong attention to detail and ability to meet fast-moving deadlines

Familiarity with political campaigns, advocacy, or public-affairs environments

The Choice is seeking a Human Resources Associate for our client- a national membership organization for nonprofits and philanthropies. This role will support functional areas such as recruitment, payroll, onboarding/offboarding, benefits administration, employee relations, performance management, compliance and special projects.

This opportunity will start on a temporary basis (30 hours a week) with the intent of a future temporary to hire scenario. On a permanent basis, there is opportunity for the hours to increase to 40 hours.

Schedule: 3 days a week are required in office in downtown DC, 2 days remote.

Location: downtown DC, very walkable to Metro

Salary: This is an hourly position, $25 an hour

Qualifications & Experience:

• Bachelor's degree in human resources, business administration, or a related field preferred.

• At least three years of professional experience including human resources and administrative support. Previous experience with a nonprofit organization highly preferred.

• Interest in developing a career in Human Resources or People and Culture.

• HR certification (PHR, SHRM-CP) is a plus but not required.

Job Duties:

This role provides thoughtful, reliable support across recruitment, onboarding, HR administration, performance management, and employee engagement.

Recruitment & Onboarding:

• Supports job postings, interview coordination, candidate communication, and recruitment tracking. Helps prepare offer letters and onboarding materials, manages logistics like background checks and scheduling, and ensures equitable, consistent hiring practices.

Payroll, Benefits & HR Administration:

• Assists with payroll updates, benefits communications, and employee inquiries. Supports offboarding, reviews benefits invoices, maintains organized personnel records, and contributes to HR data tracking, learning initiatives, leave management, and policy/process improvements.

Performance Management:

• Helps coordinate performance review cycles by tracking deadlines, collecting documents, and offering administrative support. Maintains performance records in the HRIS and assists with basic system questions.

Employee Engagement & Wellness:

• Contributes to planning and coordinating engagement and wellness activities, including major events like the Staff Retreat and Volunteer Day. Supports internal communications and initiatives that strengthen culture and connection.

THE POSITION

Reporting to the Vice President of Construction & Facilities Management, the Senior Project Manager will support the Acquisition and Rehabilitation team on active rehabilitation projects in the affordable multifamily housing space.

What You Can Expect To Do

• Front-end Due Diligence, including analyzing and understanding property condition reports, environmental, and other specialty sub-consultants.
• Assist with developing detailed scope, budget, schedule, and logistics plans; manage execution of referenced plans during active construction phases.
• Produce accurate reporting of construction progress, active or anticipated issues, and budgetary compliance for distribution to teammates and senior leadership.
• Identify and qualify deferred maintenance, building deficiencies and necessary capital improvements based on prior professional experience and vendor site assessments.
• Propose solutions to solve building deficiencies and satisfy regulatory requirements.
• Work alongside the Design Team, Vendors, and Contractors.
• Participating in the development of architectural and engineering plans and specifications.
• Utilizing general understanding of permitting approvals by local jurisdictions as it relates to the project schedule, and satisfaction of all code and regulatory requirements of stakeholders, including Housing Authorities, lenders, and HUD.
• Coordinate contractor access, logistic items, utility shutdowns, and notices with our Operations and Property Management staff.
• Conduct frequent on-site physical inspections of active construction projects.
• Oversee quality control of construction tasks, perform pre- and post-construction acceptance reviews.
• Escort design team, lenders, and other project stakeholders through construction sites to perform status reviews and draw meetings.
• Ensure safety guidelines for contractors and residents are followed on all job sites.

