Sales Jobs in Sonoma

90 positions found

Class A Doubles Shuttle Driver
✦ New
$34.50 / hour
Petaluma, CA 1 day ago

Job Description:

Position Details:
  • Pay: $34.50 / hour to start
  • Schedule: Sunday thru Thursday, start between 5PM-7PM
  • Doubles experience and valid endorsement required

We Deliver the Goods:
  • Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
  • Growth opportunities performing essential work to support America’s food distribution system
  • Safe and inclusive working environment, including culture of rewards, recognition, and respect
Position Purpose:

As a Shuttle Driver, you will play a vital role in the operation of our business by transporting empty trailers to the Operating Company warehouse locations and turn around and deliver full trailers to domicile/shuttle yard locations.

The Shuttle Driver is responsible for driving a tandem trailer, tractor trailer and/or straight truck on intrastate and interstate routes for the purpose of transporting empty trailers to the Operating Company warehouse locations. Turns around and delivers full trailers with various products to domicile/shuttle yard locations in a safe and timely manner and in accordance with Department of Transportation (DOT) regulations. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

Responsibilities may include, but not limited to:
  • Performs all required safety checks (i.e., pre/post trip) including inspections of tractor/truck and trailer according to Department of Transportation (DOT) regulations; inspects tractor/truck and trailer to insure they meet company safety standards and take appropriate action as needed.
  • Reports all safety issues and/or repairs required.
  • Follows all DOT regulations and company safe driving guidelines and policies. Immediately reports all safety hazards.
  • Inspects trailer for properly loaded and secured freight.
  • Ensures all required route paperwork is with tractor trailer load and available to driver upon dispatch.
  • Drives and delivers trailers according to predetermined route schedule.
  • Performs hook/unhook procedures per safety guidelines. 
  • Parks and stores tractor trailers in designated areas.
  • Ensures all equipment and freight are appropriately locked and/or always secured.
  • Collects and secures damaged goods and customer returns in empty trailer to bring back to driver check-in at base facility and complete necessary paperwork.
  • Unloads all equipment, materials and remove trash from trailers as required.
  • Completes daily record of hours of service and enter in log in accordance with Federal DOT, state, and company requirements.
  • Performs general housekeeping duties in tractor, loading dock area and keep trailers clear and clean as required.
  • Performs other related duties as assigned.

Qualifications:

• Valid CDL A with Doubles Endorsement
• 12 months commercial driving experience
• High school diploma/GED or state approved equivalent
• Meet all State licensing and/or certification requirements (where applicable)
• Must be 21 years of age
• Clean Motor Vehicle Report (MVR) for past 3 years
• Pass post offer drug test and criminal background check
• Pass road test
• Valid current DOT Health Card and/or able to secure new DOT Health Card
• Able to hand-lift and utilize two-wheeler, lift gate and/or other equipment to move and/or stack product cases/freight of varying size and weight throughout shift; product generally ranges from between 10-35 pounds and up to between approximately 60 and 90 pounds, depending on the location

Company description


Performance Foodservice, PFG’s broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers — providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.

Awards and Accolades

Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.
permanent
CDL Class A Driver - Touch Freight Routes
✦ New
🏢 Performance Foodservice
$350/day minimum
Napa, CA 1 day ago

Job Description:

Position Details: 
  • Minimum $350/day (component pay structure)
  • Work 4-5 days per week based on business needs - No Sundays! Split days off; 10-12 hour shift average
  • Dispatch between 12AM - 5AM based on assigned route
We Deliver the Goods:
  • Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
  • Growth opportunities performing essential work to support America’s food distribution system
  • Safe and inclusive working environment, including culture of rewards, recognition, and respect
Position Purpose:

Food and food service delivery drivers fulfill a critical role in the country’s food supply chain. Our delivery drivers not only make sure the customers’ products arrive at their destination at the arranged times and in good condition, but they are the face of our company – building lasting relationships with our customers!

The Driver, Formula CDL-A is responsible for driving a tractor trailer or straight truck on intrastate and interstate local, over-the-road (OTR), shuttle, and overnight and drive and drop routes for the purpose of delivering and/or unloading food and food related products to customers in a safe and timely manner and in accordance with Department of Transportation (DOT) regulations.

