Payroll Manager - Food & Beverage Industry

Bacio di Latte, a premier Italian gelato brand known for authentic, fresh-made gelato and a luxurious customer experience, currently operates 20+ stores across Southern & Northern California, with plans to grow to 35 by the end of 2026, expanding in multiple states across the U.S.. We pride ourselves not only on our product but on the passionate people who bring our brand to life every day.

We are growing! This exciting growth has created an opportunity for an experienced Payroll Manager to join our dynamic team.

We are seeking an experienced Payroll Manager to lead our transition to UKG Pro and subsequently own the end-to-end payroll function for our multi-state QSR operation. As the Subject Matter Expert, you will ensure our system configuration mirrors the fast-paced reality of our industry - handling high-volume hourly staff, tip credits, and complex multi-unit labor sharing.

Key Responsibilities:

• Oversee payroll for all locations across various states ensuring adherence to overtime rules, meal period penalties, and local Predictive Scheduling laws
• Serve as the Payroll Subject Matter Expert for data integrity, ensuring all historical records, tax profiles, and employee demographics are mapped accurately from current systems into UKG
• Lead the migration of historical data from legacy systems, ensuring 100% accuracy in employee records, tax profiles, and year-to-date balances
• Collaborate with HR and Finance to map-out unique needs for tipping, meal-break penalties, and multi-state compliance
• Serve as the internal "Power User", identifying and deploying UKG feature updates to improve the employee experience
• Ensure seamless data flow between UKG and our current system
• Design and execute the testing strategy, running parallels payrolls to ensure 100% accuracy before live date
• Post-launch: own the end-to-end internal payroll department

Requirements

• 6+ years of Payroll experience with technology platforms implementation experience
• Proven track record managing payroll for 500+ employees, primarily non-exempt/hourly
• Deep knowledge of tip credit laws, tip pooling/reporting, and deduction regulations
• Expert-level knowledge of multi-state wage and hour laws (specifically CA, NY, AZ, FL, TX)
• Bachelor's degree in Finance/Accounting or CPP designation

What We Offer:

• Opportunity to contribute to the incredible growth of an iconic Italian gelato brand
• Competitive compensation package including full health benefits and PTO
• Be part of a growing company undergoing massive expansion
• Great company culture fostering a friendly, collaborative, and dynamic work environment
• Professional development and career growth opportunities

Join Us!

If you bring deep payroll expertise and a passion for accuracy, compliance, and supporting teams behind the scenes, we invite you to apply. Contribute to the growth of an iconic Italian gelato brand as we expand across the U.S. — one beautifully run payroll at a time.