Information Technology Jobs in Irvine, CA

Leapros is a trusted workforce solutions partner, offering customized recruitment and interim staffing solutions, as well as innovative resources designed to empower employers and professionals to accomplish their hiring and career objectives. Operating on a national platform, our areas of concentration include finance and accounting, information technology and engineering, human resources and administration, sales and marketing, supply chain and operations. Whether you are a talented professional or a company looking for a talented professional, we welcome you to take a leap with us!

CLIENT PARTNER PROFILE & VALUE PROPOSITION: Leapros has been engaged by nationwide real estate investment company to fill a Division HR Generalist role. This is an exciting opportunity to make a big impact with a growing organization in Orange County, CA!

POSITION TITLE: Senior Human Resources Generalist

POSITION SUMMARY: The Senior Human Resources Generalist will be responsible for all day-to-day human resources functions within a designated region with the Company. Providing support for all levels of human resources needs for all levels of staff within the assigned districts.

RESPONSIBILITIES/DUTIES:

• Processes all requests for store-level new hires and terminations, including but not limited to offer letters; background checks; communications between hiring managers and field staff members and corporate level staff members; and all necessary internal forms within their designated region(s) within the Company.
• Processes and manages all leaves of absence and workers compensation claims within their designated districts.
• Serves as the primary contact for all HR related questions for all field staff within their assigned region(s).
• Provides guidance and support to the Regional and District Managers within their assigned region(s).
• Processes, reviews and responds to unemployment and workers comp claims with appropriate documentation. Review unemployment statements.
• Performs technical and professional level management support functions in the daily administration of all human resource services.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Handles employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to the appropriate staff.
• Serves as the subject matter expert to the field employees on all HR related software and platforms.
• Manages and maintains the integrity of the HRIIS systems, routinely running reports and audits to ensure the highest level of data accuracy.
• Provides an example of possessing the Company’s core values and consistently fosters a positive and inclusive work environment.
• This position may provide mentoring of junior staff members with the People & Culture Department.

QUALIFICATIONS:

• Bachelor’s degree in human resources, Business Administration or a related field required.
• At least 5 years of human resources generalist experience in multi-site/multi-state organizations required.
• SHRM certification a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with the Company’s HRIS and talent management systems.

PAY TRANSPARENCY: A reasonable estimate of the available {annual or hourly} pay scale for this position is: $85,000-$95,000 per year plus bonus. The actual compensation offered may vary depending on qualifications and other factors essential to the performance of duties and is determined by the hiring authority.

At Leapros, we are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. This commitment enhances our ability to conduct business with the highest level of integrity, solidifying our position as the most trusted workforce solutions partner. To learn more about Leapros or to speak with one of our recruitment partners, call 866-920-LEAP or visit our website at

The Payroll Supervisor is responsible for executing the delivery of payroll services to Corporate and Store Employees. The Payroll Supervisor is responsible for process improvement initiatives including those requiring coordination with other departments such as Human Resources, Information Technology, Cash Management and external partners such as outside payroll processors. The individual will be involved in setting and monitoring goals for the Payroll Team; defining operational policies, and drive the payroll organization to best practice service levels. Ensuring Payroll compliancy for a multi-state company.

Essential Duties and Responsibilities

• Supervise the day-to-day operation of the payroll department.
• Administer weekly and bi-weekly payroll processing for Corporate and multiple states and divisions.
• Ensure compliance with all Federal, State and Local Payroll Tax Laws.
• Oversee the response to all Federal, State authorities regarding payroll matters.
• Partner with the Director of Payroll to develop, implement and administer payroll systems, policies and procedures.
• Administer Quarter and Year End processing, including Taxable fringes.
• Maintain the data integrity of all payroll information.
• Ensure reconciliation between payroll runs and payroll related general ledger accounts.
• Partner with the Director of Payroll to plan and execute Payroll special events, incentive programs and bonuses. Coordinate all activities with Payroll, IT, Benefits, HR and Accounting Department.
• Ensure staff have the technical skills, knowledge and info/tools required to provide high-quality responses to customer questions.
• Supervise and develop resources within the Payroll department including the selection, training, recognition and performance assessment of Payroll Staff.
• Seek out and participate in opportunities for individual growth and team and organizational improvement.
• Demonstrates high level of quality work, attendance and appearance.
• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
• Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
• Performs any other duties that may be assigned by management.