Primary Responsibilities:
  • Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner.
  • Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.
  • Performs all required safety checks (i.e., pre/post trip) including inspections of tractor/truck and trailer according to Department of Transportation (DOT) regulations; inspects tractor/truck and trailer to insure they meet company safety standards and take appropriate action as needed.
  • Reports all safety issues and/or repairs required.
  • Follows all DOT regulations and company safe driving guidelines and policies.
  • Immediately reports all safety hazards. Inspects trailer for properly loaded and secured freight.
  • Performs count check of items and check customer invoices of products that have been loaded.
  • Checks and completes in an accurate and in legible fashion all required paperwork associated with freight.
  • Moves tractor to the loading dock and attach preloaded trailer as needed.
  • Drives to and delivers customer orders according to predetermined route delivery schedule.
  • Unloads products from the trailer, transports items into designated customer storage areas.
  • Performs damage control checks on items, scans, and contact supervisor about removing orders according to company policy.
  • Verifies delivery of items with customer and obtain proper signatures.
  • Collects money (cash or checks) where required. Loads customer returns on to trailer and secures trailer doors.
  • Ensures that tractor, trailer, and freight are appropriately locked and/or always secured.
  • Unloads damaged goods and customer returns and bring to the driver check-in and complete necessary paperwork. Unloads all equipment, materials and remove trash from trailers as required.
  • Completes daily record of hours of service and enter in log in accordance with Federal DOT, state, and company requirements.
  • Performs general housekeeping duties in tractor, loading dock area and keep trailers clear and clean as required.
  • At the end of the shift secure all equipment and complete all necessary paperwork.
  • Performs other related duties as assigned. 

Qualifications:

• High School Diploma/GED or Equivalent
• 12+ months commercial driving
• Valid CDL-A
• Must be 21+ years of age
• Meet all State licensing and/or certification requirements (where applicable)
• Clean Motor Vehicle Report (MVR) for past 3 years
• Pass post offer drug test and criminal background check
• Pass road test
• Attains or has valid current DOT Health Card and/or able to secure new DOT Health Card
• Able to hand-lift and utilize two-wheeler, lift gate and/or other equipment to move and/or stack product cases/freight of varying size and weight throughout shift; product generally ranges from between 10-35 pounds and up to between approximately 60 and 90 pounds, depending on the location

Company description


Performance Foodservice, PFG’s broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers — providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.

Awards and Accolades

Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.
permanent
Logistics Operations Manager
Salary not disclosed
Sonoma, CA 2 days ago

Role & Responsibilities:

  • Plan, monitor, direct, and assign workload to station staff.
  • Ensure freight is managed efficiently, including completion of correct documentation, fulfillment is completed, compliance requirements are met, customer SOPs are followed, costs are controlled, and accounts are billed and paid correctly.
  • Coach and train all station staff, including cross training employees, and ensuring staff complete all required MEC trainings on time.
  • Work closely with MEC sales, management, and other internal team member to respond promptly to customer needs, suggest and implement corrective action when issues arise, and take accountability for offering solutions when problems are presented.
  • Proactively assist other members of MEC in order to help MEC achieve its vision and strategic goals.
  • Daily report monitoring validating that KPIs are being met including but not limited to:
  • Properly filing AES
  • On Time Billing
  • Work with District Manager to monitor P&L, acting as a secondary owner for oversight and monitoring.
  • Maintaining and creating business relations with local vendors including but not limited to truckers and airline carriers.
  • For stations with warehouse operations, ensure proper understanding of the fundamentals of warehousing operations including validating that warehouse is adequate to support station operations.
  • Other duties as assigned by management.


Qualifications:

  • Bachelor’s degree in related field.
  • Minimum 5 years of experience in freight forwarding, with experience in air and ocean operations required.
  • Minimum 3 years of customer service experience, with demonstrated customer service standards that have exceeded expectations.
  • DG, Hazmat, TSA Certification.
  • Knowledge of Incoterms.
  • Experience handling bonded freight and out-of-gauge or project cargo required.
  • A basic understanding of the fundamentals of warehouse and trucking operations required.
  • Strong attention to detail, with the ability to respond to requests with urgency and take corrective action when problems arise.
  • Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
  • Must be self-motivated, customer-service oriented, and eager to ensure the success of the team.
  • Knowledge in Microsoft Office required, CW1 preferred.


