Legal Assistant

Our client, a reputable law firm in downtown Chicago, is searching for a Legal Assistant for one of their busiest practice groups. This is a great opportunity for an experienced real estate legal professional interested in joining a high-growth and value-driven firm.

Note that this role is currently remote but will likely shift to hybrid in the future.

Responsibilities:

• Maintain and coordinate the legal team’s schedules, including hearings, depositions, meetings, and travel.
• Manage deadlines, court dates, and other time sensitive case information, utilizing docketing software.
• Open new client matters and maintain all electronic files and materials for the team.
• Draft closing documents, signature packets, escrow instructions, and other all supporting documents for closing binders.
• Utilize strong writing skills to prepare, edit and draft correspondence and other legal documents.
• Ensure due diligence documents are completed and maintained in a timely manner
• Manage and routinely update the new client database.
• Oversee invoice processing, reimbursements, and credit card reconciliations.
• Utilize Microsoft Office to redline and format documents (Word), coordinate meetings and deadlines (Outlook), and create presentations as needed (PowerPoint).

Requirements:

• 3+ years of law firm experience within commercial real estate REQUIRED. Candidates without this experience will not be considered.
• Bachelor’s degree preferred.
• High proficiency in Microsoft Office Suite, Adobe, and iManage required.
• Experience opening new client matters and overseeing critical deadlines.
• Excellent communication skills including the handling of confidential materials.
• Ability to manage multiple tasks in a fast-paced environment with a high level of detail.