Executive Assistant

The Executive Assistant serves as a trusted partner to senior leadership, providing sophisticated administrative, operational, and strategic support to the Co-Founder & CEO, Chief Investment Officer, and Investor Relations leadership. This is a highly visible role requiring a poised, resourceful professional who can navigate complex priorities, safeguard confidential matters, and seamlessly manage multiple moving pieces. The ideal candidate brings exceptional organizational strength, refined communication skills, and sharp problem-solving ability, allowing leadership to remain focused on strategic growth and high-impact decision-making. Impeccable judgment, discretion, and professionalism are essential.

Responsibilities

• Deliver high-level administrative and operational support to senior leadership, ensuring priorities stay aligned and initiatives move forward.
• Manage complex calendars, communications, and competing demands while anticipating needs and proactively resolving conflicts.
• Coordinate all travel arrangements (domestic and international), including detailed itineraries and logistics management.
• Prepare presentations, reports, meeting materials, expense reporting, and other executive documentation.
• Support board and leadership meetings through scheduling, agenda development, material preparation, and follow-up communication.
• Research and compile background materials to prepare executives for strategic meetings and decision-making.
• Lead special projects and company events on behalf of leadership.
• Provide personal support to the CEO, including assistance with travel, philanthropic initiatives, outside board involvement, and personal administrative matters.
• Identify and implement process improvements to streamline executive workflows and enhance overall efficiency.

Ideal Experience

• Bachelor’s degree preferred; comparable professional experience considered.
• 15+ years of experience in a corporate environment, including significant tenure supporting senior or C-suite leadership within fast-moving organizations.
• Advanced proficiency in Microsoft 365, with the ability to leverage tools efficiently and strategically.
• Proven track record managing complex calendars, coordinating travel, processing expenses, and keeping high-level executives organized and prepared.
• Strong project coordination and data management capabilities.
• Exposure to board-level support or governance environments is advantageous.
• Exceptional communicator with the ability to draft on behalf of executives and tailor messaging to diverse audiences.
• Highly organized with outstanding prioritization skills and the capacity to manage multiple high-stakes responsibilities simultaneously.
• Demonstrates foresight, sound judgment, and strong emotional intelligence in navigating executive-level dynamics.
• Exercises absolute discretion and integrity when handling confidential matters.
• Adaptable and solutions-oriented, with the ability to pivot quickly and troubleshoot effectively.
• Meticulous attention to detail and commitment to producing polished, accurate work.

#117965

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.