Logistics And Warehousing Jobs in Chantilly

Job Title: Executive Administrative Assistant

Work Model: Hybrid Work Arrangement (HWA)

Location: Reston, VA

Onsite Requirement: 3–4 days per week to provide executive and team support.

About the Role

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership.

In this role, you will act as a trusted administrative partner, supporting executives and engineering teams by managing calendars, coordinating operational activities, and ensuring the smooth functioning of daily office operations. You will also support the organization’s expanding robotics and research initiatives through procurement coordination, onboarding support, and cross-team administrative collaboration.

This position requires a highly organized, proactive professional who can manage multiple priorities, work independently, and thrive in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to senior leaders and executives.
• Manage complex executive calendars, scheduling meetings, resolving conflicts, and coordinating across teams.
• Prepare meeting agendas, documents, and presentations.

Team and Operational Support

• Provide administrative support to engineering and research teams.
• Coordinate cross-functional activities and ensure smooth communication between teams.
• Serve as “boots-on-the-ground” operational support for team members onsite.

Procurement and Vendor Coordination

• Coordinate procurement activities including purchase orders (POs), vendor communication, and equipment tracking.
• Support ordering and management of lab equipment and computer hardware for robotics and engineering teams.

Onboarding Support

• Assist with onboarding new team members as the organization expands.
• Coordinate onboarding logistics including workspace setup, equipment, and access to systems.

Office Administration

• Perform general office duties such as ordering supplies, maintaining records, and managing documentation.
• File and retrieve corporate documents, records, and reports.
• Manage information requests and distribute communications appropriately.

Event and Meeting Coordination

• Organize and coordinate internal meetings, leadership sessions, and team events.
• Prepare agendas and logistical arrangements for committee or leadership meetings.

Administrative Collaboration

• Partner with other executive assistants across the organization to support cross-divisional initiatives.
• Provide backup coverage for other executive assistants when needed.

Required Qualifications

• High school diploma or GED required.
• 5–7 years of administrative or executive assistant experience, preferably supporting senior leadership.
• Proven experience managing complex executive calendars.
• Strong proficiency in Office tools, including:
• Word
• Excel
• PowerPoint
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and maintain confidentiality.

Preferred Qualifications

• Prior experience working within a large technology organization.
• Experience supporting engineering or technical teams.
• Familiarity with procurement processes, vendor management, and equipment tracking.
• Experience coordinating on boarding and team events.

Key Skills

• Executive Calendar Management
• Administrative & Team Support
• Procurement Coordination
• Vendor and Equipment Management
• Event Planning and Meeting Coordination
• Organizational and Time Management
• Communication and Stakeholder Collaboration

What Success Looks Like

Success in this role will be measured by:

• Reliability and responsiveness in supporting executives and teams.
• Ability to manage multiple administrative tasks efficiently.
• Timely completion of assignments and operational support activities.
• Strong collaboration with leadership, engineering teams, and administrative partners.

Why Join This Role

This is an exciting opportunity to work alongside a dynamic team supporting innovative research initiatives within a fast-moving organization. You will play a critical role in enabling senior leadership and engineering teams to operate effectively while contributing to a growing and impactful program.

Interested candidates can directly share their resume copy at my email-

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• Estimate and scope MEP trades during pre-construction (as applicable / future support)
  
• Review Contract Documents, making suggestions/modifications as they relate to the MEP trades and approved construction drawings and specifications
  
• Review BOD for MEP compliance
  
• Review and coordination of submittals and shop drawings
  
• Act as Energy Marshall in the isolation and energization of all electrical equipment in accordance with the safety plan.
  
• Assist Superintendent and Field Staff in managing MEP subcontractors throughout duration of the project (from groundbreaking through commissioning and turnover to owner)
  
• Assist with scheduling MEP installation activities.
  
• Review, inspect, and provide oversight of construction drawings during MEP installation
  
• Work with Superintendent on project logistics and temporary facility plans
  
• Review and comment on scope, material, and equipment for MEP systems prior to installation
  
• Monitor the installation and start-up of MEP systems and commissioning of project with Engineer & Owner
  
• Inspect MEP installation during construction.
  
