Robert Half Remote Jobs Entry Level Jobs in Usa

Executive/Personal Assistant

On-Site | Avondale, PA

Full-Time | Monday–Friday, 9:00 AM–5:00 PM (plus flexibility as needed)

Salary" $60,000 - $85,000/Year

Candidates should be within a 30 min commute of Avondale, PA

This is any entry role for the right candidate requiring 3 -7 years of experience.

About the Company

We are representing a fast-growing consumer brand headquartered in Avondale, PA that has been featured on Shark Tank, CNBC, QVC, and Vogue.

The brand’s clientele includes high-profile celebrities such as Serena Williams, Pink, and Alicia Keys. With a team of 20 employees, the company is entering its next phase of growth, with plans to acquire dedicated office and warehouse space in the near future.

The Opportunity

This is an exciting opportunity for an up-and-coming professional (3–5 years of experience) who thrives in a dynamic, entrepreneurial environment and enjoys wearing multiple hats. The role is 80% Administrative and 20% personal assistant.

The Administrative Assistant will serve as a trusted right hand to the President/Owner, supporting both executive-level responsibilities and day-to-day operational needs as well social Media Coordination from time to time. This role requires polish, discretion, initiative, and strong social media and organizational skills.

This is not a traditional desk-only administrative role — the ideal candidate is proactive, solutions-oriented, and comfortable jumping in wherever needed.

Key Responsibilities

• Manage the owner’s email, calendar, scheduling, and travel logistics
• Handle company invoices, billing, expense tracking, and light bookkeeping (QuickBooks preferred)
• Assist with social media coordination and digital presence management
• Draft communications, manage spreadsheets, and maintain organized filing systems
• Drive process improvement initiatives and identify more efficient ways to complete recurring tasks
• Support operational and product-related projects, often under tight deadlines
• Assist with hands-on tasks when needed, including organizing inventory and storage materials
• Maintain strict confidentiality and professionalism at all times

Ideal Candidate Profile

• 3–5 years of administrative experience in a professional setting
• Strong social media awareness and comfort managing digital communication
• Highly polished, detail-oriented, and organized
• Project management mindset with the ability to improve systems and workflows
• Flexible and adaptable in a fast-paced startup environment
• Comfortable working onsite daily

Compensation & Benefits

• Competitive salary (flexible based on experience; willing to pay above range to offset private-market health insurance costs)
• 10 Paid Company Holidays
• 2 Weeks Earned PTO
• Employee discount
• Professional development support
• Note: Traditional employer-sponsored health benefits are not currently offered; candidates may obtain coverage independently, and compensation may be adjusted accordingly.

Interview Process

1. Microsoft Teams Interview
2. Onsite Interview (Avondale, PA)
3. Offer

If you’re looking for a high-exposure role inside a nationally recognized, founder-led brand with strong growth momentum — and you thrive in a hands-on, entrepreneurial environment — we’d love to connect.

Apply directly or message for more details.

Our client is looking for an experienced Legal Assistant to join our team in the South Bay Area. This Legal Assistant position offers an exciting opportunity to work closely with trust and estate litigation attorneys and contribute to trial preparation and litigation support. The role is part-time, with potential for increased hours in the future, and requires a high level of organization and attention to detail.

Responsibilities:

• Manage and maintain attorneys' calendars, ensuring deadlines for court filings and legal proceedings are accurately tracked.

• Draft and manage a Table of Authorities (TOAs) for litigation matters, ensuring accurate citation and compliance in court filings.

• Organize, review, and prepare legal documents, including creating trial binders and labeling exhibits.

• Assist with discovery by preparing responses, drafting requests, and completing judicial council forms.

• Handle the filing and e-filing of legal documents in state courts through approved platforms.

• Coordinate and compile legal pleadings, motions, depositions, and other litigation-related documents.

• Provide support for trial preparation, including scanning, copying, and organizing exhibits.

• Input attorney time entries into the billing system with precision.

• Ensure all legal documentation adheres to formatting standards, including tables of contents and authorities.

