North Bridge Staffing Group Remote Jobs in Usa

Location: Chicago, IL (Onsite – Downtown)

Duration: February–End of May (contract)

Schedule: Monday–Friday, 8:00am-5:00pm

Start: ASAP

A global, high-performing financial services firm is seeking a Events Coordinator to support a busy Q1 calendar of executive and leadership events. This temporary role will sit onsite and partner closely with senior leaders and internal events teams during a period of increased onsite programming.

This is a great opportunity for someone who thrives in a fast-paced environment, enjoys being hands-on, and takes pride in keeping complex logistics running smoothly.

What You’ll Be Supporting

Q1 will include a high volume of executive and leadership initiatives, such as:

• Large-scale leadership offsites
• Company-wide town halls
• International Women’s Day programming
• Executive meetings and onsite events

Role Overview

This role provides administrative and logistical support to the Leadership Office and Events team. The focus is on coordination, organization, tracking, and execution. You’ll work closely with executives, event managers, and business operations partners to ensure events are executed seamlessly and professionally.

Key Responsibilities

• Provide administrative and logistical support for executive and leadership events
• Coordinate room bookings, meeting setups, and onsite event logistics
• Manage RSVPs, attendance tracking, and reporting using event tools and spreadsheets
• Track budgets, invoices, and expenses
• Maintain and update event calendars and systems
• Support town halls, leadership meetings, and executive offsites
• Assist with transportation and travel logistics as needed
• Partner with internal stakeholders to ensure event readiness and a high-quality experience

What We’re Looking For

• 3+ years of experience in events coordination, office administration, or executive support
• Experience supporting senior leaders or executive teams strongly preferred
• Highly organized with strong attention to detail
• Comfortable in a fast-moving, high-expectations environment
• Familiarity with event or project tools (e.g., Cvent, Jira) is a plus
• Bachelor’s degree required

Compensation

• Competitive hourly pay $36-$43/hour, depending on experience
• Short-term opportunity with exposure to a high-performing leadership environment

The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements. This role serves as the central point of coordination—connecting internal team members while balancing the expectations and needs of both clients and candidates.

The PC is closely involved in every phase of assignments and projects. Based on defined goals and timelines, the PC prioritizes tasks, adapts to changing needs, and ensures seamless execution of processes and communications.

Often serving as the first point of contact for clients and candidates, the PC represents the Consultant(s) and the firm with professionalism and discretion. In a fast-paced environment, the PC must be highly adaptable, proactive, and capable of real-time problem-solving.

Responsibilities for the Role Include, but Are Not Limited To:

Project Management

• Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track

• Proactively coordinate team efforts to move projects forward efficiently

• Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed

• Schedule all business-related meetings, calls, and interviews

Project Communication & Documentation

• Manage and, when appropriate, own communications with clients and candidates

• Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations

Relationship Building & Management

• Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service

• Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners)

• Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services

• Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience

Managing Information, Data & Financials

• Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking

• Maintain accurate and confidential records within proprietary databases, including data entry and updates

• Collaborate with shared services teams on data management and financial processes as needed

Business Development

• Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking

• Actively assist in identifying opportunities and executing business development strategies

Candidate Profile

The ideal Project Coordinator is a proactive problem solver with strong judgment, attention to detail, and interpersonal skills. This individual can manage competing priorities, multitask effectively, and make sound decisions in a dynamic environment with multiple internal and external stakeholders.

Key Competencies and Experience Required:

• Project Management & Attention to Detail

Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately

• Problem Solving & Business Acumen

Ability to synthesize information quickly, anticipate challenges, and develop effective solutions

• Relationship Building

Strong interpersonal skills with the ability to build rapport and engage individuals at all levels

• Communication & Service Orientation

Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences

• A university degree from a respected institution is preferred. Strong proficiency in Microsoft Office, Excel, and PowerPoint is required.

Job Summary

The Legal Executive Assistant (LEA) serves as a key partner to attorneys, providing high-level administrative and operational support while managing day-to-day responsibilities. This role involves acting as an attorney’s right hand—screening, organizing, and prioritizing requests from both internal and external clients to ensure work flows efficiently and deadlines are met.

This position is ideal for a motivated self-starter with strong energy and independence who enjoys problem-solving, managing competing priorities, and contributing meaningfully to the success of a legal practice.

Essential Capabilities

• Demonstrates alignment with trusted advisor and proactive assistance principles.

• Maintains a polished, professional demeanor and exercises strict confidentiality in all interactions. Communicates effectively with individuals at all levels of the organization.

• Exhibits exceptional written and verbal communication skills with strong attention to detail and adherence to business writing standards.

• Maintains a consistently positive and professional attitude while collaborating across departments to solve business challenges. Demonstrates curiosity and a drive for continuous improvement.

• Remains open to feedback and flexible in adjusting performance or approach as needed.

Responsibilities

Client Service – Relationship Management

• Maintains open and consistent communication with teammates to ensure seamless support for assigned attorneys, including cross-training colleagues to maintain continuity of service during absences.

• Delivers high-quality service to internal and external clients with a proactive, solutions-oriented mindset when handling communications and requests on behalf of attorneys.

• Acts as a gatekeeper by prioritizing competing demands and managing matters independently, confidentially, and efficiently through completion. Recommends process improvements to enhance workflow.

• Follows attorney-specific scheduling preferences to maximize efficiency, consolidating meetings, preparing materials, and confirming logistics in advance.

• Develops a deep understanding of assigned attorneys’ work styles and preferences, anticipating needs and moving tasks forward with minimal supervision.

• Builds strong familiarity with attorneys’ practices and clients, maintaining accurate client contacts and detailed matter information in firm systems.

• Keeps attorneys informed of upcoming commitments and priorities, following up as needed and maintaining awareness of recurring obligations such as boards or committees.

