Operations Administrative Coordinator

Position Summary

The Field Operations Administrative Coordinator provides dedicated administrative support to the OCCB and field operations team. This role serves as the organizational backbone of daily operational activities, ensuring accurate documentation, schedule coordination, communication alignment, and administrative consistency within a fast-paced operations environment.

This position is based within a TWIC-required area and requires regular onsite presence in the Control Room environment.

________________________________________

Key Responsibilities

Operational Support & Documentation

• Take detailed meeting notes and maintain accurate documentation for operational meetings.

• Maintain and organize records in OneNote and other tracking systems.

• Track action items, assignments, and follow-ups to ensure accountability and completion.

• Maintain organized documentation for audits, reporting, and operational review.

Scheduling & Coordination

• Create, maintain, and update operator schedules.

• Coordinate shift coverage updates and communicate schedule changes.

• Schedule meetings and coordinate calendars for Operations leadership.

• Arrange operational lunches, training sessions, and team events as needed.

Control Room Administrative Oversight

• Maintain organization and administrative structure within the OCCB environment.

• Manage office supply inventory and ordering.

• Support operational reporting, documentation preparation, and data organization.

• Assist with compliance-related documentation and internal process tracking.

General Administrative Support

• Provide daily administrative support to Operations leadership and team members.

• Support cross-functional coordination with Maintenance, Engineering, SSHE, General Services, and other departments.

• Serve as an administrative interface between Operations and supporting departments to facilitate coordination and alignment.

• Maintain professionalism and confidentiality in handling sensitive operational information.

________________________________________

Qualifications

• High school diploma required; associate or bachelor degree preferred.

• 3–5 years of administrative experience, preferably in industrial, plant, or operations environments.

• Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and OneNote.

• Excellent organizational and time management skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Strong written and verbal communication skills.

• Ability to obtain and maintain TWIC credential.

________________________________________

Core Competencies

• Attention to detail and accuracy

• Proactive follow-up and accountability tracking

• Discretion and professionalism

• Organizational leadership within administrative functions

• Strong coordination and scheduling capability

________________________________________

Physical & Work Environment Requirements

• Onsite presence required within a TWIC-controlled operational environment.

• Ability to work in an active Control Room setting.