What You Should Have

• Bachelor's degree, preferably in engineering, architecture, or construction management.
• Hands-on experience with occupied apartment renovation projects.
• Experience with hotel renovations or conversions is a plus.
• 5+ years of experience in construction management, with multifamily experience, is required.
• Demonstrated ability in coordinating between ownership, design teams, and subcontractors to resolve issues, maintain compliance, and drive projects to completion on time and within budget
• Demonstrated ability to manage subcontractors, vendors, and on-site personnel to ensure safety, quality, and timeliness.
• Direct experience creating and providing oversight of project schedules, budgets, and quality to ensure successful delivery.
• Experience with large commercial LIHTC multi-family rehabs is a plus, but not a hard requirement.
• The ability to read, understand, and value engineer construction documents.
• A sense of urgency, an internal clock that helps you move with purpose.
• Proficiency in Microsoft Excel and Word.
• The ability to travel as up to 50% travel is required for this role.

What You Should Be

• Curious and ambitious by nature; a highly motivated person.
• A shrewd tactician, able to "make the right call" with confidence.
• A person who values hard work; you ideally learned at an early age how to put your nose down and get things done when it matters.
• An independent self-starter: you don't wait around too long looking for directions from others.
• Highly accountable; you take ownership, follow through, meet deadlines, and care about the quality of your work product.
• Courageous; willing to put yourself out there, bet on yourself, take risks, and ask questions.
• A world-class communicator or rapidly becoming one.
• Able to work collaboratively in a small team environment; willingness to "roll up your sleeves" and pitch in when and where necessary.
• Ready to work in a fast-paced environment and be part of an amazing team doing valuable work.

THE COMPANY

APEX is a nationwide Construction and Facilities Management firm that was founded on a simple provide owners of commercial real estate with support across the full lifecycle of their investments. From Due Diligence to Disposition, and everything in between, APEX's experienced team provides trusted General Contracting & Facilities Management Consulting services across a variety of asset classes.

The APEX team's potential to support an organization is maximized when we are involved early in the renovation and repair process. From preconstruction, through construction, and beyond, APEX maintains a steadfast commitment to quality and a passion for collaboration. As a committed partner, we approach each project from the owner's perspective. This drives us to continually provide a best-in-class level of service that not only yields on-time and on-budget project performance but ensures those projects are completed in a way that maximizes useful life and reduces operating costs across the remainder of the owner's investment period.

APEX develops designs and integrates sustainability initiatives meant to leave a lasting impact on the structures themselves, as well as the communities they are in. By enhancing the curb appeal of existing properties, addressing deferred maintenance items to ensure worry-free environments for occupants, and by reducing energy consumption where appropriate, we provide owners with assets they can take great pride in for many years to come.

In an ever-changing world, the need to renovate and maintain physical structures that provide critical shelter, workplaces, and hubs to conduct retail business is a constant. Because of the distinct challenges posed by these needs, rather than taking a one-size-fits-all approach, the APEX team leverages meticulous attention to detail, technical expertise, and efficient processes to address each project in a unique way that never sacrifices quality or longevity.

APEX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

One of our top clients within construction and government services is looking for a Construction Project Manager to join their team full-time, direct-hire in Washington, D.C. 20250!

Required Skills & Experience

• 3+ projects of the scale and difficulty of this project (~$20 million)
• Bachelor's Degree in architecture, engineering, building construction, or construction management (civil, mechanical, electrical, or architectural).
• 6+ years of experience in commercial construction project management
• Familiarity with MEP
• Proven experience in managing complex, new construction or major renovation commercial building projects, and experience in managing simultaneous construction and/or building projects.
• Experience interfacing with GSA Public Building Services, A&E firms, construction contractors and trades, and building suppliers.
• Experience developing government project cost estimates (RS Means or equivalent) and tracking of project costs
• Ability to develop project schedules in MS Project and/or Primavera.
• Experience on commercial projects that included a large percentage of systems furniture.
• Ability to collaborate effectively with Subject Matter Expert/s (SME) to conduct needs analysis, develop project requirements/objectives, and design preliminary space plans.

