Regional Administration Manager

POSITION SUMMARY:

Responsible and accountable for the management, operation and training of the administration, warehouse and fleet function within Hispanic Brand operations including but are not limited to: petty cash, invoicing, credit, collections, customer payments, money orders, sales route settlement, inventory controls, fixed asset tracking, fleet and warehouse equipment maintenance, order documentation, maintenance of permits to comply with regulatory requirements, organization and rotation of product, physical inventories, cycle counts and safety. The Regional Administrator may function as administrator of the branch where they are based.

ESSENTIAL JOB FUNCTIONS:

• Manage the office administrator accounts receivable responsibilities, such as collections and application of all funds, including cash, checks, ACH, and money orders. Support the office administrator to ensure proper documentation is provided and approved by sales management for all promotions, credit memos, and inventory/order returns. Assists in the conversion of customers to lockbox/ACH payments.
• Manage and audit office administrator to ensure accounts receivable, route settlements, accounts payable, expense reimbursements, petty cash account, weekly bank reconciliations, fix assets, fleet, DOT, FMCSA, licenses, and permits to ensure they are up to Sigma standards.
• Manage and oversee warehouse operations, including receiving, staging, picking orders, finished goods warehouse inventory reconciliations and controls, accurate inventory entries in SAP, cleanliness of the facility, proper food safety measures, and route inventory controls. Ensure department coverage during vacations and critical business periods.
• Manage and oversee warehouse material handling equipment maintenance, rentals, replacement plans, and timely processing of invoices. Responsible for refrigerated warehouse maintenance and breakdown repairs with service providers. Responsible for maintaining the warehouse's temperature range and following up with management when the threshold exceeds 40F.
• Maintain weekly or daily communication with sales team members on current A/R status, inventory discrepancies, code dates, or other process issues. Maintain frequent communication with Talent and Culture to manage employees’ topics. Provide accurate reporting of accidents or injuries to management, safety, Talent, and culture.
• Manage KPI objectives, including but not limited to Days Sales Outstanding (DSO), Cases per Man Hour (CPMH); provide recommendations to ensure KPIs are achieved; prepare and audit internal fixed asset disposal form (D1)
• Develop and maintain a culture with a strong focus on administrative responsibilities and controls that are independent of the Sales Department.
• Manage and supervise processes and procedures,s and escalate any issue to management that will impact financial results, the safety of the public or company employees, the law, or company policy.
• Manage internal and external audit requirements and findings to ensure action plans are developed, approved, and executed.
• Train, coach, and develop team members, including the administrative and warehouse team.
• Holds weekly meetings with direct reports and attends a weekly meeting with the Director of Hispanic Brand Administration and Warehouse.
• Regional Branch administrators who do not have office administrators in the assigned CEDI will have all Office Administrator responsibilities on top of this Job Description.
• Other duties as assigned

MINIMUM QUALIFICATIONS:

• High school diploma, GED, or equivalent.
• Four (4) years of progressive management and supervisory experience.
• Four (4) years of experience in bookkeeping, Accounts Receivable, Accounts Payable, route cash settlement, inventory controls, and fleet controls.
• Experience in SAP ERP modules Finance (FI), Controlling (CO), and Material Management (MM).
• Advanced skills with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Stable job history.

License/Certifications

• Valid Driver’s License and MVR.

Preferred Qualifications

• Bachelor’s degree in accounting, business, finance, logistics or operations.
• SAP experience in Plant Maintenance (PM) for fleet management.
• Bilingual fluency in English and Spanish, reading, writing & speaking.

Federal Motor Carrier Administration (FMCSA) & Department of Transportation (DOT)

KNOWLEDGE, SKILLS & ABILITIES (KSA’s):

• Proficient with Microsoft Office, including skills with Outlook, Word, and Excel

Come join our team of professionals! Sigma provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Sigma complies with applicable federal, state, and local laws, including fair employment practices and equal employment opportunity when conducting recruiting and hiring, governing non-discrimination in employment in every location in which the company has facilities.