The Moinian Group Senior Remote Jobs Hiring Now Jobs in Usa

Commercial Property Manager

The Moinian Group New York City Metropolitan Area (On-site)

Property Management company based in Manhattan is looking for a highly skilled, experienced, and detail-oriented Commercial Property Manager for our commercial portfolio.

The successful candidate must have a successful record of managing and directing all daily and long-term activities, and projects, for leasing, resident services, operations and maintenance, asset planning and budgeting at a large, high traffic property. Additionally, they possess extensive experience managing engineering services, site services, large teams, vendors, energy management and environmental health & safety controls. Responsibilities also include developing and executing a business plan, budget management, capital planning and oversight of the daily management of large teams and operational activities.

Core Responsibilities

Budgeting & Reporting

• Contribute in and oversee the preparation of the annual budget and asset management plan.
• Oversee monthly financial reports, variance reports, and reconciliations, or prepare as needed.
• Ensure the approved budget is consistently met with primary focus and direct responsibility for cash flow forecasts, re-forecasts and funding requests.
• Responsible for reviewing, auditing and approving all reports prior to delivering to senior management.
• Responsible for controlling the procurement, contracting, and expenditure processes per company policy.
• Collaborate with the accounting team to ensure all policies and procedures are properly and timely executed and followed.
• Responsible for reviewing real estate tax assessments and engaging tax consultants when necessary.

Daily Operations

• Own primary responsibility for successful execution of all day-to-day operations is to assure 100% compliance with established policies and procedures.
• In close partnership with the team, oversee all construction projects and delegate components of the projects, where possible, to ensure accurate, timely and within budget completion
• Ensure all resident matters, including work orders, general requests, and complaints are resolved timely.

Risk Management

• Conduct bi-weekly site inspections and walk-throughs.
• Ensure a property inspection program is in place and implemented.
• Ensure regulatory compliance and effective management of risk and liability
• Oversee and approve the creation and maintenance of all sites specific documentation and initiatives including, but not limited to, site operations manuals and emergency procedures manuals.
• Ensure corrective actions are taken quickly and efficiently for any violations requiring repairs
• Oversee and approve the creation and maintenance of all related documentation and initiatives including, but not limited to, resident handbooks, retention programs, surveys and feedback forms, training meetings.

Team Management

• Hire, train, and supervise management staff.
• Responsible for performance management, salary reviews, goal setting.
• Organize, monitor and assess the performance of supervised staff.
• Assure that staffing aligns to agreed qualifications
• Ensure proper staffing levels within budget.
• Lead by example, coach and drive team performance and reach leasing, renewal and account receivables goals.

Vendor Management

• Participate in negotiation of service contracts to achieve the highest levels of performance at competitive pricing in compliance with the company’s policies and procedures. Ensure teams are overseeing vendors and accountability measures are in place.
• Manage external vendors, contractors and consultants as required by the company. Follow agreed processes and procedures to procure contract services, follow all on-boarding requirements and maintain contracts.
• Pay bills, process invoices and maintain excellent account payables records.
• Maintain excellent vendor relationships.

Licenses, Permits, Documentation

• Maintain documentation of as-builts, operating manuals, maintenance, standard operating and emergency procedures.
• Identify gaps and develop documentation in accordance with requirements.
• Assure that all required licenses, permits and certificates are maintained, available and current for the property, equipment and personnel.

Position Requirements

• 7 - 10 years of commercial experience in Manhattan
• Strong understanding of property, building management and real estate concepts
• Previous Management of office building assets required
• Large projects oversight experience preferred
• Financial Acumen is a must
• Accounting experience is a plus
• Strong MS Office skills (emphasis on Word/Excel)
• Strong multi-tasking skills
• Exceptional customer service and communication skills
• Strong organizational skills
• Ability to remain calm and thrive under pressure in a fast-paced environment.
• Time management skills
• People management skills / Leadership
• Property management software experience, Yardi, Real Page programs and Active Building, is a plus
• Integrity and honesty, always operates at the highest levels of moral standards.

The Internal Insurance Manager is responsible for managing the daily administration of insurance programs across The Moinian Group’s diverse real estate portfolio, including development projects, operating assets, and corporate exposures. This position ensures that the company maintains appropriate coverage, meets all contractual and lender requirements, and supports proactive risk management strategies. The Internal Insurance Manager will act as the central liaison between internal departments, insurance brokers, carriers, and external stakeholders.

Responsibilities

Insurance Program Management

• Maintain and monitor all property, casualty, builder’s risk, and liability insurance policies.
• Assist in renewals, coverage placements, and policy audits, ensuring terms and conditions meet organizational needs.
• Track and update schedules of values (SOVs), premium allocations, and exposure data.
• Coordinate issuance, review, and compliance of certificates of insurance, binders, and endorsements.
• Coordinate inspections and facilitate scheduling with relevant parties.
• Prepare regular reports on insurance status, claims activity, and compliance for management.
• Assist with insurance audits and ensure compliance with company policies and regulatory requirements.
• Communicate with insurance brokers, carriers, and third-party vendors to obtain information, resolve issues, and coordinate services.

Compliance & Risk Administration

• Review and enforce insurance requirements for leases, vendor contracts, and financing agreements.
• Collect, review, and track contractor and tenant certificates of insurance for compliance.
• Support development and construction teams with project-specific insurance, including OCIPs/CCIPs and builder’s risk placements.

Claims & Loss Control

• Assist in reporting, monitoring, and resolving claims in coordination with brokers, carriers, and third-party administrators.
• Maintain claim files and prepare periodic reports for management review.
• Support internal safety initiatives and risk control efforts.

Financial & Operational Support

• Review invoices, allocate premiums, and coordinate with accounting for payments.
• Support workers’ compensation and liability audits by gathering and submitting required data.
• Maintain accurate insurance records, databases, and dashboards for reporting to senior leadership.

Qualifications

• Education: Bachelor’s degree in business, Finance, Risk Management, or related field preferred.
• Experience: 3–5 years of insurance administration, risk management, or related experience; real estate or construction industry background preferred.
• Experience with insurance documentation, COIs, and claims tracking preferred.
• Working knowledge of property & casualty insurance coverages, certificates, and compliance requirements.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint); experience with insurance/risk management software a plus.
• Ability to interpret contracts, leases, and insurance documents.
• Certifications (Preferred): ARM, CRM, or CPCU coursework.
• Strong communication skills, both written and verbal.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Collaborative team player with strong problem-solving abilities.
• Professional, proactive, and detail-oriented approach to work.