• Review Coordination and Arc Flash studies
  
• Review and provide field verification of torque and meggar reports provide by trades, and assure reports are submitted during final turnover.
  
• Coordinate activities, materials procurement and other related activities with Project Superintendent and Field Staff
  
• Communicate progress and prepare appropriate reports as needed (Procore)
  
• Represent SE MCS regarding the MEP process at weekly Owners and contractors' meetings.
  
• Mentor project staff, if applicable
  
• Lead and direct the coordination process to resolve all conflicts during installations and start-up
  
• Perform other duties as assigned.
  
• Schedule shifts may incl nights/weekends as per bell curve requirements
  
• Significant travel required for this role - 50% (rotating two or three weeks on project site and one week working remote)
  

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• Bachelor's/Associates Degree a plus or comparable experience in mechanical, electrical or fire protection/life safety engineering, construction management.
  
• Construction trade specific experience with increasing levels of responsibility and demonstrated abilities to direct the work of others.
  

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• Proficient in Microsoft Office or related software, Procore preferred.
  

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• Supervises subordinate employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  
• Occasionally lift and/or move up to 25 pounds, and ability to bend, stoop, kneel, crouch, or crawl. Frequent use of hands to fingers, and ability to reach with hands and arms. Specific vision abilities required include close vision, ability to adjust focus, and ability to see color. Requires eye-hand coordination and manual dexterity sufficient to operate office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate written or online documentation. Involves contact with other individuals. Frequent sitting, standing, and walking. Work is performed primarily indoors.
  

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• No supervisory responsibilities
  

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• While performing the duties of this job, the employee is regularly required to sit; Standing and walking is required. The noise level in the work environment is usually moderate. The employee must occasionally lift and carry up to 50 pounds.
  

Benefits to Joining Our Team

CPG offers a competitive and comprehensive package that includes additional benefits beyond enhanced medical, dental, and vision coverage

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• Health Benefits - (Medical, Dental & Vision Insurance)
  
• Flexible Spending Account Options
  
• 401K Plan
  
• Employer paid Life & Disability Insurance
  
• Paid Time Off
  
• Employee Referral Program
  
• Employee Assistance Program (EAP)
  

CPG is an equal opportunity employer. We will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Learn more about CPG by checking out our website here

#LI-TG1

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.

The Digital Engineering Group promotes a holistic approach to design and construction model-based services and technologies. The group defines the company strategy around the use of BIMs, data integration across models and departments, and cultural change across project teams to realize significant risk reduction on construction cost and schedule.

Leveraging the design, engineering, and construction knowledge of Suffolk and Suffolk Design, the Digital Engineering Team is charged with executing Virtual Design & Construction, Plan + Control, and creating innovative solutions in tech and process to ensure Suffolk is the best contractor in every region it operates.

This position supports Digital Engineering, Virtual Design & Construction, and Plan + Control for Suffolk’s Mission Critical business. Executing these services on one or more Suffolk projects is the prime responsibility of this role.

The VDC Engineer supports Digital Engineering, Virtual Design & Construction, and Plan + Control for Suffolk’s Mission Critical business. Executing these services on one or more Suffolk projects is the prime responsibility of this role.

Responsibilities

• Support the successful delivery of Digital Engineering, Virtual Design & Construction, and Plan + Control for Suffolk’s Mission Critical business.
• Demonstrate an ability to meet project specific deadlines for both the team and the individual
• Laser Scanning & Registration - perform field-based capture of 3D spatial point cloud data using laser scanners for use in existing conditions BIM development and the construction QA/QC
• Surveying - perform field-based project control using Total Stations to maintain accuracies in the laser scanning and photogrammetry processes; perform QA/QC and layout on various construction projects
• Photogrammetry - perform field-based drone photography and 3D photogrammetry data capture. Requires successful passing of the FAA Part 107 UAS Operator Exam
• Applicants must be able to perform the physical requirements of the position which may include:
• Lifting of equipment (10-25 pounds)
• Occasional confined space work
• Extended periods of standing
• Exposure to outdoor elements (cold, rain, snow, heat)
• Occasional extended travel (typically less than 2 weeks) as needed by workload
• Develop 3D, 4D, and 5D models for site safety & logistics plans and trade coordination.
• Support Plan + Control management and delivery, ensuring successful project team experiences with all approved 3rd party vendors.
• Provide training and support of software and tools to project teams.
• Proactively develop and maintain relationships with new and existing project teams.

