HR & Compliance Specialist (DOT Focus)
Job Description
Description: About Capital Waste Services At Capital Waste Services (CWS) , we are committed to delivering reliable, customer-focused waste collection services across our communities.
Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high-integrity work environment where people can grow and thrive.
Position Summary The HR & Compliance Specialist (DOT Focus) is responsible for supporting Human Resources operations with a primary emphasis on DOT compliance, driver qualification management, and regulated onboarding .
This role also supports benefits administration, HRIS (Paylocity), employee onboarding, and training coordination across a multi-location, safety-sensitive workforce.
The ideal candidate has hands-on experience maintaining Driver Qualification (DQ) files , supporting DOT drug and alcohol compliance , administering group benefits , and working collaboratively with operations, safety, and management teams to ensure compliance and a smooth employee experience.
_ Key Responsibilities DOT & Driver Compliance Maintain and audit Driver Qualification (DQ) files in accordance with FMCSA and DOT regulations Track and manage driver credentials, including CDL status, medical cards, MVRs, prior employment verifications, and annual reviews Coordinate DOT drug & alcohol testing , including pre-employment, random, post-accident, and reasonable suspicion testing Support compliance with company Drug & Alcohol and Safety policies and ensure documentation accuracy Assist with DOT-related audits and compliance reviews _ Onboarding & Training (Safety-Sensitive Roles) Coordinate onboarding for DOT-regulated and non-DOT employees Ensure all DOT onboarding documentation is completed prior to performing safety-sensitive functions Support and track new-hire safety and DOT training , including Hours of Service (HOS) and drug & alcohol awareness Maintain accurate onboarding and training records _ Benefits & HR Administration Assist with group benefits administration , including enrollments, changes, and terminations Serve as a point of contact for employee benefits questions and vendor coordination Support open enrollment and benefits communications Maintain accurate employee records in Paylocity and ensure data integrity _ HRIS & Cross-Functional Collaboration Utilize Paylocity for employee records, onboarding, and HR administration Collaborate with Operations, Safety, Managers, and Vendors to resolve HR and compliance matters Support HR reporting, recordkeeping, and internal controls Assist with additional HR initiatives and administrative duties as assigned _ Qualifications Required 2 years of HR experience with DOT compliance and driver qualification exposure Hands-on experience maintaining Driver Qualification (DQ) files Working knowledge of DOT/FMCSA regulations related to drivers Experience supporting benefits administration and group insurance Proficiency with HRIS systems; Paylocity experience strongly preferred Strong attention to detail and ability to identify documentation errors Ability to collaborate across departments in a fast-paced environment _ Preferred Experience in transportation, waste, logistics, or field-based operations Familiarity with DOT audits or compliance reviews Associate's or Bachelor's degree in Human Resources, Business, or a related field _ Work Environment Office-based role with frequent interaction with operations and safety teams Fast-paced, compliance-driven environment supporting safety-sensitive employees _ Why Join Capital Waste Services, LLC Stable and growing organization in the environmental services industry High-impact role supporting safety, compliance, and employee experience Collaborative HR team with cross-functional exposure Competitive compensation and benefits Requirements: PIecb45-6030
Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high-integrity work environment where people can grow and thrive.
Position Summary The HR & Compliance Specialist (DOT Focus) is responsible for supporting Human Resources operations with a primary emphasis on DOT compliance, driver qualification management, and regulated onboarding .
This role also supports benefits administration, HRIS (Paylocity), employee onboarding, and training coordination across a multi-location, safety-sensitive workforce.
The ideal candidate has hands-on experience maintaining Driver Qualification (DQ) files , supporting DOT drug and alcohol compliance , administering group benefits , and working collaboratively with operations, safety, and management teams to ensure compliance and a smooth employee experience.
_ Key Responsibilities DOT & Driver Compliance Maintain and audit Driver Qualification (DQ) files in accordance with FMCSA and DOT regulations Track and manage driver credentials, including CDL status, medical cards, MVRs, prior employment verifications, and annual reviews Coordinate DOT drug & alcohol testing , including pre-employment, random, post-accident, and reasonable suspicion testing Support compliance with company Drug & Alcohol and Safety policies and ensure documentation accuracy Assist with DOT-related audits and compliance reviews _ Onboarding & Training (Safety-Sensitive Roles) Coordinate onboarding for DOT-regulated and non-DOT employees Ensure all DOT onboarding documentation is completed prior to performing safety-sensitive functions Support and track new-hire safety and DOT training , including Hours of Service (HOS) and drug & alcohol awareness Maintain accurate onboarding and training records _ Benefits & HR Administration Assist with group benefits administration , including enrollments, changes, and terminations Serve as a point of contact for employee benefits questions and vendor coordination Support open enrollment and benefits communications Maintain accurate employee records in Paylocity and ensure data integrity _ HRIS & Cross-Functional Collaboration Utilize Paylocity for employee records, onboarding, and HR administration Collaborate with Operations, Safety, Managers, and Vendors to resolve HR and compliance matters Support HR reporting, recordkeeping, and internal controls Assist with additional HR initiatives and administrative duties as assigned _ Qualifications Required 2 years of HR experience with DOT compliance and driver qualification exposure Hands-on experience maintaining Driver Qualification (DQ) files Working knowledge of DOT/FMCSA regulations related to drivers Experience supporting benefits administration and group insurance Proficiency with HRIS systems; Paylocity experience strongly preferred Strong attention to detail and ability to identify documentation errors Ability to collaborate across departments in a fast-paced environment _ Preferred Experience in transportation, waste, logistics, or field-based operations Familiarity with DOT audits or compliance reviews Associate's or Bachelor's degree in Human Resources, Business, or a related field _ Work Environment Office-based role with frequent interaction with operations and safety teams Fast-paced, compliance-driven environment supporting safety-sensitive employees _ Why Join Capital Waste Services, LLC Stable and growing organization in the environmental services industry High-impact role supporting safety, compliance, and employee experience Collaborative HR team with cross-functional exposure Competitive compensation and benefits Requirements: PIecb45-6030
