Executive Meeting Manager

Executive Meeting Manager

DoubleTree by Hilton Portland

Salary range $84,000-$91,000

(Range reflects base salary plus performance-based bonuses up to 30% of your quarterly salary.)

DO YOU LOVE PORTLAND?

Portland isn't just where we work, it's what we sell.

From the energy of the Pearl District to the creativity of Alberta Arts District and the natural beauty surrounding Forest Park, this city has a story, and our hotel is where that story comes to life for our guests.

We're looking for someone who thrives in a fast-paced, ever-changing environment and knows how to turn moments into memorable experiences. Someone who builds real relationships, drives results, and brings a genuine passion for hospitality and place.

If you're energized by people, inspired by Portland, and motivated by performance, you'll feel right at home here.

WHAT YOU'LL GET

You won't just join a team, you'll join momentum.

• Comprehensive health benefits
• 401(k) with company support
• Free parking or TriMet pass
• Complimentary daily lunch
• Generous PTO
• Monthly cell phone stipend
• Performance bonuses up to 30% of your salary

CAREER GROWTH

At Westmont Hospitality Group, growth isn't a buzzword, it's a commitment.

We invest in you through:

• Professional memberships
• Industry certifications
• Leadership development
• Real opportunities to advance

WHAT YOU'LL DO

Drive Sales & Revenue

This is your business. Own it.

• Own and achieve your revenue goals by booking and servicing groups (26–49 rooms on peak)
• Turn leads into booked business, quickly (4-hour response time)
• Lead client planning meetings, site tours, and pre-cons
• Negotiate contracts and understand how your decisions impact the bottom line
• Build detailed event orders and ensure flawless communication across departments
• Coordinate guest rooms, meeting space, and F&B like a pro
• Be present on-site, solve problems before they become problems
• Close out events with accurate billing, commissions, and reconciliation

Build Relationships & Deliver Experiences

You're not just managing events, you're creating trust.

• Build lasting client relationships through proactive communication and follow-up
• Be the go-to partner from first contact to post-event wrap-up
• Act as the bridge between client vision and hotel execution
• Anticipate needs, solve challenges, and elevate every interaction
• Capture feedback and continuously improve the guest experience
• Use Delphi to keep your pipeline and client records sharp and current

Stay Organized & Execute at a High Level

Details matter. Follow-through matters more.

• Manage multiple events and priorities without missing a beat
• Use systems, tools, and time effectively
• Follow brand standards and operational procedures
• Stay accountable, finish what you start

Keep Learning & Growing

The best don't stand still.

• Take ownership of your development
• Stay curious and coachable
• Build on your strengths and sharpen your skills
• Stay current on systems, processes, and industry trends

WHAT YOU BRING

Experience

• 2+ years in hotel event management, conference services, or meeting planning
• Experience with Delphi (or similar system)
• PMS experience (OnQ or equivalent)

Skills & Know-How

• Highly organized with strong time management
• Ability to juggle multiple events without losing quality
• Confident communicator and skilled negotiator
• Strong understanding of contracts, event logistics, and AV
• Detail-oriented problem solver
• Tech-savvy (Microsoft Office, Delphi, OnQ, Cvent)

WHY THIS ROLE MATTERS

You're not just booking meetings, you're driving revenue, shaping guest experiences, and representing a hotel that reflects the spirit of Portland.

Every event you touch becomes part of someone's story.