Robert Half Senior Executive Assistant Jobs in Usa

Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI1a3507eb647

Position Summary:

The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is will need to be at the Conshohocken, PA headquarters, as needed. 

Essential Functions and Job Responsibilities: 

Executive Support

• Manage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests. 
• Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism. 
• Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files. 
• Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.

Collaboration & Communication

• Partner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite. 
• Act as liaison between executives, internal teams, board members, and external partners. 
• Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information. 
• Handle sensitive and confidential information in accordance with company policies.

Meeting & Event Support

• Coordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.
• Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.
• Support preparation, logistics, and material development for board meetings and executive presentations.

Travel & Expense Management

• Arrange domestic and international travel, including detailed itineraries and all accommodations. 
• Prepare and reconcile expense reports in alignment with company travel and compliance policies

Project Support

• Support special projects through research, coordination, information gathering, and report preparation.
• Monitor deadlines, track milestones, and maintain accuracy in project documentation.
• Ensure compliance with regulatory and privacy requirements, including HIPAA.

Office Management Support (as needed)

• Collaborate with NYC office operations when extra support is required. 
• Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI7dfdffbbd05c-3631

Seeking a highly organized and resourceful Executive Assistant to provide dedicated support to senior leadership and help keep daily operations running smoothly. This individual will serve as a key point of contact across departments, ensuring clear communication, efficient scheduling, and seamless coordination of priorities. The right candidate brings professionalism, strong interpersonal skills, and the ability to maintain confidentiality while working in a fast‑paced environment. Success in this role requires adaptability, proactive problem‑solving, strong technical skills, and a genuine commitment to supporting an organization focused on serving others with care and respect.

Responsibilities

• Support the President/CEO with daily communication, relationship management, and coordination with staff, board members, partners, and the community.
• Organize Board and committee meetings — send notices, prepare materials, and take accurate minutes.
• Provide full administrative support to senior leadership: manage calendars, schedule meetings, handle messages, and prepare documents.
• Act as a communication link between executives and internal/external stakeholders.
• Maintain strict confidentiality in all executive and governance matters.
• Partner with the Development team by assisting with fundraising tasks, donor communication, and cross‑department coordination.

Qualifications

• Previous exp as an EA or a strong Admin who wants to take on more!
• Proficient in Microsoft Office suite, MS TEams, Zoom, etc
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Additional Info

• Amazing Benefits
• 4 weeks PTO
• Tuition reimbursement
• 403b - 30% company match after 12 months! Fully vested after 5 years
• Growth Opportunities - Person in this role was promoted to Director of Ops!

JOB REQUISITION

Robert Half Finance & Accounting Recruiting Manager (Perm Placement)

JOB DESCRIPTION

Job Summary

As a Recruiting Manager, your responsibilities will include developing and growing a client base and new business opportunities, introducing our services via video, telephone and in-person meetings with new and existing clients to expand the utilization of our services; recruiting, evaluating and placing finance and accounting professionals in full-time positions with our clients; delivering outstanding customer service to both clients and candidates; providing consistent communication and career guidance to candidates; participating in industry trade associations to increase our presence within the local finance and accounting community.

Qualifications:

• A business related degree, ideally in finance or accounting. CPA and/or MBA a plus.
• 2+ years’ of experience in accounting/finance and/or successful permanent placement recruiting experience required.
• Successful candidates will have a proven track record of success, excellent communication skills and a high sense of urgency.
• The ability to leverage finance and accounting experience to manage and grow the business.

We offer exceptional earning potential and a competitive benefits package, including group health insurance benefits (medical, vision, dental), FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at /Resources.

This is a continuous recruitment and may close at any time.
Applicants are encouraged to apply as soon as possible.
Applications received by Monday, February 16, 2026, will be included in the first review.
Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Bay Area Air District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is recruiting for the confidential position of Temporary Executive Assistant I/II in the Executive Office. There is one (1) vacancy. Please note that this is a temporary confidential position expected to be 3-6 months in duration.

About the Division
The Executive Assistant in the Executive Office will be reporting to the Executive Operations Manager. This position will support the office by performing administrative work to facilitate Board and Committee meeting agenda packets, attend in-person meetings, provide administrative support to the Executive Office, while providing day to day support to a Deputy Executive Officer. Duties may include scheduling, travel arrangements, logistical preparation for upcoming meetings (i.e., internal, and external). Incumbent may perform other specialized work as assigned and is expected to use sound judgment and maintain confidentiality.