• Offer additional support to relieve the primary paralegal during vacation periods.

• Maintain proficiency in Microsoft Office tools to execute daily tasks efficiently.

Qualifications:

• 5+ years of experience in the legal field, including prior experience in litigation
• Experience with trial preparation and discovery is highly preferred
• Ability to work the following schedule in the office: Monday through Friday 1 pm - 5 pm
• Tech savvy with experience using MS Suite

Bill Watts at Robert Half is working with a growing national construction company who is looking to directly hire a Regional Controller to this long tenured team! This person provides financial leadership across a multi‑state construction region, ensuring accurate financial reporting, robust project/job costing, disciplined cash and WIP management, and strong internal controls. This role partners closely with Regional Operations, Project Executives, Controllers and Project Managers to drive profitability, improve forecast accuracy, manage risk, and support strategic growth.

Key Responsibilities

Project & Job Costing

• Own end‑to‑end job cost accounting: cost code structures, budget uploads, cost‑to‑complete, committed costs, and forecasting.
• Review project cost reports (labor, equipment, materials, subcontract, indirect) and lead monthly cost review meetings with PMs/Operations.
• Validate change orders (issued/received), ensuring scope alignment, pricing integrity, and timely revenue/cost recognition.
• Oversee labor productivity tracking (earned vs. actual hours), equipment utilization, and indirect allocation methodologies.
• Standardize cost controls across projects; ensure proper use of cost codes, work breakdown structures, and documentation.

WIP & Revenue Recognition

• Lead monthly WIP/POC process (percent‑complete) including EAC updates, margin fade analysis, and risk/opportunity registers.
• Ensure GAAP/ASC 606 compliance for revenue recognition, contract assets/liabilities, and variable consideration.
• Prepare and present WIP schedules, backlog analysis, and margin bridges for executive review.

Financial Close, Reporting & Audit

• Own the regional month‑end close (journal entries, accruals, intercompany, account reconciliations) and deliver timely, accurate financials.
• Produce dashboards: regional P&L, divisional/project profitability, SG&A, cash flow, DSO/DPO/working capital KPIs.
• Coordinate external audits, internal controls testing, and SOX/compliance (if applicable).
• Maintain a clean balance sheet (retentions, contract assets/liabilities, inventory, fixed assets, prepaids, leases).

Cash, Billing & Collections

• Oversee billing cycles (schedule of values, T&M, unit price), lien waivers, and retainage tracking.
• Partner with PMs to improve billing timeliness/accuracy, aged A/R, and change order billings; resolve disputes.
• Forecast cash flow at project and regional levels; manage vendor terms and DPO to optimize working capital.

Subcontractor/Vendor Compliance & Risk

• Ensure subcontractor compliance (COIs, bonds, W‑9, prequal, waivers) and monitor exposure to at‑risk subs.
• Support procurement with purchase commitments, price locks, and material escalation clauses.
• Partner with Legal/Operations to manage claims, disputes, and closeout.

Systems, Process & Team Leadership

• Lead continuous improvement across ERP, field tools, timekeeping, and procure‑to‑pay.
• Mentor and develop regional accounting staff; ensure cross‑training, clear RACI, and scalable processes.
• Champion data integrity and field‑to‑finance alignment (PMIS ↔ ERP) with standardized SOPs.
• Implement internal controls for cash disbursements, approvals, and asset safeguarding.

Required Qualifications

• Bachelor’s in Accounting, Finance, or related field; CPA or CMA preferred.
• 7+ years progressive accounting/finance experience, with 3+ years in construction (commercial, heavy civil, utilities, or industrial) highly preferred.
• Strong command of job costing, WIP/percentage‑completion revenue recognition, and change order accounting.
• Hands‑on experience with large ERPs and advanced Excel/BI.
• Proven leadership of multi‑site teams; excellent communication with Operations/PMs.
• Demonstrated success improving close cycles, forecast accuracy, and working capital.