Qualifications

• 4-year degree in an accredited industry related curriculum.
• 1-5 years of VDC related design and/or construction experience.
• Ability to read and understand contract documents and drawings, to navigate 3d models, and to identify different building systems.
• Competency with the following applications: Procore, Autodesk Suite, Microsoft Office, and Bluebeam at a minimum.

Necessary Attributes:

• Maintains high service levels even when working under pressure.
• Excellent oral and written communication and interpersonal skills.
• Resourceful with strong problem-solving and troubleshooting skills.
• Ability to work independently as well as a collaborative partner on a team.
• Highly organized and detail oriented; able to prioritize and multi-task.
• Monitors delivery; identifying, managing, or escalating potential risks.
• Maintains responsibility for day-to-day interaction and relationships with all project stakeholders.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

EEO Statement

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking. Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk

EdgeCore Digital Infrastructure serves the world’s largest cloud and internet companies with both ready-for-occupancy and build-to-suit data center campuses that are designed for density. Privately held and backed by committed equity to fund an aggregate amount of over USD $16.5 billion in development, EdgeCore enables hyperscale customer requirements by proactively investing in regions that provide the land and power necessary to support and scale AI and cloud technology. While working thoughtfully with the communities in which we do business, our data center campuses are built at scale to meet key performance specifications, safety metrics and sustainability objectives. EdgeCore has data center campuses in six North American markets with plans to expand into new markets in 2026 and beyond. For more information, please visit .

Career Opportunity

Step into a leadership role at the core of the digital world. As our Core Operations Site Lead, you’ll be entrusted with the daily rhythm of one of the most mission-critical environments on the planet. Your expertise will guide a team of safety-first responders and technical operators as they oversee, protect, and optimize the systems that power today’s digital infrastructure. From monitoring real-time performance to leading maintenance efforts with vendors, you’ll be in the driver’s seat of daily execution, driving operational excellence and empowering a culture of continuous improvement.

This is an opportunity to co-author and evolve our operations playbook, trailblaze new standards, and shape the future of EdgeCore’s operating model. We’re looking for hands-on leaders who thrive in high-stakes environments, embrace procedural rigor, and have a passion for getting the details right. If you’re energized by the idea of combining technical execution with team leadership, client support, and strategy in a fast-paced, high-growth company, this could be your next opportunity.

• Your primary responsibility is to lead the daily tasks of a data center in a customer-facing operational role. You’ll lead a team of operators being safety-first responders, operating the data center critical environment MEP(Mechanical, Electrical, and Plumbing) systems, and managing maintenance contractors.
• Monitor the data center systems for operational issues and trends.
• Take on a major role in planning daily activities and managing the logistics of executing.
• On a daily basis, manage vendors to complete their contracted scope of work safely and correctly, including construction support-related activities when required.
• Accept role as joint owner of EdgeCore’s operations playbook, evangelizing the strategy and encouraging others to adhere to it while providing input and feedback to improve standards. We want our standards to change and need creative trailblazers to help lead optimizing the program.
• Lead utilization of the CMMS (Computerized Maintenance Management System) to track, document and report work as prescribed.
• Manage assets, spare parts and critical tools through provided systems such as CMMS.
• Support Client IT deployments and decommissioning with power and cooling tasks.
• Author, review, approve and utilize formal procedures in the operation of the data center. We expect our team to employ rigorous procedural formality in all critical data center operations and need people to champion the approach.
• Frequently steward, supervise, and communicate with contractors.
• Work with the Core Operations Site Manager to lead execution a condition-based maintenance program.
• As part of a schedule, be on-call outside of normal working hours.
• Taking on other duties as assigned by EdgeCore. Job duties, roles, and responsibilities are subject to change over time.
• Security is a shared responsibility. All employees are required to comply with company security policies and procedures and to help protect company information, systems, and assets in the course of their daily work.