Definition
Under direction, provides varied, complex and often confidential administrative assistance to the Executive Officer/Air Pollution Control Officer or Deputy Executive Officer; requires use of discretion, initiative and independent judgment; performs related work as assigned.

Distinguishing Characteristics
Executive Assistant I is the entry level class in this series. It is designed to allow an experienced executive assistant to learn the procedures and processes particular to the Air District's Executive Office and this confidential administrative class. This class is alternately staffed with the Executive Assistant II level and incumbents may progress to the higher level after gaining experience and demonstrating proficiency sufficient to meet the qualifications of the higher level.

Executive Assistant II is the journey level class in this series, fully competent to independently perform the full scope and diversity of responsibilities. Responsibilities include regular contact with governmental officials, the Air District Board of Directors, Hearing Board and Advisory Council, representatives of business or community organizations, the public, and all levels of Air District personnel to exchange information and explain administrative policies and procedures.

Examples of Duties for this Position

(Illustrative only)

Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes.

Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.

Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.

Coordinates and assembles information from the Air District's management and executive staff, the public and other stakeholders for Board of Director's meetings; prepares and distributes the materials.

Proofreads and uploads materials to the Air District's website.

Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.

Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.

Researches, compiles and summarizes a variety of informational or statistical data and materials.

Transcribes minutes and types draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports using a personal computer system; compiles and processes confidential materials.

Organizes and maintains various administrative, reference, and follow-up files; purges files as requested.

Creates Power Point presentations and related materials for management presentations.

Tracks Board of Directors' expenses and processes related payments.

May train, review and evaluate work of office support staff.

Education & Experience

Executive Assistant I: One year of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Executive Assistant II: Three years of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Substitution: Completion of the equivalent of 18 semester units from an accredited college or recognized business school in relevant subjects such as technical administrative skills, business English, or office administration may substitute for up to 6 months of the required experience.

Desirable Qualifications

• Experience providing high level administrative support and customer service to C-suite executives, elected officials or government leaders.
• Professional judgement, discretion, and the ability to handle sensitive materials and confidential matters with integrity.
• Strong calendar management experience including scheduling complex meetings across multiple stakeholders.
• Ability to prepare agendas, take meeting minutes and follow up on action items.
• Strong experience in business writing, editing and proofreading executive documents for accuracy and clarity with clear and professional communication.
• Experience coordinating logistics for internal and public meetings.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams, etc.).
• Understanding of governmental processes and familiarity with the Brown Act.

How to Apply

Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire. This is a continuous recruitment and may close at any time. Applicants are encouraged to apply as soon as possible. First review of applications will be Monday, February 16, 2026. Applications received after this date will be reviewed as needed. Resumes encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications are accepted online; please visit our website at to apply. Postmarks, faxes, and e-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.

Supplemental Questions Instructions

Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria

Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at .

The Air District is an Equal Opportunity Employer.

Company Overview

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory® products.

Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence.

As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada’s #1 VMS brand, our purpose is Inspiring Better Lives Every Day.

SUMMARY

The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members. Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY RESONSIBLITIES

Executive Assistant Responsibilities and Duties

• Provide direct administrative and office management support to members of the Senior Leadership Team
• Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
• Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
• Receive and distribute incoming mail
• Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
• Facilitate communication from department managers, business unit leaders, and project managers
• Complete expense reports and other related duties
• Prepare and review presentations, as required
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons

Office Administrator Responsibilities and Duties

• Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and
• Respond to e-mail and in-person inquiries from clients, business partners, and other parties.
• Schedule parties.
• Schedule conference rooms and ensure the appropriate presentation equipment is available.
• Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings.
• Receive mail/packages and direct appropriately.
• Hand out employee applications.
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams.
• Troubleshoot and/or escalate office administration issues as appropriate

HR Support Responsibilities and Duties

• Assist with events and planning
• Perform other duties as necessary to support HR

Benefits:

• Competitive salary, including discretionary performance-bases bonuses
• Health Benefits (medical, dental, vision)
• Life Insurance
• 401(k) Matching
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation Time
• Employee Recognition Programs
• Learning & Development
• Work/Life Balance
• Fun Company Events

Our Values

ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business.

RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.

EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.

AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Job Title: Scheduler / Executive Assistant

Industry: Government Relations / Consulting

Location (City, State): Washington, DC

Assignment Type: Direct Hire

Pay: $70,000 – $85,000 annually (commensurate with experience)

Work Schedule: Full-time, typically Monday–Friday, 9:00 AM – 6:00 PM; schedule may flex based on Congressional activity. Remote flexibility with onsite presence approximately twice per month. Overtime eligible with supervisor approval.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a small, highly respected government affairs consulting firm based in Washington, DC. This boutique organization works closely with corporate leaders, trade associations, and innovative companies to provide strategic legislative guidance and advocacy. The team is tight-knit and collaborative, offering high visibility and direct access to senior leadership.

