Commercial Finance Legal Assistant

Job Title: Commercial Finance Legal Assistant

Location: Chicago, IL

Industry: Legal Services

Compensation: $85,000 – $95,000 annually

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM. Hybrid schedule with one day onsite per week.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established law firm in Chicago to hire a Commercial Finance Legal Assistant. This firm offers a collaborative environment, strong benefits, and a modern office space located near Millennium Park.

Job Description:

The Commercial Finance Legal Assistant will support a busy team of attorneys and associates within a commercial lending practice. This position will play an important role in coordinating transactional documentation, assisting with deal closings, managing attorney schedules, and ensuring all administrative and operational tasks are handled efficiently. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced legal environment.

Key Responsibilities:

• Assist attorneys with commercial finance transactions by preparing, editing, and organizing deal documents

• Compile signature packets, manage closing documentation, and assist with preparation of final closing sets

• Track deal progress and follow up on outstanding items to ensure deadlines are met

• Coordinate new matter intake procedures, including initiating conflict checks and preparing engagement documentation

• Communicate with clients, attorneys, and other parties involved in transactions

• Maintain and organize documents using the firm’s document management system

• Manage attorney calendars, coordinate meetings, and arrange conference logistics and travel when needed

• Enter and review attorney time entries, assist with billing documentation, and help prepare client invoices

• Process expense reports and maintain related administrative records

• Provide additional administrative coverage for other attorneys when needed

Qualifications:

• Associate’s or Bachelor’s degree preferred

• Minimum of 3 years of experience supporting attorneys in a Commercial Finance legal practice

• Experience assisting with transactional documentation and deal coordination

• Familiarity with legal billing processes, document management systems, and administrative legal support tasks

• Strong proficiency in Microsoft Word and working knowledge of Microsoft Excel

• Strong organizational, communication, and multitasking skills

• Comfortable learning and navigating new legal technology platforms

Additional Details:

• Direct hire opportunity

• Hybrid schedule with one day per week in the office

Perks:

• Hybrid work schedule

• Office located near convenient public transportation access

• Monthly public transportation reimbursement

• Opportunity to join a respected and growing legal practice

• Collaborative and professional work environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.