Responsibilities Include:

• Oversee daily execution of federal construction projects, ensuring compliance with approved designs, safety standards, and government requirements
• Conduct regular job‐site walks and coordinate with contractors, A&E firms, and government stakeholders to maintain progress and quality
• Manage project schedules and budgets, tracking milestones, costs, and change orders using MS Project/Primavera and RS Means
• Review and resolve RFIs, submittals, and field issues, recommending solutions to keep projects on time and within scope
• Lead or participate in construction progress meetings and provide clear, detailed status reports to Government Project Managers
• Collaborate with SMEs and end users on space planning, systems furniture coordination, and project closeout activities

Position Summary:

The Project Manager- Drywall shall have primary responsibility for leading and managing all facets of production (labor, materials, equipment, subcontractors, etc.) to a successful outcome on all assigned projects. The Project Manager - Drywall must be a good communicator, must have a sound understanding of the workflow and must possess a strong technical comprehension of the work.

Key Responsibilities:

For each Assigned Project:

• Review, understand, and proactively manage the terms, conditions and requirements of the Contract/Subcontract Agreement(s) and the associated Contract Documents.
• Serve as the primary point of contact between Client and the client, between Client and subcontractors, suppliers, vendors, and consultants, and between the Client Project Team and other internal clients.
• Ensure that all labor, materials, equipment, and services are properly and completely procured in a timely manner.
• Ensure that all submittals, shop drawings, samples, etc. are properly reviewed, coordinated, and provided to the client within the time frames included in the Contract/Subcontract.
• Through a tracking process and through consistent and regular communication with suppliers and vendors, ensure that all materials and equipment are properly fabricated and delivered in accordance with the requirements and time frames included in the Contract/Subcontract.
• Establish, maintain, and report upon the Project budget. Prepare monthly forecasts and Cost to Complete reports.
• Proactively pursue opportunities to augment Project profitability and proactively address potential impacts to Project profitability.
• Represent Client at all external Project meetings
• Lead and manage regularly scheduled Project Team meetings
• Ensure that all notices to the client, subcontractors, vendors, suppliers, and consultants are provided timely and in accordance with the terms and conditions of the Contract/Subcontract and the Contract Documents.
• Ensure that all Change Order documentation and proposals are provided timely and in accordance with the terms and conditions of the Contract/Subcontract and the Contract Documents.
• Ensure that the Schedule of Values submission, as well as the monthly applications for payment are submitted and proactively managed such that the Project is not in an underbilled condition.
• Proactively manage the receipt of all progress payments.
• Proactively pursue the resolution of change orders such that Project can receive payment when the change order work is being performed.
• Lead and promote Client's culture of safety.
• Lead and manage Client's quality control program.
• Mentor and thus ensure the career development of all direct reports.
• Develop and maintain positive interpersonal relationships with clients, subcontractors, vendors, suppliers, and consultants.
• Assist Client's business development and team member recruitment efforts through the aforementioned relationships.

Qualifications:

• 5 years of drywall project management experience
• Proficient in the utilization of construction estimating software; On Screen Takeoff/QB experience is a plus
• Proficient in reading and comprehension of plans, specifications, and all other relevant forms of Contract Documents.
• Proficient in the utilization of Microsoft Word, Microsoft Excel.
• Proficient in the utilization of Project Management Software such as ProCore and Autodesk Build.
• Must own a reliable vehicle that can be used to travel from the Client office to assigned project sites.
• Able to sit or stand for long periods of time.
• Able to handle and prioritize multiple assignments effectively.
• Interface effectively, ethically and professionally with the client, with subcontractors, suppliers, vendors, and consultants, and with the Client Project Team and other internal clients.
• Strong [English] oral and written communications skills
• Possess strong desire, willingness and ability to qualitatively and quantitatively increase capability and capacity.

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We're a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it's supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we're the behind-the-scenes team making everything run smoothly.

The Senior Site Manager is an operations leader who will communicate a vision for how Williams Lea best serves our clients across national or multiple service offerings, and who empowers and enables their team to bring that vision to life. The role focuses on executing service delivery, delivering operational excellence, implementing optimized cost to serve models, applying continuous improvement initiatives, and team growth and development.