Job Description:

Our client is seeking an experienced Scheduler / Executive Assistant to provide comprehensive support to the firm’s Founder and Principal. This role is central to daily operations and will oversee complex scheduling needs, coordinate meetings with stakeholders, manage travel logistics, and handle a range of personal support tasks. The position requires sound judgment, discretion, and the ability to thrive in a fast-paced political environment.

The role operates on a 60% executive support and 40% personal assistant structure. Candidates must be comfortable managing both professional and personal responsibilities with equal ownership and professionalism.

Key Responsibilities:

• Oversee and maintain a high-volume, complex calendar involving Capitol Hill meetings, client engagements, and internal priorities
• Coordinate logistics for meetings, events, and external engagements
• Arrange and manage detailed domestic travel itineraries
• Draft and manage professional correspondence and communications
• Serve as a liaison with clients, stakeholders, and congressional offices
• Provide personal support including vendor coordination, vehicle logistics, and family travel planning
• Handle occasional in-person tasks between Washington, DC and Alexandria, VA
• Ensure day-to-day operations run seamlessly for the executive

Qualifications:

• 3–6 years of experience managing complex scheduling and executive support within a political, lobbying, government relations, or consulting environment
• Demonstrated experience supporting a senior executive, Member of Congress, or principal-level leader
• Advanced proficiency in Microsoft Office Suite, particularly Outlook
• Ability to independently manage competing priorities with minimal direction
• Comfortable working within a right-leaning political environment
• Willingness to maintain a 60/40 executive-to-personal assistant responsibility split
• Reliable transportation and valid driver’s license for local travel as needed
• Bachelor’s degree strongly preferred
• Seeking a long-term career path in executive support or operations (not policy or communications)

Additional Details:

• Team size: 5 employees
• Reports directly to the Founder and Principal
• Replacement hire; immediate need
• Start date target: Late February
• Interview process: Virtual interview with the Founder
• Competitive compensation with flexibility for highly qualified candidates
• Bonus potential available

Perks:

• Comprehensive healthcare coverage, including dental and vision
• Disability coverage
• 401(k) with employer contribution after one year
• Performance-based bonus opportunities
• Cell phone stipend or company-provided phone
• Reimbursement for business-related expenses
• Flexible PTO
• Unique firm-sponsored events and entertainment opportunities

Executive Assistant and Office Manager

This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.

To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.

Salary Range: $90,000-$100,000

Medical, Dental, Vision, 401K, Vacation & Sick PTO

This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. 

The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. 

The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.

It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.

Key Responsibilities

Executive Support

• Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
• Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
• Coordinate detailed travel itineraries for frequent domestic travel.
• Support the Chairman and Founder as needed for miscellaneous tasks.
• Collecting and organizing tax documentation for accountants for business entities and family foundation.
• Support for AI initiatives to be incorporated into daily office operations.
• Monthly expenses department coding on corporate credit cards.
• Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
• Occasional personal tasks to be completed, no more than 15% of workload.

Office Management & HR Support

• Act as a central point of contact for the 12-person Manhattan office.
• Planning & executing of company wide Annual Meeting in November with support of COO.
• Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
• Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
• Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
• Planning volunteer days and office activities.

Education & Experience Requirements

• 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
• BA/BS degree or higher in a relevant field.
• Notary Public license in New York (will be required to obtain if not already licensed).
• Demonstrated experience within the real estate industry strongly preferred.
• Must be able to commute to the NYC office five days per week (M-F).

Required Skills

• Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
• Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
• High level of discretion and professionalism while handling sensitive financial and personal matters.
• Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.

About Bromley Companies

The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Our client a mission-driven foundation is seeking a highly organized, proactive, and trusted Executive Assistant to serve as a strategic administrative partner to the CEO. Operating with the pace, rigor, and expectations of a technology company, this organization works at scale to drive systemic impact across communities nationwide. This role sits at the center of daily operations and is critical to ensuring the CEO’s time, priorities, and engagements run seamlessly. The Executive Assistant owns the operational execution of the CEO’s schedule; managing complex logistics, aligning stakeholders, and ensuring every meeting, trip, and interaction is fully prepared and frictionless. The ideal candidate thrives in a busy, high-volume, fast-paced environment, is calm under pressure, exceptionally detail-oriented, highly resourceful, and able to manage competing priorities while maintaining precision, discretion, and sound judgment.

