Operations Admin Assistant
Job Description
We are seeking a highly organized and proactive Operations Admin Assistant to join our team in Los Angeles. This is not just a desk job; it is a dynamic role that requires a blend of administrative excellence and physical presence on our hospital campus. You will serve as a central hub for our operations, ensuring that orders, schedules, and communications flow seamlessly.
Location: 4733 W. Sunset Blvd., Suite 330, Los Angeles, CA 90027 (100% Onsite)
Pay Rate: $25.00/hour
Type: Contract (7 Months with potential for extension/permanent hire)
Schedule: Monday – Friday | 8:00 AM – 5:00 PM PST
The "Top Three" – Key Responsibilities
- Workflow & Order Management: Managing the full lifecycle of orders and invoices to ensure accuracy and timely processing.
- Logistics Coordination: Overseeing complex schedules and managing high-volume email correspondence with precision.
- Campus Engagement: Acting as a mobile coordinator. Walking around the hospital campus is a daily requirement of this role to facilitate logistics and department coordination.
What You Will Do
- Manage and track departmental orders and invoices.
- Coordinate complex calendars and meeting schedules.
- Monitor and triage high-volume email inboxes.
- Draft professional communications and presentation materials.
- Navigate the hospital campus to coordinate between various departments and teams.
Candidate Requirements
- Experience: 2–3 years of experience in an administrative, operations, or logistics-focused role.
- Technical Proficiency: * Required: Advanced knowledge of Office 365 (Outlook, Excel, PowerPoint), Windows PC environments, and a typing speed of at least 35 WPM.
- Preferred: Familiarity with the Zoom platform.
- Soft Skills:
- Masterful organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Exceptional ability to prioritize tasks in a fast-paced environment.
- Physical Requirement: Must be comfortable and able to walk across a large hospital campus frequently throughout the workday.
Why Join Us?
This 7-month contract offers a stable, full-time schedule in a major healthcare environment. While starting as a contract, this position offers the potential for extensions and allows candidates to apply for permanent roles within the organization while on assignment.