MEC values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Sick, and Vacation. MEC reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

Not Specified
District Sales Supervisor
Salary not disclosed
Job Overview:

District Sales Supervisor for Petaluma, CA and greater surrounding areas

The District Sales Supervisor is responsible for building brand loyalty and brand value while achieving sales objectives for a district within an established expense budget. Will represent the company to distributor partners in all sales-oriented activities. Identifies and evaluates new or emerging trends in competitive activity.

  • This position is located in Petaluma, CA and supports customer stores between Petaluma and greater surrounding areas.
  • Will directly manage a team of Account Managers.
  • This position will be working Monday to Friday with additional support on weekends/holidays if needed.

Responsibilities:

  • Develop and maintain customer account contacts to increase product availability within assigned market.
  • Monitor business activities to ensure compliance with contractual agreements.
  • Develop action plans to ensure achievement of annual objectives.
  • Develop customer programs designed to improve consumer's visibility of branded products.
  • Identify key decision makers for account management and contacts to coordinate the use of marketing programs, point of sale materials and sales promotion programs.
  • Audit account sales records to verify coverage information is accurate and that key contacts are listed.
  • Adjust coverage responsibilities to ensure successful achievements of goals and objectives for targeted program initiatives.
  • Train, manage and motivate Sales and Merchandising team
  • Manage and operate within the established operating and marketing budgets by reporting and tracking all activity.

Total Rewards:
  • $68,700-$95,000 / year
  • Actual placement within the compensation range may vary depending on experience, skills, and other factors
  • Benefits, subject to eligibility, and collective bargaining agreements (where applicable): Medical, Dental and Vision, Paid Time Off, 401(k) program with employer match, Child & Elder Care, Adoption Benefits, Paid Parental Leave, Fertility Benefits, Employee Resource Groups, Breastmilk Shipping Services, Dependent Scholarship Program, Tuition Reimbursement, Education Assistance, Employee Assistance Program, Personalized Wellness Platform, Mileage Reimbursement and more!
  • Annual bonus based on performance and eligibility

Requirements:
  • Minimum 1 year of supervisory experience in managing teams.
  • 3 years of sales-related experience in territory management.
  • 3 years of proficiency in Microsoft Office.
  • Possession of a valid driver's license.
  • Access to a dependable and reliable vehicle.

Company Overview:

Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it!
Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us?
We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work.
Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.

A.I. Disclosure:
KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to in lieu of clicking Apply. Please include the job title and location or Job ID # in the email subject line.

Not Specified
Restaurant Manager
Salary not disclosed
Sonoma, CA 3 days ago

Company Description

Asia Live located at the Westfield Valley Fair Mall, Silicone Valley area, is opening in spring of 2026. It is the first in a series of expansions of China Live San Francisco. True to the original China Live experience, the new 12,000 square-foot space complex’s restaurant will feature an open kitchen concept where diners can watch the cooking action. It is a vibrant Asian cuisine restaurant specializing in authentic and modern dishes inspired by flavors from across Asia. We are committed to delivering exceptional dining experiences through high-quality ingredients, outstanding service, and a welcoming atmosphere.


We are seeking a dynamic and experienced Restaurant Manager to lead our team and ensure excellence in daily operations.


Position Summary

The Restaurant Manager will oversee all restaurant operations, ensuring efficient service, high food quality standards, and exceptional guest experiences. The ideal candidate has strong leadership skills, a passion for Asian cuisine, and experience managing high-volume dining environments.


Key Responsibilities

  • Oversee daily front-of-house and back-of-house operations
  • Hire, train, schedule, and supervise staff
  • Ensure exceptional customer service and promptly resolve guest concerns
  • Maintain authenticity and presentation standards for Asian cuisine dishes
  • Monitor inventory, manage vendor relationships, and control food and labor costs
  • Ensure compliance with health, safety, and sanitation regulations
  • Track sales performance and manage budgets
  • Develop marketing initiatives to attract and retain customers
  • Foster a team-oriented and culturally respectful workplace


Qualifications

  • Proficiency in Customer Service and a commitment to delivering excellent Customer Satisfaction.
  • Experience in Hiring and training team members, with the ability to foster a positive and productive work culture.
  • Strong Communication skills to lead, motivate, and effectively engage with both staff and guests.
  • Knowledge and experience in Food & Beverage operations to oversee quality and maintain high service standards.
  • Prior restaurant management experience preferred, with a strong understanding of Asian cuisine and culture as a plus.
  • Ability to work in a fast-paced, dynamic environment while maintaining attention to detail and problem-solving skills.
  • Flexible availability to work evenings, weekends, and holidays as required in the hospitality industry.


