Onboarding Coordinator- Part Time

Onboarding Coordinator

(Part-Time | Remote)

Location: Fully Remote, Open to Any Time Zone

Schedule: Part-Time, up to 15 to 20 hours per week (Mondays required)

Pay: Up to $24/hour

Type: Temporary, approximately 3 months with potential to extend

Overview

We are looking for a detail-oriented and organized Onboarding Coordinator to support a growing healthcare organization on a part-time remote basis. This is a project-based role focused entirely on delivering a smooth and compliant onboarding experience for new hires across the country. If you have a strong HR or People Operations background, experience in healthcare, and are comfortable leading virtual orientations independently, this could be a great fit.

Schedule Breakdown

• Mondays are required, virtual orientation days running approximately 4 hours including prep, orientation facilitation, and follow-up
• Tuesdays are the primary admin day for processing new hires starting the following week
• Wednesday through Friday are flexible for follow-up activities as needed

Key Responsibilities

• Facilitate weekly virtual new hire orientations covering I-9 documentation, system access, benefits eligibility overview, time-off policies, and Q&A
• Coordinate pre-onboarding logistics including background checks, drug screens, and TB test follow-up with candidates ahead of weekly deadlines
• Enter approved new hires into the HRIS system and submit IT tickets to provision system access, email accounts, and login credentials
• Pull, verify, and file professional licenses for clinical staff including therapists, dieticians, LCSWs, APCs, and ACSWs, logging expiration dates in the credentials tracking system
• Send orientation welcome emails, calendar invites, and courtesy notifications to hiring managers and the People Ops team
• Log all new hire information across applicable tracking spreadsheets and maintain records in a shared Google Drive
• Monitor IT access post-start and follow up with the IT department to resolve any outstanding access issues
• Communicate start date changes to the recruiting team when candidates miss weekly processing deadlines

Requirements

• Paychex experience is required, must be able to operate the system with minimal ramp-up
• Healthcare industry experience is required, particularly familiarity with clinical staff credentialing including LCSW, APC, ACSW, and similar licenses
• Comfortable conducting and leading virtual orientations independently on a weekly basis
• Highly organized with exceptional attention to detail and the ability to manage multiple concurrent new hire files and deadlines simultaneously
• Proficient in Google Drive and comfortable with basic spreadsheet data entry
• Strong written communication skills for both templated and customized email correspondence
• Comfortable working across multiple time zones
• No degree required, relevant experience will be considered

Nice to Have

• Experience coordinating with IT departments for user provisioning
• Familiarity with professional license verification and tracking
• Background in high-volume, fast-paced HR or People Operations environments