Administrative Assistant

Administrative Assistant

Overview:

Join our client, a pioneering nonprofit pediatric practice dedicated to transforming healthcare delivery for children of all income levels. We are seeking a highly organized and proactive Administrative Assistant to support the Founder in managing day-to-day operations and strategic initiatives. This integral role offers a unique opportunity to contribute to a movement aimed at promoting health equity, providing comprehensive and accessible pediatric care through innovative services and community engagement.

Compensation:

$70,000 - $85,000

Responsibilities:

• Prepare the Founder for meetings by gathering relevant documents and background information on participants.
• Prioritize and redirect urgent matters to appropriate staff or address them directly.
• Keep the Founder informed of time-sensitive issues and ensure follow-up actions are completed.
• Maintain the Founder’s calendar, scheduling appointments, meetings, and events across internal and external stakeholders.
• Attend select meetings to take detailed notes and draft summaries or minutes.
• Develop various reports, presentations, and documents using PowerPoint, Canva, and other tools.
• Coordinate and support Board meetings, including scheduling, note-taking, and communication with members.
• Assist with donor relations by supporting outreach, background research, and scheduling of meetings.
• Manage logistics for all organizational events, including volunteer participation and in-kind donation drives.
• Support nonprofit partnerships through donation coordination and ongoing correspondence.
• Oversee provider credentialing and document management to ensure compliance.
• Facilitate general office duties such as managing supplies, scheduling staff appreciation activities, and assisting with patient events.
• Provide support for special projects and tasks as assigned, working collaboratively within a dynamic environment.

Requirements:

• Bachelor's degree or equivalent experience in a related field.
• 2-5 years of administrative or executive support experience, preferably with a focus on healthcare or nonprofit sectors.
• Proven ability to organize multiple priorities, meet deadlines, and deliver high-quality work.
• Excellent interpersonal and communication skills, both spoken and written, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Google G-Suite, and familiarity with Salesforce (training provided).
• Experience with social media platforms is a plus.
• Ability to operate with discretion, handle confidential information, and exercise sound judgment.
• A proactive, energetic attitude combined with a dedication to supporting organizational mission and growth.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.