Matter Real Estate Remote Entry Level Jobs Full Time Jobs in Usa

InterDent Service Corporation provides comprehensive dental support and administrative services to over 165 dental practices, employing more than 400 dentists across eight states. These practices, including the Gentle Dental® and Blue Oak Dental® brands, offer high-quality, patient-centered dental care. Additionally, InterDent operates Capitol Dental Care (CDC), a capitated, value-based care program in Oregon. CDC partners with coordinated care organizations to deliver dental services under the Oregon Health Plan, focusing on preventive care and improving both oral and systemic health for children and low-income patients since 1994.

Our large network of affiliated dental offices delivers strong, patient-centered care to communities across eight states — and we’re just getting started. To support our continued expansion and portfolio optimization, we are seeking a strategic, growth-oriented Vice President of Real Estate to lead and elevate our real estate function.

This is a high-impact executive role responsible for shaping and executing the company’s real estate vision while driving disciplined growth, operational excellence, and long-term portfolio value.

Position Overview

The Vice President of Real Estate will lead all aspects of the company’s real estate strategy and operations, including market planning, site selection, acquisitions, leasing, renewals, dispositions, and facilities partnership. This leader will play a critical role in fueling expansion, strengthening landlord partnerships, optimizing portfolio performance, and ensuring every location supports clinical excellence and patient accessibility.

The ideal candidate brings deep experience in multi-site, multi-state healthcare or dental environments, along with a proven ability to scale operations, manage complex transactions, and lead high-performing teams.

Key Responsibilities

Strategic Leadership & Growth

• Develop and execute a forward-looking real estate strategy aligned with enterprise growth objectives.
• Partner with executive leadership to identify market expansion opportunities and long-term portfolio initiatives.
• Provide visionary leadership that connects real estate decisions to operational, financial, and patient care goals.

Market Development, Site Selection & Acquisitions

• Identify and evaluate new market entry opportunities and present data-driven recommendations to executive and regional leaders.
• Lead site selection efforts to ensure optimal visibility, accessibility, and long-term viability of new dental office locations.
• Oversee comprehensive due diligence, including demographic analysis, financial modeling, regulatory review, and risk assessment.
• Negotiate complex lease agreements, including tenant improvements, CAM structures, renewals, and other contractual terms to maximize value and flexibility.

Portfolio Management & Optimization

• Oversee the full real estate portfolio, ensuring lease compliance, strategic renewals, space optimization, and property performance.
• Develop strategies to enhance asset value and operational efficiency across the portfolio.
• Cultivate and manage strong relationships with landlords, brokers, property managers, and key stakeholders.
• Ensure timely resolution of property-related matters and consistent adherence to contractual obligations.

Financial Stewardship & Oversight

• Lead budgeting, forecasting, and financial performance reporting for the real estate function.
• Monitor portfolio-level performance metrics and identify opportunities to improve ROI.
• Drive cost discipline while supporting scalable, growth-oriented investments.

Compliance & Risk Management

• Ensure compliance with all local, state, and federal regulations governing real estate activities.
• Implement proactive risk management strategies across acquisitions, leases, and operations.
• Oversee environmental, health, and safety standards in partnership with Facilities.

Team Leadership & Cross-Functional Collaboration

• Build, mentor, and inspire a high-performing real estate team.
• Establish clear goals, accountability standards, and performance metrics.
• Foster a culture of continuous improvement, innovation, and collaboration.
• Partner closely with Finance, Operations, Legal, and Facilities to ensure seamless execution from strategy through occupancy.

Qualifications

• Bachelor’s degree in Real Estate, Business, Finance, or related field; Master’s degree preferred.
• 10+ years of progressive real estate leadership experience, including at least 5 years in a senior role within a multi-site, multi-state organization.
• Demonstrated success managing large healthcare or dental real estate portfolios.
• Strong financial acumen, including budgeting, forecasting, portfolio reporting, and investment analysis.
• Exceptional negotiation and stakeholder management skills.
• Deep knowledge of commercial real estate law, market dynamics, and industry best practices.
• Experience partnering with and leading Facilities functions.
• Ability to think strategically while executing effectively in a fast-paced, growth-focused environment.
• Healthcare or dental industry experience strongly preferred.

