Administrative Assistant
Job Description
We're hiring! Beacon Hill has partnered with a financial services firm in Chicago in hiring an Administrative Assistant to start immediately! This is a contract-to-hire opening supporting 8+ individuals within a department.
Provide day-to-day administrative support to a team of professionals in a fast-paced environment Manage complex calendars, schedule meetings, coordinate conference calls, and arrange internal and external appointments Prepare, format, and proofread correspondence, reports, presentations, and client-facing documents Serve as a point of contact for internal teams, clients, and external partners, ensuring professional and timely communication Coordinate travel arrangements, itineraries, and expense reporting Assist with onboarding tasks for new hires, including scheduling, document preparation, and system access coordination Maintain organized electronic and physical filing systems to ensure easy access to critical information Support project and deadline tracking by assisting with timelines, meeting notes, and follow-up items Handle confidential and sensitive information with a high level of discretion Perform ad hoc administrative tasks and special projects as needed Learn company processes quickly with the goal of transitioning into a permanent role Requirements 4+ years of administrative assistant or office support experience, ideally within professional services, corporate, or client-facing environments Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities Professional written and verbal communication skills Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or document management systems a plus Ability to work independently as well as collaboratively with cross-functional teams High level of professionalism, reliability, and discretion Bachelor's degree preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)
Provide day-to-day administrative support to a team of professionals in a fast-paced environment Manage complex calendars, schedule meetings, coordinate conference calls, and arrange internal and external appointments Prepare, format, and proofread correspondence, reports, presentations, and client-facing documents Serve as a point of contact for internal teams, clients, and external partners, ensuring professional and timely communication Coordinate travel arrangements, itineraries, and expense reporting Assist with onboarding tasks for new hires, including scheduling, document preparation, and system access coordination Maintain organized electronic and physical filing systems to ensure easy access to critical information Support project and deadline tracking by assisting with timelines, meeting notes, and follow-up items Handle confidential and sensitive information with a high level of discretion Perform ad hoc administrative tasks and special projects as needed Learn company processes quickly with the goal of transitioning into a permanent role Requirements 4+ years of administrative assistant or office support experience, ideally within professional services, corporate, or client-facing environments Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities Professional written and verbal communication skills Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or document management systems a plus Ability to work independently as well as collaboratively with cross-functional teams High level of professionalism, reliability, and discretion Bachelor's degree preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)