Billing Management

• Reconciles and processes expenses on a daily basis.

• Reviews calendars, inboxes, and expense platforms to properly classify business and personal expenses, allocating charges accurately and resolving outstanding items within required timeframes.

• Actively manages attorney timekeeping by drafting, reviewing, and editing diary entries based on knowledge of attorney activity and communications. Ensures compliance with billing best practices and deadlines.

• Collaborates closely with billing coordinators to review proformas, track edits, and finalize invoices for timely client delivery.

• Supports attorneys in meeting billing targets and year-end requirements.

Project Management

• Drafts, edits, and proofreads correspondence, presentations, and other documents, demonstrating strong technical and document production skills.

• Coordinates internal and external meetings with minimal direction, arranging logistics such as conference rooms, visitor access, video conferencing, and dial-in details.

• Manages attorney travel using online tools and agent assistance, monitoring itineraries to ensure smooth arrivals and departures. Maintains updated travel preferences and prepares contingency plans when needed.

• Encourages delegation of non-billable administrative tasks to allow attorneys to focus on legal work, including document handling, filings, notary services, and shipment coordination.

• Demonstrates advanced proficiency in Microsoft Outlook, managing complex scheduling across multiple calendars, attorneys, clients, offices, and time zones.

• Oversees attorney inboxes by organizing, responding, and filing communications according to established preferences and document management systems.

Training and Professional Development

• Actively participates in team meetings, training sessions, and knowledge-sharing initiatives.

• Maintains strong proficiency in core applications and systems, following best practices and operational standards.

Qualifications

• Bachelor’s degree or equivalent experience.

• Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; experience with legal and billing software preferred.

• Strong organizational and multitasking skills with the ability to prioritize effectively in fast-paced, high-pressure environments.

• Excellent interpersonal skills and the ability to build strong relationships with attorneys, executives, staff, and clients.

• Prior experience supporting boards or senior committees is a plus.

• Demonstrates sound judgment, proactive problem-solving abilities, and strong decision-making skills.

Compensation and Total Rewards

This role is eligible for a discretionary performance-based bonus. Compensation is determined based on qualifications, experience, geographic location, market data, and internal equity.

Account Manager – Marketing

Location: New York, NY

Schedule: On-site

Department: Marketing

We are seeking a driven, strategic, and detail-oriented Account Manager to join our Marketing team. This is an exciting opportunity for someone who thrives in fast-paced environments and wants to play a central role in delivering high-impact, integrated marketing initiatives. As an Account Executive, you will serve as a key liaison across teams—managing campaigns, aligning stakeholders, and helping execute programs spanning social media, web, and video content.

You will collaborate with internal partners, agency teams, and external vendors to ensure all deliverables meet brand standards, are completed on time, and support broader business objectives.

What You’ll Do

• Serve as the primary point of contact for internal stakeholders, agency partners, and external creative collaborators.
• Manage timelines, approvals, expectations, and deliverables across multiple teams and vendors.
• Oversee the end-to-end execution of social media campaigns and video content, ensuring projects remain on-brand and on schedule.
• Update and manage website content through WordPress, including layout adjustments and content publishing.
• Identify potential roadblocks early and proactively problem-solve to keep projects moving efficiently.
• Maintain organized systems to track assets, feedback, project status, and final deliverables.

What We’re Looking For

• 3–5 years of experience supporting or managing accounts, ideally with Fortune 500 brands or within highly regulated industries (financial services, healthcare, pharma, nonprofit, etc.).
• Strong understanding of social media, digital marketing, and video production workflows.
• Experience with WordPress or comparable CMS platforms.
• Excellent verbal and written communication skills with the ability to manage cross-functional stakeholders.
• Highly organized, detail-oriented, and comfortable managing multiple projects simultaneously.
• Familiarity with project management tools (Airtable preferred).
• Understanding of compliance processes or legal review workflows is a plus.

Why This Role

• Work closely with high-performing marketing, creative, and operational teams.
• Gain hands-on experience managing end-to-end marketing initiatives for high-profile brands.
• Build cross-functional relationships and strengthen your strategic and operational marketing skills.
• Contribute to impactful work across digital, social, and multimedia channels.

Now Hiring: Internal Recruiting Coordinator

Chicago, IL | Hybrid

We are looking for an Internal Recruiting Coordinator to join our Chicago-based team. This full-time, hybrid role is ideal for someone early in their career who is interested in recruiting, talent acquisition, HR, or staffing and wants hands-on experience in a fast-paced, people-driven environment.

Role Details:

• Location: Chicago Loop
• Schedule: Hybrid (Tuesday/Wednesday onsite; Monday/Thursday/Friday remote)
• Employment Type: Full-time

What You’ll Be Responsible For:

• Reaching out to and engaging candidates through calls, messaging, and networking
• Conducting initial phone screens and assessing candidate alignment
• Supporting recruiters with sourcing, interview coordination, and hiring logistics
• Posting and managing job ads across multiple platforms
• Reviewing and preparing resumes for client submission
• Tracking candidate activity and maintaining accurate records in the ATS

What We’re Looking For:

• Bachelor’s degree required
• Strong communication, organization, and time-management skills
• Interest in recruiting, staffing, HR, or sales
• Ability to thrive in a fast-paced, deadline-driven environment
• Self-motivated, goal-oriented, and collaborative mindset
• Prior recruiting or coordination experience is a plus, but not required

Why Join North Bridge Staffing Group:

• Structured training and ongoing mentorship
• Clear path for growth within the organization
• Competitive compensation with commission potential
• Collaborative, team-oriented culture
• Opportunity to build a long-term career at a respected Chicago staffing firm

Interested candidates are encouraged to apply or reach out directly to learn more.