**Please note this is an onsite, 2–3-month contract with possibility for temp-to-perm based in Oakland, CA. Pay will be $150k-$180k/yr.**

Key Responsibilities:

• Own and manage the CEO’s calendar, aligning time and priorities in partnership with senior leadership while proactively identifying, resolving, and preventing scheduling conflicts.
• Design and manage daily meeting flow, including thoughtful sequencing, preparation time, buffers, transitions, and travel considerations.
• Confirm meeting objectives, required participants, and logistics to ensure each engagement is positioned for success.
• Gather, compile, and distribute all meeting materials and pre-reads; track deadlines and follow up with stakeholders to ensure completeness and timeliness.
• Prepare and deliver a comprehensive next day schedule each evening, including all supporting materials in digital and/or printed formats.
• Provide real-time coordination throughout the day to ensure the CEO is consistently in the right place at the right time, adjusting plans as priorities shift.
• Partner closely with senior leadership and other Executive Assistants to coordinate coverage, delegate tasks, and maintain seamless executive support across the organization.
• Plan and coordinate end-to-end domestic and international travel, including flights, accommodations, ground transportation, dining, and detailed itineraries.
• Prepare comprehensive travel binders and schedules with confirmations, agendas, and meeting materials; maintain all travel details in Outlook for real-time visibility.
• Anticipate travel needs and proactively resolve issues to ensure a smooth and efficient experience.
• Submit, reconcile, and track expense reports with accuracy; organize, code, and maintain supporting documentation and receipts.
• Coordinate with IT and Workplace teams to ensure devices, tools, and workspaces are fully functional, secure, and ready at all times.
• Support operational workflows including invoices, documentation, administrative tracking, and required renewals or professional credentials.
• Identify and implement process improvements that increase efficiency, reduce friction, and enhance the overall effectiveness of the CEO’s office.

Qualifications:

• 5–8+ years of experience supporting a CEO, President, or senior executive in a fast-paced, high-performance environment
• Proven ability to work effectively in a busy, high-demand environment with shifting priorities and time-sensitive needs
• Exceptional calendar, travel, and logistics management skills
• Strong project management abilities with meticulous attention to detail
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Proactive, solutions-oriented mindset with the ability to anticipate needs independently
• Strong interpersonal skills and comfort collaborating across diverse stakeholders
• Ability to work autonomously with minimal supervision
• High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and expense/reporting tools
• Flexibility to support travel and extended hours when required

Please submit your resume for consideration

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to CEO & COO (Naperville, In-Person)

Full-Time | Monday–Friday

SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.

This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.

This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.

This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.

Key Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO

• Coordinate internal and external meetings across multiple priorities

• Monitor high-volume inboxes and flag priority items

• Prepare daily and weekly priority lists to support executive focus

• Coordinate travel arrangements and meeting logistics

Communication and Follow-Up

• Draft polished professional emails and meeting follow-ups

• Track action items and ensure next steps are completed

• Maintain organized notes and summaries from meetings

• Support preparation of presentations and key documents

Business and Client Coordination

• Organize conference leads and follow-up activity

• Coordinate outreach and meeting scheduling with prospective clients

• Maintain CRM updates (Salesforce or similar systems)

• Assist with proposal preparation and follow-up materials

• Help leadership stay organized around active opportunities and conversations

Administrative Organization

• Maintain organized digital files and trackers

• Help create structure around recurring administrative and business tasks

• Support day-to-day coordination that keeps leadership operating efficiently

Qualifications

• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• High level of professionalism and discretion

• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce

• Confident interacting with clients, partners, and senior stakeholders

• Must be able to work on-site in Naperville Monday through Friday

Preferred Experience

• Experience supporting executives in a founder-led or growing company

• Experience helping organize client follow-up or sales coordination

• Familiarity with CRM systems and conference lead follow-up

• Experience working in healthcare, diagnostics, or other fast-paced industries

Compensation and Benefits

Salary range: $65,000 – $80,000 depending on experience

Benefits include

• Health insurance

• 401(k)

• Paid time off

Why This Role Matters

This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.

How to Apply

Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.

Executive Assistant

Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home.