Additional Responsibilities

• Thorough knowledge of payroll and financial administration and policies including HR and payroll laws and procedures
• Demonstrates leadership and ability to manage multiple projects with varying priorities, simultaneously.
• Outstanding oral, written and listening communication skills with all levels and across organizational lines, as needed, including the ability to develop and facilitate presentations to both experienced and non-experienced audiences
• Demonstrates ability to think strategically and creatively to develop short-term business programs that support long-term strategies for the department and organization
• Thorough proficiency in Microsoft Office and ADP required; HRIS preferred

Qualifications

• Strong communication, customer service, time management, critical thinking, and organizational skills.
• 4 - 6 years previous HR/Payroll experience with multi-state high volume environment with a medium to large size company. Minimum 2 - 3 years in a leadership capacity responsible for a team of Payroll Administrators.
• Experience with ADP Payroll System and HRIS.
• Experience with UKG time and attendance preferred.
• Experience with filing multi-state payroll taxes a plus.
• Knowledge of payroll laws and regulations.
• CPP certification preferred.
• Candidate should have effective communication skills, oral and written.
• Strong organizational skills.
• Ability to prioritize tasks, work independently, and meet critical deadlines in fast-paced environment

Competencies

• Customer Centric/Sales Driven – Assesses customer experience within the store and promotes a culture of customer engagement. Is attentive to customers and understands their needs, offers products that are aligned with the consumers’ expectations. Continually searches for ways to improve customer service.
• Ensure Effective Communication - Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
• Establish Trust - Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information.

Boot Barn Benefits & Additional Compensation Opportunities

• Competitive salary.
• Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands.
• Paid Time Off plan for year-round Boot Barn Partners.*
• Medical, Dental, Vision and Life Insurance.*
• 401(k) plan with generous company matching.
• Flexible schedules and work/life balance.
• Opportunities for growth at every level – we are opening 50+ new stores each year.

*For eligible Boot Barn Partners

PAY RANGE: $85,000.00 - $90,000.00/Year*

*compensation varies based on geography, skills, experience, and tenure

Physical Demands

In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Standing, walking and squatting less than fifty percent of the work shift.
• Required to lift, move and carry up to 40 pounds.
• Ability to read, count and write to accurately complete all documentation and reports.
• Must be able to see, hear and speak in order to communicate with partners and customers.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.

[ ] Sedentary: Limited activity, no lifting, limited walking

[ X ] Light: Office work, some lifting, bending, stooping or kneeling, walking

[ ] Moderate: Mostly standing, walking, bending, frequent lifting

[ ] Arduous: Heavy lifting, bending, crawling, climbing

Work Environment

In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

• The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
• Noise levels are considered moderate.

Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject.

Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at 1-949-453-4400, Option 4.

California Privacy Notice

Macro-Z-Technology (MZT) is a leading construction company known for building exceptional projects through an unwavering commitment to its people. With a strong reputation in the Federal and Municipal construction markets, MZT has built everything from roadways and dams to multi-story building construction and complete facility renovations. With an in-house design department, we specialize in design-build projects.

As a Site Safety & Health Officer (SSHO), you’ll ensure that all on-site work practices meet local, state, and federal safety requirements. You’ll perform inspections, observe construction operations, and participate in the preconstruction planning process to provide input about the safety program. You’ll be part of the project’s key personnel team on-site. With your eye on a target of 100% safety, you’ll support the construction team by actively engaging in dialogue about safety concerns and passionately working to find practical proactive solutions to create continuous safety improvement.

Company Culture

• MZT covers 100% of the premium for medical, vision, and dental insurance for you and your family because we want you to be well. You won’t find this benefit anywhere else.
• MZT supports professional development. Whatever your growth goals are, we’re here to provide support.
• MZT trusts your skills and expertise. We encourage our SSHOs to exercise their judgment, explore innovative approaches, and seize opportunities for growth, while guided by our core values to delivering projects that align with our commitment to excellence.
• Teamwork is at the heart of everything we do. As part of our team, you will be an integral part of a collaborative and supportive environment. We value the power of collective knowledge and believe that together we can achieve remarkable results.
• You’ll work directly with the company owner – your voice will be heard.
• Room for growth? You bet! Over 20% of MZT’s key leaders started in the field.