Preferred Skills

  • Multilingual abilities (a plus)
  • Experience with traditional and modern Asian food presentation
  • Strong vendor negotiation and cost control experience


To Apply

Submit your resume and a brief cover letter to with the subject line:

“Restaurant Manager Application – Asia Live VF”

Please check out our website for more update:

Not Specified
Planning Coordinator
Salary not disclosed
Sonoma, CA 3 days ago

Inventory Planning Coordinator

(Hybrid - Sausalito, CA)


Serena & Lily is searching for an Inventory Planning Coordinator for our fast-growing multi-channel retail business at our beautiful Sausalito Headquarters. Inventory Planning Coordinators provide overall support to our Inventory team by monitoring purchase orders, inventory levels, and backorders. The ideal candidate is extremely detail-oriented, interested in retail, and excited by the opportunity to build and improve processes at a quickly growing company.


RESPONSIBILITIES:

  • Write and revise purchase orders.
  • Maintain log of all purchase order confirmations and cancellations.
  • Communicate changes to vendors and agents as needed.
  • Follow up with vendors to change purchase order ship dates.
  • Track orders and update ETAs for customer care team accordingly.
  • Prepare and distribute weekly sales reports to team internally.
  • Closely manage backordered sales orders to provide regular updates to customer care team.

QUALIFICATIONS:

  • Detail-oriented and highly organized.
  • 1-2 years of relevant work experience
  • Self-starter and able to take initiative depending on changes in the business.
  • Strong written & verbal communication skills.
  • Eager to work in a collaborative and fast paced environment.
  • Strong financial analysis and Excel skills (or ability to learn quickly).
  • Bachelor’s degree or equivalent experience required.
  • Experience with Netsuite preferred.


This position is hybrid, coming into the office 3 days per week


COMPENSATION:

  • $70-75K depending on experience
  • Employees (and their families) are covered by medical, dental, vision, and basic life insurance should they choose to participate in Serena & Lily’s benefits. Employees can enroll in our company’s 401k plan. During the first year of employment, full-time employees accrue twenty-one days of PTO and seven paid holidays throughout the year.
Not Specified
Buying & Operations Director
Salary not disclosed
Sonoma, CA 3 days ago

We are seeking an experienced retail and/or luxury professional to lead our buying and operations function for a high-end, multi-brand retail environment in the San Francisco Bay Area. This is an in-person leadership role that offers direct exposure to small business entrepreneurship within the luxury retail space.

Responsibilities

  • Lead and manage the buying and operations function, including seasonal buys and inventory planning
  • Maintain and grow relationships with premium and luxury brand partners and vendors
  • Oversee seasonal order placement, allocations, and delivery tracking
  • Create and analyze sales, inventory, and performance reports to inform merchandising and buying decisions
  • Manage and support e-commerce operations, ensuring alignment between in-store and online assortments
  • Partner with leadership to optimize operational processes across retail and digital channels
  • Support POS and backend operations using Shopify or a comparable platform

Qualifications

  • Prior experience in luxury or specialty retail, buying, or retail operations
  • Strong working knowledge of contemporary and luxury designer brands
  • Proficiency with Shopify or comparable POS/e-commerce systems
  • Highly organized, analytical, and detail-oriented
  • Strong communication skills and a collaborative leadership style
  • Ability to thrive in a fast-paced, entrepreneurial retail environment

Additional Details

  • In-person role based in the greater San Francisco Bay Area
  • Opportunity to travel to key markets such as New York and Paris
  • Competitive compensation package including:
  • Base salary
  • Commission
  • Store discount
  • Health insurance
Not Specified
Recruitment Manager
Salary not disclosed
Sonoma, CA 3 days ago

Recruitment Specialist

We are seeking a passionate and results-oriented Recruitment Specialist to join our team. If you are dedicated to deeply understanding business needs, excel in talent sourcing, and are skilled at guiding candidates through the entire journey from initial contact to onboarding and integration, we look forward to your application. You will become a strategic partner to business units, playing a key role in attracting top talent for our company.


Key Responsibilities:

1. Proactively communicate with department heads to deeply understand talent needs. Lead the development of accurate candidate personas and compelling job descriptions, ensuring alignment with business objectives.