Preferred Experience

• Union and certified payroll preferred.
• Heavy equipment costing, owned fleet charge‑out rates, and utilization analytics.
• JV and joint‑check administration; bonded projects.
• Multi‑entity, multi‑state tax considerations (sales/use, property, contractor’s tax).
• Power user of Power BI/Tableau; experience implementing ERP/PMIS integrations.

Core Competencies

• Operational Partnership: Collaborates with PMs/Operations; converts data into decisions.
• Ownership & Urgency: Meets deadlines, anticipates issues, resolves blockers.
• Process Improvement: Standardizes workflows; strengthens controls and visibility.
• Leadership & Communication: Develops talent; clear executive and field communication.
• Risk Management: Identifies margin fade, scope creep, unapproved change exposure.

Key Performance Indicators (KPIs)

• WIP Accuracy: Variance between WIP forecast and actuals; margin fade/improvement.
• Close Cycle Time: Days to close; % on‑time/accurate reconciliations.
• Billing & Collections: DSO, % current A/R, retainage aging, CO turnaround time.
• Cash & WC: Cash forecast variance, DPO/DSO/CCC improvements.
• Project Costing Discipline: % projects with timely EAC updates, CO documentation quality, % field timesheets approved on time.
• Audit & Controls: Deficiency rate, timely remediation, policy adherence.

About the Company

Our client's mission is to foster innovative research and collaboration in the fields of biomedical science.

About the Role

The role involves providing dedicated administrative support to two senior scientists, ensuring smooth operations and effective communication within the team.

Schedule: Monday-Friday Onsite in Downtown San Francisco8:30AM-5:30PM 1 hour lunch

Responsibilities

• Provide dedicated administrative support to 2 senior scientists (Principal Investigator & Senior Investigator)
• Heavy calendaring, scheduling, and meeting coordination
• PowerPoint presentation support
• General administrative and organizational support
• Partner closely with remote manager; must work autonomously
• Provide proactive support and gentle “push” when needed

Qualifications

• Strong, experienced administrative professional (not entry-level)
• Autonomous and able to operate independently
• Excellent customer service personality and strong interpersonal skills
• Highly organized with strong Word skills, basic Excel, and PowerPoint
• Experience supporting executives or senior leaders (healthcare, research, nonprofit, or corporate environments preferred)
• Interest in scientific research
• Experience from institutions such as UC Berkeley, Stanford, Sutter Health, or CPMC is a plus

Required Skills

• Strong administrative skills
• Excellent organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong interpersonal and customer service skills

Preferred Skills

• Experience in healthcare, research, nonprofit, or corporate environments
• Interest in scientific research
• Experience from prestigious institutions

We are looking for an experienced Accounting Analyst to join our team in Honolulu, Hawaii. This is a long-term contract position offering the opportunity to work on diverse accounting tasks and gain valuable experience in a dynamic environment. The ideal candidate will bring expertise in financial analysis, reconciliation, and billing functions to support the organization's accounting operations. To learn more about this role, please call us at 8 Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Prepare accurate and timely financial statements and perform detailed financial analyses.

• Review and validate journal entries to ensure compliance with accounting standards.

• Reconcile accounts and resolve discrepancies to maintain accurate financial records.

• Generate comprehensive reports to support decision-making processes.

• Manage billing functions, including payment requests and invoicing, to ensure smooth transactions.

• Collaborate with team members and other departments to address accounting-related inquiries.

• Maintain organized and up-to-date documentation for audits and internal reviews.

• Utilize accounting software, such as QuickBooks Online, to streamline operations and reporting.

• Perform data analysis using Microsoft Excel to create pivot tables and execute formulas.

• Ensure adherence to company policies and regulatory requirements in all accounting practices.

Requirements:

• Bachelor's degree in Accounting, Finance, or a related field.

• Minimum of 2 years of recent experience in mid- to high-level accounting roles.

• Proficiency in Microsoft Excel, including the use of formulas, functions, and pivot tables.

• High attention to detail and accuracy in financial tasks.

• Strong communication skills to effectively collaborate with colleagues and stakeholders.

• Experience with QuickBooks Online is preferred but not required.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Solid understanding of accounting principles and practices.

Free parking provided!