Legal Administrative Assistant

JOB DESCRIPTION

Legal Administrative Assistant

Full-Time | In-Person | Monday – Friday, 8:00 AM – 5:00 PM

We are seeking a polished, organized, and proactive Legal Administrative Assistant to join our law firm. This full-time, in-person role is the backbone of our front office and provides essential support to our staff, legal paraprofessionals and attorneys. The ideal candidate thrives in a fast-paced legal environment, presents a professional and welcoming presence to clients, and brings strong computer proficiency — including experience with legal practice management software.

•       Answer and route incoming calls in a courteous and professional manner

•       Greet clients, visitors, and vendors warmly upon arrival; ensure a positive first impression

•       Manage the reception area to maintain a professional and organized appearance

•       Respond to routine client inquiries and direct complex matters to the appropriate attorney or legal paraprofessional

•       Provide administrative support including scheduling, correspondence, and document preparation

•       Assist with drafting, formatting, proofreading, and filing legal documents

•       Maintain and organize physical and electronic case files

•       Coordinate court deadlines, appointments, and attorney calendars

•       Handle incoming and outgoing mail, faxes, and electronic communications

•       Utilize legal practice management software for matter management, billing, and document tracking

•       Perform data entry, maintain client records, and generate reports as needed

•       Operate standard office equipment and Microsoft Office Suite (Word, Outlook, Excel) proficiently

•       Support general office operations and assist with administrative projects as assigned

•       High school diploma or equivalent; associate's or bachelor's degree preferred

•       Minimum 2 years of administrative, receptionist, or office support experience

•       Strong proficiency with Windows-based computers and Microsoft Office Suite

•       Excellent verbal communication skills and a pleasant, professional phone demeanor

•       Demonstrated ability to multitask, prioritize, and remain composed under pressure

•       High attention to detail and strong organizational skills

•       Professional appearance and client-facing interpersonal skills

•       Previous experience in a law firm or legal services environment strongly preferred

•       Familiarity with PracticePanther or comparable legal practice management software

•       Paralegal certificate or background — candidates with paralegal training who prefer an administrative role are strongly encouraged to apply

•       Knowledge of legal terminology, court procedures, and document filing protocols

We offer a competitive compensation package and a supportive team environment. Benefits include:

•       Medical insurance

•       Paid Time Off (PTO)

•       Paid holidays

•       Stable, full-time schedule: Monday through Friday, 8:00 AM – 5:00 PM

•       Compensation range of $25-$30/hr.+ DOE.

Please submit your resume and a brief cover letter to describing your relevant experience. We look forward to hearing from qualified candidates who are ready to contribute to a professional and dynamic legal team.