Key Responsibilities

• Comply with and stay current with changes in safety regulations such as EM 385-1-1, OSHA, and Cal-OSHA.
• Create and implement site specific Accident Prevention Plan for construction per EM 381 1-1.
• Create and review Activity Hazard Analysis (AHA) and Work plans based on project schedule and definable features of work.
• Create, prepare, and train field staff members with “toolbox talks” on various job site safety practices and procedures
• Prepare safety documentation of various forms depending on nature of the project (lift plans, safety logs, daily safety plans, etc.)
• Ensure all required safety submittals are created, submitted, and approved by the GDA (Government Development Association) well in advance of scheduled preparatory meetings.
• Interact with Superintendent, subcontractors, owner’s representatives, and other contractors on behalf of the company to resolve safety challenges.
• Assist the construction team in incident notification procedures.
• Conduct or assist with incident investigations to determine root cause and identify corrective actions.
• Develop and deliver safety training as needed for the projects.
• Develop and enforce the site-specific Accident Prevention Plan (APP).
• Lead morning tailgate safety meetings and morning stretches.
• Conduct and document daily safety and health inspections through the entirety of the shifts.
• Maintain site safety records, such as inspection logs, near-miss reports, safety and health deficiency tracker, and daily production reports.
• Serve as Environmental Officer when required.
• Oversee disposal of substances according to environmental guidelines.
• Ensure statutes, regulations, and codes are clearly understood and met.
• Maintain appliable site safety reference material on the job site.
• Attend project meetings.
• Conduct weekly safety meetings.
• Other duties as assigned.

Qualification & Experience

Required:

• Bachelor’s Degree in Occupational Health and Safety, Health/Safety/Environmental Management, or similar degree
• Minimum five years’ experience in construction safety
• MUST HAVE EM 385-1-1 40 HOUR CERTIFICATION (proof of certification required)
• Must have OSHA 30 Certification (yellow card or certificate within last 3 years)
• Experience with federal construction projects
• Experience creating construction safety documentation (APP, AHJ, Daily Safety Log, Project Safety Plans, Site Safety Records, Inspection Logs, Near-Miss Reports, etc.
• Ability to pass a background check to gain access to work on military bases
• Continuing safety training and evaluations as determined by Corporate Safety Officer

Preferred:

• CQMC Certification
• Heavy Lifting (up to 50 lbs.) and physical stamina required, and ability to work in various weather conditions
• CPR/ First Aid/ AED training certification preferred

Technical Skills

• Proficient in Microsoft Office: Excel, Word, Outlook, Teams, etc.
• Ability to create images as examples of proper safety techniques within safety documentation
• Other construction management platform experiences desired (e.g., Primavera P6, RMS, Oracle, eCMS, etc.)

What We Offer

• Salary: $100,000 - $120,000 per year
• Health, dental, and vision insurance premiums 100% paid for you and your dependents
• Life Insurance (100% premium paid by the company for the employee only)
• 401(k) with 100% match up to 4% of salary
• Paid time off

Schedule

• Full time, hours may vary, weekend work may be required
• On-site where the project is located
• Must be willing to travel
• Must be willing to fill in on various projects that require SSHO

EEO

We’re dedicated to creating a respectful workplace that values diversity and offers equal employment opportunities for all qualified candidates. We celebrate our diverse team and ensure that every applicant is considered based solely on qualifications, without discrimination. We abide by the requirements of 41 CFR 60-741.5. This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employee and advance in employment qualified individuals with disabilities.

VEVRAA/This contractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employee and advance in employment qualified protected veterans.

Macro-Z-Technology (MZT) is a leading construction company known for building exceptional projects through an unwavering commitment to its people. With a strong reputation in the Federal and Municipal construction markets, MZT has built everything from roadways and dams to multi-story building construction and complete facility renovations. With an in-house design department, we specialize in design-build projects.