Job duties

(* denotes an "essential function")

• *Oversee contracted operation(s) to ensure needs of the contract and client are met while addressing needs of employees
• *People Leadership – develop a highly functioning client team
  • *Responsible for full employee lifecycle of direct and indirect reports including, but not limited to interviewing and hiring; onboarding and induction; on-the-job training; professional learning, development, and growth; performance management including reviews and goal setting; talent management including succession planning for key roles; off-boarding management
  • *Ensure direct and indirect reports understand and are compliant with company and client policies, service level agreements (SLAs) and expected quality of work, utilizing corrective action when necessary
  • *Engage in regular and consistent communication with employees, hold regular team meetings and individual (1:1) meetings to ensure open lines of communication for company and client information, as well as to discuss clear expectations, performance and progress against goals and development
  • *Foster cross-training and a sense of team work to optimize client service delivery
• Operational Leadership – ensure account meet or exceed client expectations
  • *Establish, execute, and sustain quality service delivery through standard operating procedures, account planning, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performance
  • *Ensure Engage is implemented and utilized by team according to best practices
  • *Understand how Engage operates, the data it requires and generates.
  • *Utilize Engage output for client reporting at an expert level and use data to manage team, workflow, quality and individual performance
  • *Drive continuous improvement; keep client and manager informed of significant and potential issues, and communicate proposed solutions or processes that will avoid future or other potential issues; timely resolve issues escalated by the client
  • *Manage staffing and workflow volumes; use workflow management system to justify headcount based on work volumes and allocate staffing resources by shift or service line accordingly
• Financial and Contractual Management
  • *Review monthly P&L and submit necessary changes to financial analyst
  • *Review all labor allocations; manage over-time and time-off to avoid non-billable charges
  • *Create and distribute monthly invoice, ensuring it meets contractual requirements
  • *Participate in the budget process; ensure all operational processes are managed to timeline and budget
• Customer & Account Leadership –
  • *Manage relationships with clients by ensuring a high level of customer satisfaction
  • *Create and present monthly Client Service Review (CSR); reflect on data presented and be prepared to discuss ideas for process improvement and benefits to the client to support informed decision-making
  • *Solicit feedback from clients (client outreach) regularly
  • *Educate clients on Williams Lea services already provided and those available through strong sense of the client's business and the impact our services may have on their success
  • *Identify opportunities for account growth, new services, resolutions to client challenges through communication with clients/end-users – escalate opportunities to manager
• Other
  • Participate or lead due diligence, implementation (people, process, technology) for new business within own client account(s); participate on other or new client accounts
  • Adhere to Williams Lea policies in addition to client site policies

• A Bachelor's degree or equivalent experience is required
• Over 6 years' experience and a proven track record of being a recognized leader and manager of people in a customer service intensive environment
• Demonstrated record implementing solutions that have resolved poor client, service or contract performance or difficult situations, or have improved or sustained satisfactory contract performance
• Excellent client service skills with a service-minded approach toward the client
• Proven experience in the delivery and management of complex or multi-service solutions for clients
• Minimum of four years of successful financial management; demonstrated record of managing day-to-day and strategic decisions that impact P&L
• Able to make independent financial decisions for scope of responsibility
• Minimum of four years people management experience supporting employee lifecycle from onboarding to offboarding; use of manager self-service systems and experience with centralized HR functions
• Able to foster a team culture of high performance and continuous improvement that values learning and a commitment to quality, with an emphasis on client satisfaction
• Attention to detail with demonstrated organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Able to handle sensitive and/or confidential documents and information
• Able to make independent decisions that conform to business needs and policy
• Must be able to interact effectively with multi-functional and diverse backgrounds
• Able to work in a fast-paced environment
• Must be self-motivated with positive can-do attitude
• Intermediate to expert level Microsoft Office skillset

RRD's current salary range for this role is $85000 to $136000 / year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLNAT

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans

LHH is partnering with a non profit association in the Washington, DC area to fill an on going temporary Front Office Coordinator position. This is a great opportunity for a detail-oriented professional with strong organizational skills and prior administrative experience. The ideal candidate must be available to work onsite five days a week. Hourly pay will range from $20-$23 per hour based on experience.

