Operations & Executive Administrator

SJ Ward Landscapes – Operations & Executive Administrator

About Us

SJ Ward Landscapes is a full-service landscaping company serving residential and commercial clients across Colorado. With over 30 years of craftsmanship and a growing team of 40+ professionals, we are focused on building a structured, high-performing organization as we continue to scale.

The Role

We are looking for a highly organized and proactive Operations & Executive Assistant to support leadership and bring structure to our daily operations.

This is not a typical admin role. This position will serve as a central organizer for the company—helping clean up systems, manage information flow, and support both administrative and operational processes.

This role will start part-time, with the opportunity to grow into full-time quickly.

Key Responsibilities

Executive Support

• Assist in building and formatting internal documents

• Help clean up and organize company Google Drive and files

• Track and follow up on open action items

Administrative Operations

• Manage incoming documents, paperwork, and digital files

• Maintain organized digital filing systems

• Assist with vendor documentation and records

• Support internal communication and coordination

Financial & Office Support

• Assist with basic bookkeeping tasks (QuickBooks experience a plus)

• Help organize receipts, invoices, and financial documentation

• Support payroll coordination and administrative processes (ADP)

Systems & Process Support

• Help document and organize company processes

• Assist in building SOPs and internal systems

What Success Looks Like

• Leadership is no longer buried in admin tasks

• Files, documents, and systems are clean and organized

• Information flows efficiently across the company

• Tasks are tracked and followed through without reminders

Qualifications

• Strong organizational and problem-solving skills

• Ability to take initiative and work independently

• Comfortable in a fast-paced, evolving environment

• Experience with Google Drive, spreadsheets, and document organization

• QuickBooks or bookkeeping experience is a plus

• Construction or landscaping experience is a plus

Who This Role Is For

This role is ideal for someone who:

• Enjoys bringing order to chaos

• Takes ownership of problems and solves them

• Wants to grow into a key operational role within a company

• Is comfortable working closely with leadership

Position Details

• Full-time

• Based in Longmont, CO

• Competitive hourly pay based on experience

• $65,000- $75,000 BOE