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• Duties are listed based on the estimated % of time. Other responsibilities may be assigned.
  
• Performs detailed verification and validation of payroll and billing data, identifying discrepancies, investigating root causes, and ensuring accurate processing.
  
• Provides timely, professional, and analytically sound responses to client inquiries, using critical thinking and subject?matter expertise to resolve issues related to payroll, billing, and funding processes.
  
• New customer set up and data entry.
  
• Maintains multiple interconnected customer databases with a high degree of accuracy, ensuring data integrity across payroll, billing, and funding systems.
  
• Updates customer folders with changes to reflect current week's payroll and billing instructions.
  
• Processes credits/rebills.
  
• Advises clients on optimizing their payroll and billing reporting workflows, applying problem?solving skills to identify inefficiencies and implement more effective processes.
  
• Delivers ongoing training and technical support to clients, explaining system functions, troubleshooting software issues, and guiding users through complex payroll and billing scenarios.
  
• Timely transmission of accounting and payments reports such as wires, ACH, and A/R credits/debits.
  
• Proactively identifies potential risks, recurring issues, and process breakdowns; analyzes root causes and escalates concerns with recommended solutions.
  

• 
  
• Act with uncompromising integrity.
  
• Provide outstanding service and build trusted relationships.
  
• Drive innovation in our products and services and continually improve our processes.
  
• Work in partnership and support each other.
  
• Be personally accountable and deliver on commitments.
  
• Treat each other with respect and dignity.
  

• 
  
• Consideration may be given to a candidate with a degree in lieu of experience.
  

• 
  
• Education Level Academic Concentration/Major
  
  Req/Preferred
  
• Bachelor's Degree, Accounting or related field, Preferred
  

• 
  
• Excellent organizational and time management skills.
  
• Excellent written and verbal communication skills in an environment with a high volume of calls and emails
  
• Ability to use multiple types of software including MS Office and proficiency in basic office equipment.
  
• Strong understanding of accounting principles and the ability to interpret payroll, tax, A/P, A/R, and cash posting data to resolve discrepancies.
  
• Ability to understand relationships of data in multiple databases and good with numbers, particularly reconciling differences.
  
• Must demonstrate meticulous attention to detail, accuracy under pressure, and the ability to manage high volume workloads without compromising quality.
  
• Exceptional critical Thinking and problem-solving skills, with the ability to evaluate issues, determine root causes, and implement effective solutions independently.
  
• Strong technical aptitude and ability to quickly learn and navigate multiple payroll, billing, and funding platforms, as well as Excel and other MS Office tools.
  

Must Have

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• 1099-S,Account Audits,Accounting,Accounting Journal Entries,Account Management,Account Reconciliations,Accounts Payable (AP),Accounts Payable Operations,Accounts Payable Process,Accounts Receivable (AR),Accounts Receivable Processing,Accruals,Ad Hoc Reporting,Aging Reports,Asana (Software),Audit Preparations,Audit Reporting,Audit Support,Automatic Clearing House (ACH) Processing,Balance Sheet Account Reconciliations,Balance Sheets,Bank Deposits,Bank Reconciliations,Bill Drafting,Billing,Billing Dispute Resolution,Billing Process,Billing Systems,Business-to-Business (B2B),Business-To-Business (B2B) eCommerce,Cash Allocation,Cash Application,Cash Flow Forecasting,Cash Management,Cash Operations,Cash Reconciliations,Chargeback,Check Processing,Claims Processing,Commission Accounting,Commission Analysis,Commission Reporting,Communication,Conflict Resolution,Credit,Credit Analysis,Credit Card Operations,Credit Card Processing,Credit Card Reconciliations,Customer Billing,Customer Reconciliation,Data Reconciliation,Debt,Dispute Management,Distribution Logistics Management,E-Commerce,Ensure Compliance,Enterprise Resource Planning (ERP),Financial Accounting,Financial Close,Financial Closings,Financial Processing,Full Cycle Accounts Payable,General Ledger Coding,Generally Accepted Accounting Principles (GAAP),Google Workspace,Insurance Claim Handling,Intercompany Accounting,Internal Auditing,International Procurement,Interpersonal Communication,Intuit QuickBooks,Inventory Management,Inventory Planning,Invoice Processing,Invoices,Loan Amortization,Mathematical Calculations,Microsoft Office,Mining,Monthly Close Process,Negotiation,Networks,Odoo,Office Equipment,Operations Support,Oracle Netsuite,Oral Communications,Order Processing,Payment Handling,PayPal,People Management,Pivot Tables,Procurement,Project Proposal Writing,Purchase Orders,Real Estate,Reconciliations,Reporting Management,Report Preparation,Reports Analysis,Revenue Recovery,Sales,Sales Compensation,Sales Order Processing,Sales Orders,Sales Process,Sales Reporting,SAP Data Entry,SAP NetWeaver,Self-Starter,Shipping,Shopify,Slack Software,Spanish Language,Standard Operating Procedure (SOP),Teamwork,Trial Balances,Variance Reporting,Vendor Billing,Vendor Evaluations,Vendor Reconciliation,VLOOKUP Function,Warehouse Inventory Management,Write Offs,Writing
  