As a Senior Project Manager at MZT, you’ll play a pivotal role in overseeing the successful completion of our largest construction projects. You will be responsible for managing the entire project lifecycle, which includes ensuring adherence to timelines, budget, and quality standards. You’ll interface regularly with the Client, Client stakeholders, and other construction professionals to resolve project challenges. Your strong leadership, organizational skills, and construction expertise will be vital in driving the successful completion of projects that are safe, on-time, within budget, and leave the Client satisfied.

We are looking for Senior Project Managers with experience working on Federal and Civil construction projects (roads/bridges, wastewater/sewer systems, railways, tunnels, dams, airports, etc.). While we appreciate candidates from other construction backgrounds only those with Civil construction experience will be considered.

Company Culture

• MZT covers 100% of the premium for medical, vision, and dental insurance for you and your family because we want you to be well. You won’t find this benefit anywhere else.
• MZT supports professional development. Whatever your growth goals are, we’re here to provide support. We offer an incentive for you to get your PMP or CCM certification within your first six months of joining our team.
• MZT trusts your skills and expertise. We encourage our Construction Project Managers to exercise their judgment, explore innovative approaches, and seize opportunities for growth, while guided by our core values to delivering projects that align with our commitment to excellence.
• Teamwork is at the heart of everything we do. As part of our team, you will be an integral part of a collaborative and supportive environment. We value the power of collective knowledge and believe that together we can achieve remarkable results.
• You’ll work directly with the company owner – your voice will be heard.
• Room for growth? You bet! Over 20% of MZT’s key leaders started in the field.

Key Responsibilities

• Project planning and execution, budgeting and cost control, team leadership and collaboration, and quality assurance and safety compliance on assigned projects.
• Develop project, schedule and monitor project milestones and effectively schedule appropriate employees and contractors (with strong support from the Superintendent) for best quality work in timely fashion.
• Ensure compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
• Contribute to pre-construction phase including scheduling, constructability review, estimating, bidding, and interfacing with our in-house design department.
• Prepare necessary documentation, such as RFIs, submittals, subcontracts, change orders, etc.
• Serve as primary point of contact for the Superintendent, consultants, contractors, and others as appropriate to each project.
• Effectively motivate and manage in-field managers and subs for timely project completion.
• Lead the buyout process for your assigned project(s). Negotiate with subcontractors.
• Communicate project milestones to stakeholders at regularly scheduled meetings and as needed throughout the project lifecycle.
• Attend all design and construction meetings, such as Post-Award Kickoff (PAK).
• Support the Superintendent in resolving in-field challenges with construction or personnel issues.
• Coordinate building structure as well as related aspects (e.g., mechanical, plumbing, electrical) with subcontractors and related personnel.
• Prepare and present a Monthly Project Review report.
• Certify and sign statement on each invoice that all work to be paid under the invoice has been completed in accordance with contract requirements.
• Perform other duties as assigned.

Qualifications & Experience

• Bachelor’s degree in construction management, civil engineering, building construction, or related field is preferred.
• Minimum 8 years’ experience in construction management overseeing multiple, concurrent projects as a Project Engineer, PM, or equivalent role.
• MUST HAVE proven background in Federal and/or Military construction projects
• Knowledge of the FARS is preferred.
• Knowledge of Federal procedures is preferred.
• EM 385 USACE Certification preferred.
• PMP or CCM certification is preferred
• Experience in both civil/ horizontal and building/ vertical construction
• Demonstrated experience in mid-level construction management on commercial, public works, or government construction projects.
• Communication skills will be subject to assessment in both verbal and written form—business correspondence as well as ad-hoc in-field communication will both be strong demands in this position

Technical Skills

• Proficient in Microsoft Office: Excel, Word, Outlook, Teams, etc.
• Proficient in Primavera P6 (prefer to see certification as well)
• Other construction management platform experience desired (e.g., Procore, RMS, Oracle, eCMS, etc.)