2. Manage and optimize existing recruitment channels (e.g., LinkedIn, job boards, employee referrals). Proactively explore and develop new, efficient talent pipelines to help enhance the company's employer brand image in the talent market.

3. Utilize advanced sourcing techniques (e.g., LinkedIn Recruiter tools) to identify active and passive candidates. Demonstrate excellent resume screening and phone interviewing skills to ensure the recommendation of high-quality, well-matched candidates to hiring teams.

4. Professionally coordinate and schedule all rounds of interviews. Throughout the recruitment process, provide candidates with a smooth, transparent, and positive communication experience, showcasing the company's professionalism.

5. Fully manage the process from offer issuance to onboarding procedures. Proactively follow up on new employee probation periods, collaborate with department managers to ensure smooth integration, and help improve employee retention rates.

6. Regularly track, analyze, and report key recruitment metrics (e.g., time-to-fill, channel effectiveness, offer acceptance rate). Use data-driven insights to continuously optimize recruitment strategies and operational efficiency.


Requirements:

1. Experience: Bachelor's degree or above. Minimum of 3 years of full-time recruitment experience. In-house/corporate recruitment experience is preferred.

2. Stability & Professionalism: Stable career history with an average tenure of over 1 years per company. Possess a high sense of responsibility and professional ethics.

3. Core Competencies:

(1)    Business Acumen: Ability to quickly understand business goals and the core requirements of different positions.

(2)    Communication & Influence: Excellent communication, coordination, and negotiation skills, adept at collaborating effectively with stakeholders at all levels.

(3)    Results-Driven: Strong sense of ownership, clear goal orientation, capable of independently managing and completing the full recruitment cycle.

(4)    Data-Driven Mindset: Possess basic data interpretation skills, able to extract actionable insights from recruitment data.

4. Preferred Qualifications: Recruitment experience in specific domains (e.g., Sales, Marketing, etc.); Experience with Applicant Tracking Systems (ATS); Involvement in employer branding initiatives or campus recruitment programs.

Not Specified
Buying & Operations Assistant
🏢 24 Seven Talent
Salary not disclosed
Sonoma, CA 3 days ago

Position Overview

A growing luxury retail organization is seeking a Buying & Operations Assistant to support seasonal buying, inventory management, vendor communication, and day-to-day operational processes. This role is well-suited for an early-career professional who is looking to deepen their experience in luxury buying and retail operations within a fast-paced environment.

Key Responsibilities

Buying Support

  • Assist in preparation for seasonal market appointments and vendor meetings
  • Maintain and update seasonal buy sheets and assortment plans
  • Enter and track purchase orders, allocations, and delivery schedules
  • Monitor incoming shipments and support reconciliation of orders

Inventory & Reporting

  • Generate and maintain weekly sales and inventory reports
  • Support sell-through analysis and re-order recommendations
  • Assist with inventory counts and stock organization
  • Ensure accurate product data entry in Shopify or similar POS/e-commerce system

Vendor & Brand Communication

  • Coordinate with brand partners on order confirmations, shipping updates, and invoice follow-ups
  • Maintain organized digital records of vendor agreements and seasonal buys

E-Commerce & Store Operations

  • Support product uploads, merchandising updates, and inventory syncing across channels
  • Help ensure alignment between in-store and online assortments
  • Assist in maintaining backend operational workflows and documentation
  • Provide cross-functional support during peak retail periods

Qualifications

  • 1–2 years of experience in luxury retail, merchandising, buying, or operations
  • Strong interest in contemporary and luxury designer brands
  • Proficiency in Shopify or similar POS/e-commerce systems preferred
  • Advanced Excel or Google Sheets skills a plus
  • Highly organized, analytical, and detail-oriented
  • Effective communicator with a collaborative mindset
  • Comfortable working in a fast-paced, small-team, entrepreneurial environment
Not Specified
Field Administrative Assistant
Salary not disclosed
Sonoma, CA 3 days ago

FIELD & OFFICE ADMINISTRATOR AND OPERATIONS COORDINATOR


RISE Homes – San Mateo, California


POSITION SUMMARY

RISE Homes is hiring a Field & Office Operations Admin & Coordinator to support the physical and logistical side of our residential real estate business across the San Francisco Peninsula and Bay Area.