• Ability to navigate multiple databases and systems simultaneously
  
• Demonstrated ability to maintain accuracy under tight deadlines
  
• Proficiency with payroll and billing systems
  
• Strong critical?thinking skills to diagnose and resolve complex client issues
  
• Strong data integrity skills, including verifying, validating, and documenting client updates
  
• Strong Microsoft Excel skills (sorting, filtering, formulas, data validation)
  

Nice To Have

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• Ability to troubleshoot common system issues and guide clients through platform workflows
  
• Understanding of accounting principles relevant to payroll, A/P, A/R, and cash posting
  
• Working knowledge of payroll processes, earnings, deductions, and employer taxes
  

Please connect with me on LinkedIn as well @Briana Kitchell

Job Title: Commercial Real Estate Legal Assistant

Location: Chicago, IL 60606

Salary/Payrate: $75,000-$95,000

Work Environment: Hybrid (2 days WFH rotating schedule)

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Overview

Seeking an experienced Real Estate Legal Assistant to support real estate attorneys in the Real Estate practice group and the firm's Managing Partner. This role offers a unique opportunity to work closely with firm leadership while supporting both a sophisticated commercial real estate practice and firm management.

The position is ideal for a detail-oriented, proactive professional with strong organizational skills and prior experience in real estate law who thrives in a fast-paced collaborative environment. The role requires the ability to manage multiple tasks simultaneously, communicate effectively with clients and third parties, and maintain a high standard of accuracy and professionalism.

Responsibilities

• Provide comprehensive administrative and legal support to several attorneys within the Real Estate practice group and the firm's Managing Partner
• Manage calendars, meetings, travel arrangements, and client communications
• Support the Managing Partner with scheduling, correspondence, and day-to-day administrative needs, including coordination of firm management and leadership activities
• Prepare, revise, and format transactional documents, correspondence, and closing materials
• Assist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing binders
• Assemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreements
• Coordinate due diligence materials, maintain due diligence date trackers and maintain closing checklists
• Coordinate execution of documents, including circulating signature pages and managing notarization requirements
• Manage electronic and filing systems, ensuring all transaction documents are properly saved, organized and accessible
• Perform time entry, expense reporting, billing coordination, and matter intake and management
• Communicate professionally with colleagues, clients, opposing counsel, lenders, and title companies
• Maintain confidentiality of internal firm information and client information and exercise sound and professional judgment in handling sensitive matters
• Collaborate with attorneys to develop, implement, and refine processes and workflows to ensure efficient transaction management and the highest level of client service

Qualifications

• 5+ years of legal assistant or administrative experience in a real estate or transactional practice
• Prior law firm experience strongly preferred
• Familiarity with commercial real estate documents and closing processes
• Experience with document management and timekeeping systems, and strong proficiency in the Microsoft Office Suite, including Word, Outlook, Excel, OneDrive and PowerPoint
• Experience with DocuSign
• Excellent organizational and multitasking abilities with strong attention to detail
• Strong written and verbal communication skills
• Professional demeanor with the ability and comfort to interact effectively with attorneys, clients, and third parties
• High level of discretion, reliability, and sound judgment

Preferred Qualifications

• Experience supporting multiple attorneys or firm leadership in a mid-size or large law firm
• Exposure to lender-side or commercial real estate transactions
• Real estate closing coordination experience

Physical requirements

• Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
• Able to sit and/or stand for prolonged periods of time
• Able to view and read computer screens and printed documents, often for prolonged periods of time

The Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.