What We Offer

• Salary: $140,000 - $170,000 per year DOE
• Sign On Bonus - $10,000
• Health, dental, and vision insurance premiums 100% paid for you and your dependents
• Life Insurance (100% premium paid by the company for the employee only)
• 401(k) with 100% match up to 4% of salary
• Paid time off
• Opportunity for bonuses based on performance

Schedule

• Full time
• Hours vary, weekend work may be required
• In office or on-site where the project is located
• Must be willing to travel

EEO

We’re dedicated to creating a respectful workplace that values diversity and offers equal employment opportunities for all qualified candidates. We celebrate our diverse team and ensure that every applicant is considered based solely on qualifications, without discrimination. We abide by the requirements of 41 CFR 60-741.5. This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employee and advance in employment qualified individuals with disabilities.

VEVRAA/This contractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employee and advance in employment qualified protected veterans.

Job Title: R&D Test Engineer

Location: Irvine, CA

Employment Type: Full-Time

Position Overview

We are seeking R&D Test Engineers to support the development and verification of innovative drug delivery and medical device products. The selected candidates will contribute to verification and validation activities, test method development, and product testing to ensure compliance with regulatory and internal quality standards.

This role involves working closely with cross-functional teams including R&D, Quality, Manufacturing, and Regulatory Affairs to support product development, verification strategies, and root cause investigations.

Key Responsibilities

• Assist in the development and testing of innovative drug delivery products.
• Define and execute verification strategies, including development of verification plans, protocols, records, and reports.
• Develop scientifically justified sample size strategies in compliance with internal and regulatory requirements.
• Design and execute engineering and verification test procedures.
• Prepare test protocols and documentation, maintain accurate laboratory notebooks, and present results to cross-functional teams.
• Analyze test data and provide technical insights and recommendations.
• Lead or support root cause investigations and implement issue resolutions.
• Define, develop, and validate test methods for product verification.
• Recommend design, process, or project improvements to enhance product performance and development efficiency.
• Ensure compliance with company policies, regulatory standards, and safety procedures.
• Review and evaluate design changes for technical and regulatory compliance.
• Conduct tests to determine physical and mechanical characteristics of materials for quality control, process control, and product development.
• Perform technical tasks according to quality and functional standards.

Required Qualifications

R&D Test Engineer

• Experience in R&D testing, product development, or verification within engineering environments.
• Strong experience in verification planning, protocol development, and testing execution.
• Demonstrated ability to lead root cause investigations and technical problem-solving.
• Experience working in regulated industries (medical devices preferred).
• Strong technical documentation and cross-functional communication skills.
• experience in engineering testing, product development, or laboratory environments.
• Basic knowledge of engineering test methods and verification processes.
• Ability to perform testing, data analysis, and documentation under supervision.
• Strong analytical and problem-solving skills.

Preferred Skills & Tools

Experience with the following tools and technologies is preferred:

Testing & Lab Equipment

• Zwick or Instron testing systems
• Flow measurement equipment
• Viscometers
• Climate chambers
• 3D printing technologies

Engineering & Data Tools

• SolidWorks
• Minitab
• Electronic Lab Notebook (ELN)

Project & Requirements Management

• Microsoft Project
• Laboratory Information Management Systems (LIMS) such as LinkUS
• Requirements and Risk Management tools such as DOORS or Cockpit

Job Title: Administrative Assistant/Sales Reporting Admin

Location: Irvine, CA

Duration: 3 months

Overview

You will be working as an assistant to a Senior Business Support Specialist in Irvine, CA. Responsibilities include, but not limited to, answering telephone, typing, compiling meeting materials, photocopying, faxing, filing, and maintaining/ordering supplies.

Skill Required

Initiative

Flexibility

Organizational and time management

Excellent interpersonal/customer service and communication

Teamwork and collaboration, as well as the ability to work independently

A passion for building relationships

Ability to work across all levels of the organization

Work effectively in a fast paced environment

Maintain confidentiality of information

Attention to detail

Demonstrated ability to continuously learn

Proficient with Microsoft applications, including Word, PowerPoint, and Excel

Experience

One to three years of business experience is preferred.

