Operations Administrator

Duration: 12-month contract

Operations Support Qualifications:

• Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, or
• Two (2) years of accounting, project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment
• Experience working in engineering consulting or construction industry a plus.

Operations Support Abilities and Skills:

• Proficiency in MS Office and Google Workspace
• Effective communication, interpersonal, and problem-solving skills
• Strong organizational, financial, and administrative skills
• Highly motivated and proactive, focused on achieving results
• Must be dependable and able to multi-task with a strong attention to detail
• Ability to work well independently and as a team
• Experience with SAP, BillQuick, Workday, Salesforce, Concur, Ariba, and/or DataServ a plus

Operations Support Description:

• Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs
• Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
• Work with finance managers and project managers to update Salesforce revenue forecasts
• Support finance manager with project expense accruals to maintain appropriate project profitability; monitor project financial health and office portfolio performance
• Run and distribute standard project/financial reports for staff as needed; support visibility into project status and performance
• Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers; process transfers/corrections of billable employee hours as needed
• Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff
• Assist in post-project financial performance evaluation process for major projects (central repository, basic graphs/dashboards, periodic review) to inform future proposals and opportunity evaluation
• Prepare and coordinate third-party vendor requisitions and purchase orders
• Administer subcontracts and vendor relationships; manage and track third-party vendor accounts
• Produce and manage third-party progress billings and subcontractor invoicing
• Manage UPS invoicing for the Mission Critical Team and NYC office
• Order and track field tools / equipment