We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.

The Position

We are seeking an Entry-Level Paralegal to join our rapidly growing team. We're looking for bright, enthusiastic individuals, who will bring a strong work ethic and eagerness to grow alongside the firm. The firm is actively searching for applicants who are confident that they are capable of great things and is comfortable training intelligent individuals with limited prior experience.

Responsibilities

• Draft documents such as motions, pleadings, correspondence, and other legal documents.
• E-filing with various court systems.
• Document recording.
• Maintain client and case files.
• Correspond with and update clients.
• Maintain filing/document system.
• Organize and maintain the group's calendars, provide & adhere to legal deadlines.
• Organize and archive the documents related to completed and ongoing litigations.
• Prepare reports for attorney(s).

Requirements

• Superior organizational skills, research, and writing skills.
• Detail oriented.
• Independent worker; Deadline driven.
• Able to manage a heavy workload.
• Confident and comfortable on the phone.
• Works well under pressure
• Excellent time management skills.
• Bachelor's degree required
• Internship experience a huge plus!

Compensation/Benefits

This is an entry level position. Compensation is $18/hour. We also offer a full benefits package, including medical/dental/vision, Flex Spending Account, fitness reimbursement and 401k with match.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations.

Location

This position is located in our Stamford, CT office.

Position Overview

The Real Estate Legal Assistant will provide comprehensive support to the residential real estate team, including handling post-closing responsibilities, while also providing entry level assistance with commercial real estate matters. The ideal candidate is highly organized, detail-focused, and proficient in Microsoft Word, particularly with document formatting and revisions.

Key Responsibilities

• Provide backup support to the residential real estate team
• Coordinate and manage post-closing responsibilities, including document review, recording, and follow-up
• Assist with preparation, revision, and formatting of commercial real estate documents
• Perform document comparisons, track changes, and manage version control in Microsoft Word
• Communicate with clients, title companies, lenders, and third parties
• Manage full title workflow from ordering commitment through policy issuance
• Maintain organized electronic and physical files
• Calendar deadlines and ensure timely follow-up on transactions
• Support attorneys with administrative and transactional tasks as needed

Qualifications

• Prior experience as a legal assistant, preferably in real estate law
• Strong knowledge of residential real estate transactions and post-closing procedures
• Advanced proficiency in Microsoft Word (formatting, track changes, document comparison)
• Exceptional attention to detail and organizational skills
• Ability to manage multiple deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Team-oriented mindset with a proactive approach

Senior Legal Administrative Assistant – Real Estate Transactions

Location: Baltimore, MD

Employment Type: Full-Time

Reports To: Partner, Real Estate Transactions Practice Group

Position Overview

The Senior Legal Administrative Assistant will provide high-level administrative and organizational support to one of the firm's primary partners within the Real Estate Transactions practice. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, highly organized, and experienced in legal administrative work, particularly within real estate or transactional law.

Responsibilities:

Administrative & Partner Support

• Provide direct administrative support to a senior partner, serving as the primary point of contact for scheduling, document preparation, and daily workflow.
• Manage a complex calendar, including scheduling meetings, conference calls, closings, and internal/external appointments.
• Coordinate travel arrangements, meeting logistics, and related partner support tasks.

Document Management

• Prepare, edit, proofread, and format legal documents, including purchase and sale agreements, closing binders, leases, amendments, LLC and corporate formation documents, and correspondence.
• Organize, maintain, and update electronic and physical client files in accordance with firm policies.
• Assist with the preparation and distribution of closing documents, signature pages, and transaction checklists.
• Manage version control and ensure timely execution of documents.