The Front Office Coordinator will serve as the first point of contact for clients and visitors, while also providing essential administrative and office support to ensure daily operations run smoothly.

Key Responsibilities:

• Greet clients, visitors, and staff in a professional and courteous manner
• Answer and direct incoming phone calls; manage voicemail messages and call logs
• Maintain a neat and organized front office and reception area
• Manage conference room scheduling and prepare rooms for meetings
• Receive, sort, and distribute incoming mail and deliveries
• Order and maintain office and kitchen supplies; liaise with vendors as needed
• Provide general administrative support to attorneys and staff, including calendar management, data entry, filing, and document preparation
• Assist with onboarding tasks for new employees and coordination of internal events
• Support firm-wide initiatives and perform other administrative duties as assigned

Qualifications:

• 1+ years of experience in an administrative, receptionist, or front office role (legal or professional services experience strongly preferred)
• Strong communication and interpersonal skills
• Professional demeanor with excellent customer service abilities
• High level of attention to detail and organizational skills
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Ability to multitask and prioritize in a dynamic, team-oriented environment
• Dependable, punctual, and able to maintain confidentiality at all times

Work Schedule:

• Full-time, Monday through Friday
• Onsite presence required

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. This role will work closely with the human resources team assisting with onboarding and other projects. The role will require some executive support managing calendars and expense reports. The work schedule is three days a week in office. The role is paying $75,000 to $80,000 annually.

Responsibilities

• Coordinate and organize office activities
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews and transport

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor

If you love working with people and enjoy being at the center of all the action, we want to hear from you! As the Part-time Front Desk Coordinator for this DC Association, you will provide exceptional front-facing support while helping keep daily office operations running smoothly. The association is seeking a polished, proactive, and service-driven professional to serve as the first point of contact and administrative anchor for the office. In this role, you will be responsible for creating a warm, organized, and highly functional workplace for staff, clients, and visitors, while also supporting administrative, operational, and light financial processes across the team. A candidate who takes pride in delivering a strong customer experience and has experience supporting a professional office environment will thrive in this position. This is a people-first organization that values accountability, teamwork, and a fast-paced but supportive culture.

Key Responsibilities:

• Serve as the primary front desk contact, greeting visitors, managing a busy phone line, and acting as a professional gatekeeper.
• Maintain a welcoming, organized office environment, including reception areas, conference rooms, and shared spaces.
• Coordinate conference rooms, meetings, and event logistics, ensuring spaces are properly scheduled, set up, and supported.
• Manage office operations including supplies, inventory, vendors, mail, deliveries, and facilities-related needs.
• Prepare meeting materials, track action items, and support special projects to ensure deadlines are met.
• Provide administrative and financial support, including scheduling, calendar coordination, billing, invoicing, expense reporting processes, and vendor documentation.
• Offer backup support for office technology and systems, including conference room setup and basic troubleshooting.

Why You'll Love Working Here:

• Cross-functional departments who are team oriented.
• This role is part-time, Monday through Thursday from 8:00am-3:00pm ET, offering benefits. Candidates who are flexible for additional needs of the office will stand out!

What We're Looking For:

• Service-oriented. A minimum of 2-3 years of experience in a professional office, hospitality, or client-facing administrative role.
• Detail-driven. You are highly organized, accurate, and thoughtful in your work.
• Energetic and eager. You take initiative, manage priorities well, and step in where help is needed.
• Relationship-focused. You communicate clearly and build positive rapport with clients, visitors, and colleagues.
• Above and beyond. Always aiming to deliver exceptional support when needed.
• Tech-savvy. You are comfortable using MS Office, databases, and productivity tools on a daily basis.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.