This role handles the hands-on execution that keeps listings prepared, marketing materials ready, vendors coordinated on site, and the office organized and professional. You will be out at properties, vendors, printers, and the office daily — ensuring everything is physically in place for listings, marketing, and events.

This is an ideal role for someone dependable, organized, detail-oriented, and comfortable managing many small but important tasks that keep a real estate team running smoothly.


ABOUT RISE HOMES

RISE Homes is a boutique real estate team based in San Mateo specializing in high-coordination residential listings, including probate and trust sales.

Our business manages multiple listings at once across the Bay Area, each requiring vendors, marketing, inspections, staging, and logistics. This role ensures the physical execution of those activities happens reliably and professionally.


CORE RESPONSIBILITIES


LISTING FIELD LOGISTICS

  • Install and remove lockboxes at listings
  • Pick up and deliver keys between office, agents, and vendors
  • Install and remove yard signs and directional signs
  • Deliver and set out brochures and property materials
  • Check listing readiness before milestones (photos, staging, showings)
  • Verify property access for vendors and inspectors
  • Coordinate on-site logistics with the remote operations team


VENDOR & PROPERTY COORDINATION (ON-SITE)

  • Meet painters, stagers, cleaners, photographers, and contractors at properties
  • Provide access and confirm work scope
  • Take photos or notes of progress and report back to team
  • Confirm vendor completion and readiness
  • Pick up or return materials related to listing prep
  • Support staging install and removal logistics

(You are the on-site presence ensuring work happens as planned.)


MARKETING MATERIALS & PRINT COORDINATION

  • Pick up brochures, flyers, postcards, and signage from printers
  • Assemble brochure packets and marketing booklets
  • Deliver marketing materials to listings and office
  • Maintain inventory of signs, lockboxes, brochure boxes, and materials
  • Prepare open house materials and supplies
  • Organize and restock marketing storage areas


OFFICE OPERATIONS & PRESENTATION

  • Keep office clean, organized, and professional
  • Organize marketing materials, supplies, and equipment
  • Maintain printer supplies and paper stock
  • Assemble listing folders and presentation materials
  • Prepare materials for meetings and events
  • Ensure office readiness for clients and visitors


LISTING & EVENT SUPPORT

  • Prepare open house kits and materials
  • Deliver and pick up event supplies
  • Assist with setup for client or community events
  • Transport materials between office and event locations
  • Support outreach and marketing logistics


INVENTORY & EQUIPMENT MANAGEMENT

  • Track lockboxes, signs, keys, and marketing materials
  • Maintain organized storage systems
  • Report damaged or missing equipment
  • Prepare materials for new listings
  • Ensure supplies are stocked and ready


TOOLS & SYSTEMS

This role uses basic operational tools for coordination and communication:

  • Google Drive (checklists, addresses, instructions)
  • Slack (team communication)
  • Maps / navigation tools
  • Printer & office equipment
  • Inventory trackers
  • Phone camera for property updates


You will coordinate daily with the remote Executive Assistant and agents.


REQUIRED QUALIFICATIONS

  • Valid driver’s license and reliable vehicle
  • Comfortable driving throughout the Bay Area
  • Highly dependable and punctual
  • Organized and detail-oriented
  • Comfortable handling many small tasks daily
  • Professional and respectful with vendors and clients
  • Able to lift and transport boxes and materials


IDEAL TRAITS

  • Takes pride in organized, clean environments
  • Notices details others miss
  • Follows instructions precisely
  • Self-directed once given tasks
  • Calm and reliable under deadlines
  • Enjoys hands-on work and movement


WORK STRUCTURE

  • Full-time
  • Based in San Mateo office
  • Daily travel to listings and vendors across Bay Area
  • Combination of office and field work
  • Some weekend availability for listing needs


SUCCESS IN THIS ROLE LOOKS LIKE

  • Listings always have signs, lockboxes, and materials ready
  • Vendors have smooth property access
  • Marketing materials are stocked and prepared
  • Office remains clean and organized
  • Events and open houses are prepared smoothly
  • Agents never worry about physical logistics


ROLE RELATIONSHIP

This role works closely with:

  • Founder & agents
  • Remote Executive Assistant / Operations Coordinator
  • Vendors and contractors
  • Printers and marketing suppliers

You are the physical execution partner to the remote operations lead.

Not Specified
jobs by JobLookup
✓ All jobs loaded