Job Description:

This position supports Patient Data Intake (PDI) organization to achieve its mission of improving patient lives through consistent and accurate delivery of high quality, relevant, and timely adverse event and product quality management by providing effective oversight of external providers of Pharmacovigilance services.

Major Responsibilities:

Core job requirements include:

* Conducting oversight of vendors who identify and collect adverse event information and complete intake of Pharmacovigilance safety reports in Safety System.

Conducting oversight of vendors who identify and collect product quality complaint information and complete intake of Product Quality reports in Product Quality System.

* Conducting oversight of vendors to ensure collection, assessment, and processing of adverse event and product quality complaint information is performed in a compliant and timely manner to comply with global regulations.

* Supporting the business strategy of assisting internal and external customers in collecting information for product safety reports and products complaints related to products.

* Conducting oversight of vendors to ensure company standards for quality, compliance and productivity are met. Remaining current on knowledge and skills required for supporting customers.

* Supporting vendor case quality and productivity metrics by exhibiting the core leadership attributes: Agile and Accountable; Clear and Courageous; Make Possibilities Real; All for One ; Decide Smart and Sure.

* Supporting and participating in audits and inspections as needed.

* Supporting development of materials and delivering training in conjunction with the vendor, including train-the-trainer, special-topics, refresher, and internal trainings as needed.

* Conducting oversight to ensure the vendor is effectively communicating using various mediums and establishing rapport with customers, colleagues, and interdepartmental groups.

* Conducting oversight in the vendors use of multiple databases to document adverse event and product complaint information.

* Supporting implementation of strategies to enhance PDI excellence in providing the highest level of customer experience.

* Acting as an adverse event and product complaint intake subject matter expert.

* Gaining knowledge and expertise to initiate mentoring opportunities of other specialists in PDI.

* Participating in projects/assignments in coordination with management.

* Gaining knowledge and expertise to initiate mentoring opportunities of other specialists in PDI.

* Participating in projects/assignments in coordination with management.

* Other duties may be assigned based on the need or work requirements of the organization.

Experience/Skills:

Bachelor's degree with related health sciences background. Nursing or Pharmacy preferred

3-6 years clinical healthcare and previous pharmaceutical industry experience. Pharmaceutical industry contact center experience preferred

Provides medical support with emphasis on the intake of medical product experiences and processing standard communication requests. Acts as a liaison with Quality Assurance for product quality problems where an adverse event is involved. Works with Customer Service to provide standard information and product replacement as necessary. Provides assistance to the medical and lay community with standard information that is from the package insert or information from the standard letter database that deals with labeled and specific off-label information/indications.

Experience Level = 3-5 Years

We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation. 

We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized.

This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional.

If the following describes you, then YOU may be the team member we are looking for:

We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills.

• You believe it’s important to greet all potential and existing clients with a warm, friendly welcome
• You answer the phone with a smile
• You are skilled at communicating with people on the phone, in person, and by email
• You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need
• You see an opportunity for organization where others see a mess
• You are eager to learn new tasks and computer systems
• You value doing it right the first time, so you proofread your work and double-check details
• You know what happens in the office, stays in the office
• You genuinely care about clients and want to deliver an experience that turns them into raving fans

If you fit the role for this key position, please send a cover letter and your resume.

$20 - $26 hourly

Duties and Responsibilities

• Front desk receptionist answering phones and transferring calls to the appropriate staff.
• Greet potential new clients and prepare their consult folder for their meeting with the attorney.
• Track and manage client engagement and organize client folders.
• Coordinate and manage client communications and scheduling of meetings with attorneys.
• Maintain data and notes in CRM and legal software.
• Track, manage, and organize office supplies.
• Maintain an organized office environment.
• Provide timely and effective communication to clients regarding trust replenishments.
• Assist with payments to third-party vendors.

About your technical skills:

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks.
• Excellent problem-solving and analytical skills.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable with technology, with an ability to adapt and learn new technology as needed.
• Strong work ethic.

We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events.

Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Compensation details: 20-26 Hourly Wage

PI8d0ccf0269f4-37344-39998923

BCI has the following long-term contract open with our direct client in Orange County, CA. We are looking for a strong PM, who can run multiple projects and dive in as a BA when needed. Ability to manage Appian (or similar workflow tool) developers is a must. Will support the Investment Operations organization by leading multiple concurrent initiatives focused on process improvement, automation, and operational risk reduction. This role combines traditional project management responsibilities with hands-on business analysis, including requirements definition, process mapping, and workflow design. The ideal candidate brings deep Investment Operations experience—particularly in Corporate Actions—and has experience defining workflows in Appian while coordinating delivery across Appian developers and back-end technology teams.

Project Management Responsibilities:

• Manage multiple concurrent initiatives through all phases of the project lifecycle.

• Develop and maintain project plans, timelines, risks, and status reporting.

• Establish priorities, milestones, and success metrics in partnership with business and technology leadership.

• Proactively manage dependencies, risks, and issues across cross-functional teams.

• Communicate project status, risks, and decisions to sponsors and senior stakeholders.

Business Analysis & Appian Responsibilities:

• Serve as the primary business owner for workflows within Investment Operations.

• Partner with Investment Operations stakeholders to elicit, document, and prioritize business requirements.

• Translate complex operational processes (e.g., Corporate Actions) into functional specifications, user stories, and process models.

• Define end-to-end workflows, business rules, controls, and exception handling within Appian.

• **Act as the day-to-day delivery lead for Appian initiatives, coordinating work across Appian developers and back-end technology teams.**

• Review designs and configurations to ensure alignment with business intent, operational controls, and regulatory requirements.

• Support user acceptance testing (UAT) and validate solutions against business requirements.

Qualifications:

• Bachelor’s degree or equivalent practical experience.

• 5+ years of experience in project management and/or business analysis within a financial services environment.

• Prior experience supporting an Asset Manager or similar buy-side organization a big +.

• Knowledge of Investment Operations and Corporate Action familiarity such as Bank Loan Amendments, Restructurings, Exchanges etc. is a strong plus.

• Demonstrated experience gathering requirements and translating business processes into technology solutions.

• Experience working in a matrixed environment across business, technology, and platform.

BCI has the following long-term contract open with our direct client in Orange County, CA. We are looking for a strong PM, who can run multiple projects and dive in as a BA when needed. Ability to manage Appian (or similar workflow tool) developers is a must. Will support the Investment Operations organization by leading multiple concurrent initiatives focused on process improvement, automation, and operational risk reduction. This role combines traditional project management responsibilities with hands-on business analysis, including requirements definition, process mapping, and workflow design. The ideal candidate brings deep Investment Operations experience—particularly in Corporate Actions—and has experience defining workflows in Appian while coordinating delivery across Appian developers and back-end technology teams.

Project Management Responsibilities:

• Manage multiple concurrent initiatives through all phases of the project lifecycle.

• Develop and maintain project plans, timelines, risks, and status reporting.

• Establish priorities, milestones, and success metrics in partnership with business and technology leadership.

• Proactively manage dependencies, risks, and issues across cross-functional teams.

• Communicate project status, risks, and decisions to sponsors and senior stakeholders.

Business Analysis & Appian Responsibilities:

• Serve as the primary business owner for workflows within Investment Operations.

• Partner with Investment Operations stakeholders to elicit, document, and prioritize business requirements.

• Translate complex operational processes (e.g., Corporate Actions) into functional specifications, user stories, and process models.

• Define end-to-end workflows, business rules, controls, and exception handling within Appian.

• **Act as the day-to-day delivery lead for Appian initiatives, coordinating work across Appian developers and back-end technology teams.**

• Review designs and configurations to ensure alignment with business intent, operational controls, and regulatory requirements.

• Support user acceptance testing (UAT) and validate solutions against business requirements.

Qualifications:

• Bachelor’s degree or equivalent practical experience.

• 5+ years of experience in project management and/or business analysis within a financial services environment.

• Prior experience supporting an Asset Manager or similar buy-side organization a big +.

• Knowledge of Investment Operations and Corporate Action familiarity such as Bank Loan Amendments, Restructurings, Exchanges etc. is a strong plus.

• Demonstrated experience gathering requirements and translating business processes into technology solutions.

• Experience working in a matrixed environment across business, technology, and platform.