Document Processing Specialist - Real Estate Department

Job Summary The Document Processing Specialist or Doc Prep Clerk will complete and process real estate transaction documents.

This position is responsible for ensuring that all documents are accurately filled, the ideal candidate has excellent writing and grammar skills, posses attention to detail, is familiar with legal real estate transactional terminology and is a fast typist.

Responsibilities Process doc prep orders as they arrive in a precise and timely manner Organize and maintain electronic and physical document filing systems to ensure easy access and retrieval.

Input data into databases and manage document control systems effectively.

Perform clerical tasks such as typing, scanning, and photocopying documents.

Ensure compliance with document control procedures and policies.

Assist in the preparation of reports by compiling data from various sources.

Utilize Excel to create pivot tables for data analysis and reporting purposes.

Collaborate with team members to improve document management processes.

Conduct regular audits of documents to ensure accuracy and completeness.

Skills Proficient in using office software including Microsoft Office Suite (Excel, Word, etc.).

Familiar with SoftPro, HUD and other real estate software.

Strong data entry skills with a focus on accuracy and attention to detail.

Familiarity with databases and document control systems.

Excellent organizational skills to manage multiple tasks efficiently.

Ability to work independently as well as part of a team.

Strong communication skills for effective collaboration with colleagues.

Experience in clerical tasks such as filing, typing, and document preparation.

This position is essential for maintaining the flow of information within the organization while ensuring that all documentation is managed properly.

If you are detail-oriented, organized, and skilled in office systems, we encourage you to apply for this vital role.