Responsibilities Include:

• Provide comprehensive administrative support
• Coordinate complex, senior-level internal/ external meetings and conference calls
• Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner
• Prepare presentations and other materials for meetings
• Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics
• Coordinate domestic travel arrangements
• Process and track expense reports
• Personal assistant tasks as needed

Qualifications Include:

• Bachelor's Degree preferred
• Minimum of 4 years of administrative experience
• Requires excellent interpersonal and communication skills
• Ability to maintain high standards despite pressing deadlines
• Demonstrates high degree of integrity and confidentiality
• Strong organizational skills
• Team player with a positive attitude
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Personal Assistant to Senior Executive

Midtown Manhattan I Onsite | 5 Days per Week

A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.

Compensation

$90,000–$110,000 base salary (DOE) + discretionary bonus

Schedule

Standard hours are 9:00 AM–5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.

Position Overview

This role requires a polished, experienced administrative professional with a “no task is too big or too small” mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.

A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy—comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.

Key Responsibilities

• Manage complex personal and professional calendars, appointments, and meetings
• Serve as a gatekeeper, prioritizing and managing competing demands
• Coordinate personal errands and special requests
• Purchase and distribute thoughtful gifts for personal and professional networks
• Create detailed domestic and international travel itineraries for family vacations
• Coordinate logistics for extended family travel
• Schedule and organize college tours
• Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
• Provide administrative and strategic support for charitable initiatives
• Assist with fundraising efforts and event coordination
• Track donor communications and maintain organized records
• Assist in planning and executing personal and professional events
• Coordinate vendors, venues, guest lists, and event logistics
• Design invitations and event materials (experience with Canva or similar design tools is a plus)
• Contribute a creative perspective to event experiences and presentation

Qualifications

• Bachelor’s degree required
• Proven experience supporting senior executives or high-level principals
• Exceptional organizational and time management skills
• Strong discretion and demonstrated ability to handle confidential information
• High emotional intelligence and sound judgment
• Ability to anticipate needs and problem-solve independently
• Flexible, service-oriented mindset
• Experience in event planning and/or graphic design preferred
• Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus

Ideal Candidate Profile

• Detail-oriented and highly resourceful
• Calm under pressure and adaptable to shifting priorities
• Professional, polished, and personable
• Committed to excellence and high standards
• Thrives in a fast-paced, high-expectation environment

VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends world-class executive administrative support with strong project management capability, working seamlessly with

C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.

POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.

PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.

REQUIREMENTS of the Executive Assistant:

• 10+ years in executive support roles, with at least 5 years’ experience supporting a CEO or C‑suite executive strongly preferred. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company.Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
• Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
• Demonstrated ability to work autonomously while building collaborative relationships across teams.
• Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.

Technical Skills

• Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
• Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
• Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
• Experience supporting virtual meeting management tools and executive communication platforms.

Personal Attributes

• Highly agile, resourceful, and solutions‑oriented.
• Calm under pressure with strong emotional intelligence and executive presence.
• Customer‑service mindset with a bias for action and continuous improvement.
• Keen attention to detail paired with the ability to see the bigger picture.

DUTIES of the Executive Assistant

Provide Executive Support

• Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
• Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
• Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
• Track deadlines and deliverables for CEO-related projects.
• Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
• Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
• Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
• Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
• Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
• Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.

If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you may not be a fit for this position.

At Venteon and Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Accounting & Finance, Engineering, and IT talent in the industry today.

WHO WE ARE

All NYC students deserve equitable access to a high quality public school education. The New York City Charter School Center (Charter Center) team works for that future by supporting public charter schools at every stage. We help new charter schools get started, provide programs and resources to empower existing schools, and we build community and legislative support, so that highly effective schools can flourish. In turn, these schools and their students show us what is possible in public education.

Additional background information can be found at AND EXPERIENCE

• Bachelor’s degree required

• Strong work ethic and tenure: a minimum of two years of experience supporting executive or senior leadership in a nonprofit organization preferable

• Experience and interest in internal and external communications and partnership development

• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Salesforce, Mailchimp and Social media web platforms.

RESPONSIBILITIES

Reporting to the COO, the Executive Assistant serves as a key point of contact for internal and external constituencies on matters pertaining to the executive team as well as provides administrative and coordination for the implementation of key organizational programs and initiatives.  