Your Experience and Qualifications

• 5-10 years of experience of working in a critical facility with MEP(Mechanical, Electrical and Plumbing) or HVAC systems or, not necessarily a data center.
• Experience with UPSs, Generators, Switchgear, HVAC, Fire/Life Safety, BMS and EPMS systems.
• An empathetic, people leader who enjoys working as part of a team and mentoring others to grow their technical and professional capabilities.
• Well-developed written and verbal communication skills.
• Enjoy a work environment where the daily schedule changes often and managing the unexpected is satisfying.
• Knowledge of NFPA70E, forklift, OSHA10, and/or First Aid/CPR certifications are a plus.
• Comfortable operating hand and machine tools.

What We Offer

• Full-time hourly, non-exempt role: Onsite position based in Ashburn, VA.
• Hourly base pay: $55–$70 per hour, depending on experience, plus a performance-based annual bonus.
• Medical, dental, and vision insurance: Includes a $0-premium medical plan option (employee-only enrollment level).
• Flexible Spending Accounts & Health Spending Account: Health & Dependent Care FSA, Limited-Purpose FSA, and an HSA with a company contribution.
• Paid time off: 120 hours of annual paid time off, 11 paid holidays, 56 hours of sick time, and 8 hours of volunteer time annually.
• Retirement savings: 401(k) retirement savings plan with a company contribution
• Life and disability insurance: Company-paid life and disability insurance
• Parental leave: Paid parental leave for eligible new parents, available after meeting service requirements.
• Employee assistance program (EAP): Confidential support services for employees and their families, including counseling, financial guidance, and legal resources.
• Educational assistance: Company-sponsored educational reimbursement for approved courses and certifications.
• Employee support & discounts: Access to company-sponsored discount programs and employee well-being resources.

Why you want to work here:

We are a fun, dynamic, and growing freight and logistics transport company based in the Washington, DC region. We support both commercial customers and the U.S. Government contracting community by providing reliable door-to-door cargo transport services by all modes of transportation. Our specialties include delivery of Haz-Mat (including radioactive material), sensitive and licensable commodities.

Role and Responsibilities for Operations Specialist:

• Receive, review and process Export documentation
• Track and trace shipments and provide status updates to customers
• Responsible for AES transmission and compliance regulations
• Responsible for audit compliance with TSA regulations
• Verifies shipment weight and volumes
• Rate calculations and the ability to compile pricing
• Obtain and create quotes for shipments and source the best method of transportation
• Supports local sales efforts with timely responses to emails and rate requests
• Manage door-to-door cargo transport process from A-Z
• Troubleshoot and resolve transport delays and export/import issues
• Perform other duties as assigned

Requirements for Operations Specialist:

• Bachelor's degree from a Four Year University
• Strong communication skills both verbal and written
• Ability to think on your feet
• Top-notch customer service with customers and vendors
• An interest in logistics
• Ability to work independently and part of a team
• Able to cope under pressure and meet deadlines
• Great organizational skills
• Outgoing and forward-thinking mindset
• Ability to navigate and work efficiently using IT software

Join a reputable relocation company in Sterling, VA, as a Moving Surveyor and play a vital role in delivering high-quality moving solutions. This position involves engaging directly with clients, evaluating move requirements, and contributing to the efficient execution of both residential and commercial relocations. Ideal for professionals seeking growth within the dynamic moving and relocation industry.

Key Responsibilities:

• Conduct virtual and in-home pre-move surveys for domestic and international relocations
• Evaluate volume, packing needs, access issues, and special handling requirements
• Produce clear, accurate survey reports to support operations planning
• Liaise with clients to understand specific relocation needs and expectations
• Collaborate with sales and operations teams to ensure accurate quoting and job scoping
• Identify and report any logistical risks with recommended mitigation strategies
• Develop tailored move plans based on individual customer requirements
• Keep updated on industry standards, company procedures, and best practices
• Ensure compliance with all safety protocols and quality control measures
• Deliver outstanding customer service, resolving client concerns professionally
• Support continuous process improvements in move survey operations
• Assist with office-based administrative tasks when required

Key Skills & Experience:

• Proven experience conducting moving surveys, both virtual and on-site
• Solid knowledge of the moving and relocation sector, including household goods and office moves
• Excellent communication and client-facing skills
• Strong organisational skills and ability to work autonomously
• Proficient with digital survey tools and related technology
• Essential experience within the relocation industry across residential and commercial sectors