Coordination & Communication

• Serve as liaison between the partner, clients, internal staff, and external parties (lenders, brokers, opposing counsel, title companies, etc.).
• Schedule and facilitate meetings, preparing agendas, supporting materials, and follow-up communications as needed.
• Track key deadlines, filing dates, and deliverables throughout the lifecycle of a transaction.

Operational & Legal Support

• Assist with opening new matters and maintaining accurate client and billing information.
• Track billable hours for the partner and assist with time entry as needed.
• Support transactional closings by coordinating signatures, assembling closing sets, and ensuring all required documents are executed and delivered.
• Perform general office tasks, such as scanning, copying, data entry, and maintaining organized workspaces.

Qualifications

• 5+ years of legal administrative or legal assistant experience, preferably in real estate, corporate, or transactional law.
• Strong understanding of legal terminology and transactional workflows.
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and experience with document management systems.
• Excellent organizational, time management, and multitasking skills.
• Outstanding proofreading, grammar, and writing abilities.
• Ability to handle confidential information with discretion.
• Professional demeanor and strong interpersonal communication skills.
• Ability to work independently while supporting high-level attorneys with shifting priorities.

Preferred Qualifications

• Experience with real estate closing procedures, title documentation, and escrow coordination.
• Familiarity with legal billing systems (e.g., Elite, Aderant, Clio, etc.).
• Notary Public certification (or willingness to obtain).

Compensation & Benefits

• Competitive salary commensurate with experience
• Comprehensive benefits package (health, dental, vision, 401k, etc.)
• Paid time off, holidays, and professional development opportunities

Please connect with me on LinkedIn as well @Amanda Vernon

Job Title: Legal Assistant

Location: Orlando, Florida 32801

Salary/Payrate: $70K-$80K and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

An established Orlando law firm is seeking an experienced Legal Assistant / Legal Secretary to support the Managing Partner of its Eminent Domain Litigation Group. This is a high-level, litigation-focused role requiring strong organizational skills, discretion, and the ability to manage complex cases in a fast-paced environment. The ideal candidate will have a minimum of five (5) years of litigation experience, including extensive state and federal court filing experience, and will be comfortable supporting a lead trial attorney handling sophisticated property and condemnation matters.

Key Responsibilities

• Provide direct administrative and litigation support to the Managing Partner
• Manage attorney calendar, including hearings, depositions, mediations, trial dates, and critical deadlines
• Prepare, edit, format, and proofread pleadings, motions, discovery, and correspondence
• Perform e-filing in Florida state courts and federal courts (including CM/ECF)
• Maintain and monitor court dockets; calendar deadlines in compliance with procedural rules
• Coordinate depositions, expert witnesses, court reporters, and mediations
• Organize and maintain case files (electronic and physical)
• Prepare trial notebooks, exhibit binders, and hearing materials
• Assist with billing, time entry, and expense tracking
• Serve as liaison between attorney, clients, opposing counsel, court personnel, and experts

Required Qualifications

• Minimum 5 years of strong litigation experience in a law firm setting
• Extensive experience with Florida state and federal e-filing systems (including CM/ECF)
• Experience in eminent domain, real estate litigation, or complex civil litigation
• Proven ability to manage multiple deadlines in complex litigation matters
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel)
• Exceptional attention to detail and proofreading skills
• Strong written and verbal communication skills
• Highly organized, dependable, and able to work independently
• Professional demeanor and ability to handle confidential matters with discretion

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm's core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Docket Coordinator

The Docket Coordinator will exercise discretion and independent judgment in facilitating actions required to efficiently and accurately calendar all docket activities. The Docket Coordinator is responsible for performing the day-to-day duties of the Docket Department, monitoring information entered into the Firm Docketing system, and providing general litigation support. Maintains professionalism and strict confidentiality in all client and firm matters.

Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain up-to-date knowledge of State, Federal, Local, and Judge's rules. Ability to research resource guides, rules and statutes, authorities, and numerous courts' websites.
• For each case being monitored, identify the correct rule set to be used in the calendaring system. Provide attorney and secretary with a printed copy of the judge's standing orders upon request.
• Maintain a working knowledge of the Docket Department's database as it relates to day-to-day work production. Create and distribute various calendar and timekeeper reports.
• Review court documents, legal correspondence, and attorney requests and enter deadlines into the Docket Department's database, CourtAlert. Maintain firm policies to ensure the accurate entry of deadlines and docket entries into CourtAlert.
• Communicate with case teams in advance of filings, review the filings for conformity with court rules, file with the court, and deliver courtesy copies. Communicate directly with the courts to ensure filings are accepted.
• Monitor daily receipts of all electronic court filings (ECF) to ensure that events are timely posted on attorney and firm calendars.
• Communicate quickly and clearly via email and phone to inquiries from attorneys, legal executive assistants, and paralegals regarding docket entries, court procedures, and filings.
• Participate in professional organizations that promote the on-going education of Federal, State and Local rule changes. Prepare and distribute announcements regarding same to local attorneys and legal support staff.
• Work with the Litigation Services Counsel to implement procedures for systems, processes, technology and services to ensure continual service enhancements, cost reductions, and organizational consistency with firm policy. Recommend changes in procedures to improve efficiency and effectiveness of the Department.
• Ensure consistent application of firm policy and adherence to risk management guidelines, as defined by the firm's legal malpractice carrier, to minimize potential malpractice exposure.
• Create Docket system electronic reminders and appointments/events on the attorney and firm calendar. Create and distribute printed reports, as requested, by attorneys.
• Answer and process incoming telephone calls and respond to e-mail inquiries disseminating information relative to the courts, judge's standing orders and Docket Department procedures.
• Assist with training of new Docket staff.
• Periodic review of case status (i.e. active or closed). Create and distribute reports to attorneys, obtain information and update database.
• Provide Electronic Case filing (CM/ECF) support to legal staff. Maintain knowledge base of e-filing requirements and procedures for all courts serviced by the Los Angeles and Dallas attorneys. Maintain tracking log of attorney court registrations, including expiration dates, and notify attorneys to ensure no lapse in registration. Assist attorneys with updating their PACER account for NextGen filing.
• Maintain accurate attorney filing credentials, create court admission accounts for attorneys, and troubleshoot credential issues.
• Forward court documents and incoming mail/email relating to active cases as provided by attorneys and legal support staff to appropriate firm personnel. Coordinate with the Record Center to ensure pleadings are indexed in the Records Management System.
• Perform searches for court information through on-line service providers such as Pacer, Courthouse News and others.
• Ensure exceptional client service levels are achieved in delivery of services to secretaries, paralegals, attorneys, and vendors.
• Participate in Docket Department meetings. Provide assistance with implementation of new technology and procedures affecting the firm.
• Ability and willingness to handle after hours filings when needed. Occasional overtime may be required.

Knowledge, Skills and Abilities

• Associate's Degree; college degree preferred. Three or more years of progressive docket-related experience preferably in a large law firm environment; or equivalent combination of education and experience. Prior experience and knowledge of docket tasks and procedures required. Strong knowledge of Federal/State/Local court rules required. Familiarity with Electronic Case Filing (CM/ECF) procedures a plus. Familiarity with Court Alert a plus.
• Computer proficient with familiarity of various database systems including Outlook, Google Chrome, MS Word, and Adobe preferred. Data entry skills with 85% accuracy and minimum keyboarding skills of 30 wpm are preferred. Ability to learn and utilize specific internal or third-party Docket Department software.
• Strong knowledge of court rules and procedures and the litigation process required. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
• An aptitude for detail and accuracy to analyze, interpret, and process documentation for docketing purposes, perform essential duties relating to day-to-day docketing procedures, and respond to docket inquiries. Ability to articulate potential issues and propose resolutions to attorneys.
• Excellent follow-through skills with the proven ability to prioritize numerous tasks and handle multiple functions in a fast-paced, deadline-driven, detail-oriented work environment.
• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, perform data entry, proofread material for grammatical, typographical, and spelling errors, and perform Docket file maintenance.
• Ability to perform mathematical calculations and apply mathematical concepts when performing and verifying calculations on forms and documents.

In our Los Angeles office, the annualized salary range for this position is $65,000 to $85,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVII of the Los Angeles Municipal Code.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.

Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.