The Executive Assistant will be creative and enjoy working in a small, entrepreneurial environment that is mission-focused, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and have strong written and verbal communication, organizational, and project coordination skills. They must also have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities include, but are not limited to:

Executive Support 

• Responsible for a variety of high-level administrative tasks for the CEO and COO including managing dynamic calendars; arranging travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that may contain confidential information; and, compiling/creating documents for travel-related meetings. 
• Organize and coordinate executive outreach and external relations efforts: follow up on contacts made by leadership, and research, prioritize, and address incoming issues and concerns addressed to the CEO and COO and determine appropriate course of action, referral, or response. 
• Serve as administrative liaison to the New York City Charter School Center’s Board of Directors, assisting with the coordination of quarterly Board meetings, including preparing and distributing Board materials. Maintain and ensure compliance with by-laws and applicable nonprofit regulations.
• Support fundraising and development efforts by managing a reporting calendar, conducting research, and compiling reports for grant applications and funder requirements.

Departmental Liaison & Support

• In partnership with the COO, coordinate with the Charter Center’s various department leads (Communications & Media, School Supports, Collaborative for Inclusive Education, Policy & Advocacy, etc.) to provide administrative leadership on projects integral to the work of the Charter Center. Tasks to include everything from data entry and management to developing programmatic materials and presentations, et al.
• Aid the administration of the main office by providing customer support, assisting with event planning and coordination, and other general administrative tasks as requested.

QUALIFICATIONS

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners 
• Expert level written and verbal communication skills
• Demonstrated proactive approach to problem-solving and decision-making 
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

COMPENSATION

$34 per hour 

ANTICIPATED START DATE

Immediate

APPLY TO

Please send a resume and cover letter to

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Charter Center to provide employment opportunities without regard to race, color, religion, creed, national origin, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. Inquiries regarding compliance with this equal opportunity policy may be directed to the Office of Equal Opportunity.

Immediate need for a talented Administrative Assistant/ Executive Assistant. This is an 12 Months Contract opportunity with long-term potential and is located in Waltham, MA (Onsite). Please review the job description below and contact me ASAP if you are interested.

Job Diva ID: 26-06993

Pay Range: $30 - $38/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations.
• Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations.
• Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders.
• Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment.
• When required, arrange or assist with speaker travel and on-site meeting room and catering.
• Assist with management of the GMU CMC SharePoints/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders.
• Manage distribution lists for the GMU CMC and for various meetings.
• Coordinate travel arrangements and act as liaison with the travel department for other team members as needed.
• Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads.
• Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval.
• Manage GMU CMC meetings
• Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding.
• Conduct ad hoc initiatives for the GMU CMC Group.
• Ensure confidentiality of information at all times, and compliance with local and Client’s rules for all business transactions.
• Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner.
• Foster respectful relationships with other admins, work together collaboratively and share best practices.

Key Requirements and Technology Experience:

• Key skills: Minimum 5 year’s experience in an Executive Assistant or Administrative Assistant role supporting C suite level
• Experience scheduling conferences. managing calendars, booking travel, processing invoices
• MS Office, SharePoint, and Teams experience working with communication tools
• Ebuy, Concur experience a plus
• BA degree required Manager will intends to extend role for 1 additional year Free parking onsite.
• Requires 5-10 years of experience in relevant role. Will accept candidates with a Master's degree, the more experience the better.
• Minimum 5 year’s experience in executive assistant or similar level role
• Positive person
• Ideal candidate will have close 10 years of experience or more years of experience supporting C suite level Execs
• A minimum of five years of administrative experience in an office/lab organization. Bachelor’s degree required.
• Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment.
• Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday.
• Knowledge of teleconference tools including Zoom, Teams, or other related software.
• Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications.
• Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality.
• Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts.

Our client is a leading Pharmaceutical industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Executive Assistant to the Chief Operating Officer

Full-Time / Permanent Role – Midtown Manhattan, NYC HQ

Overview

Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment.

This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization.

Core Responsibilities

• Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization
• Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion
• Draft, edit, and manage executive-level correspondence, reports, and internal communications
• Track cross-functional projects, key deliverables, and action items to ensure seamless execution
• Coordinate domestic and international travel arrangements and detailed itineraries
• Process expense reports and handle time-sensitive administrative requests

Qualifications

• Hands on experience supporting a C-suite executive in a fast-paced environment
• Exceptional communication skills (written and verbal) with executive presence and professionalism
• Strong organizational abilities with the capacity to manage multiple priorities
• High degree of discretion and sound judgment when handling confidential matters
• Tech-savvy and proficient in Microsoft Office and other business platforms
• Calm under pressure, proactive, and solutions-focused

What’s Offered:

• Annual bonus
• Equity participation
• 401K with employer match
• Comprehensive medical, dental, and vision insurance (starting Day 1)
• Generous PTO and paid holidays
• Exceptional team culture with long-term growth opportunit