Information Technology Jobs in Hialeah, FL

The Administrator holds full responsibility for the operational leadership of the assigned long‑term care facility, providing strategic oversight and 24/7 accountability. This role ensures the delivery of high‑quality, person‑centered care in compliance with all applicable federal, state, and local regulations. As the highest‑ranking leader on-site, the Administrator oversees organizational effectiveness, financial sustainability, workforce performance, and regulatory compliance while advancing the mission and values of the organization. With authority over all business operations, including staffing, fiscal management, and service quality, the incumbent drives continuous improvement initiatives and fosters a culture of accountability, integrity, and service excellence.

Responsibilities

• Provides the leadership framework for planning, directing, coordinating and improving services by the division that are responsiveness to the needs.
• Establishes standards of performance and designs and implements evaluation mechanisms and/or procedures to assess the success of departments in meeting standards.
• Ensures compliance with Joint Commission, federal, state and local regulations and standards.
• Establishes department goals and objectives with target date of completion.
• Develops and supervises departmental policies and procedures governing the operation of the Nursing Homes.
• Develops and maintains effective working relationships with medical staff, nursing staff and adjunct support services.
• Coordinates purchasing activities and evaluates products for cost and acceptability.
• Develops, recommends and implements security and inventory control procedures to protect the hospital's investments in environmental supplies and equipment.
• Recruits, motivates, evaluates and maintains an effective staff to carry out assigned responsibilities.
• Provides for the training and development of the staff and plans and coordinates educational programs needed.
• Develops CQI programs to insure the continuous assessment and improvement of services provided by the Division.
• Monitors statistical reports to provide productivity measures and performance indicators.
• Makes cost surveys on a regular basis and increases productivity.
• Makes regular rounds in all areas of responsibility to inspect and evaluate work of departmental personnel.
• Responds promptly to suggestions, complaints and compliments from all who receive services and ensures that all subordinate personnel members do the same.
• Develops and monitors department operating budget. Prepares and submits detailed operational budgets including personnel, contractual services, supplies and capital equipment.
• Directs the implementation of approved recommendations.
• Ensures development and implementation of organization-wide and unit specific, age-specific, safety, security, and infection control standards.
• Participates in the development, implementation and evaluation of the Continuous Quality Improvement plan to identify improvement opportunities as well as information management and infection control programs.
• Provides leadership through planning, organizing, coordinating, continually monitoring and evaluating the quality of services provided.
• Allocates adequate resources commensurate with authority to assess and improve service provided.
• Communicates the organization's mission and vision to all staff.
• Ensures staff participation in required education programs and appropriate orientation and training courses to maintain competency in job skills, knowledge and equipment.
• Ensures that employees respect the rights, privacy and property of others at all times, including the confidentiality of information, according to Administrative Policies and all applicable laws and regulations.
• Performs all other related job duties as assigned.

Experience

• Requires 7 to 10 years of related experience. Management experience is required.

Education

• Bachelor's degree in related field is required.

License

• Florida Nursing Home Administrator license is required.

Miami, FL - 100% on site Monday-Friday

Study coordinator to support ongoing large clinical study in US. Completes all paperwork required to capture all data as specified by a study protocol, and for ensuring subject safety, understanding, and cooperation during the study process. Interacts with the research site team and other interdepartmental staff. Engages in the entire site operations process, which includes recruitment, enrollment, retention of study participants, data entry and query resolution.

Essential Functions:

• Conducts clinical studies according to FDA/GCP and ICH regulations and guidelines.

• Provides medical care to patients, always ensuring patient safety comes first.

• Schedules subject visits within protocol windows, ensuring scheduling capacity is maximized.

• Performs all defined study activities (i.e., informed consent, screening, and protocol procedures which include but not limited to vital signs, pregnancy tests, height, weight, ECG's, etc.).

• Records all patient information and results from tests as per protocol on required forms.

• Where required, may complete IP accountability logs and associated information.

• Reports suspected non-compliance to relevant site staff.

• Ensures that IRB approval is obtained prior to study initiation and IRB requirements are met throughout the study.

• Promotes the company and builds a positive relationship with patients to ensure retention.

• Attends site initiation meetings and all other relevant meetings to receive training on protocol.

• May be required to call patients, do patient bookings and follow-up calls to confirm bookings or provide information or results.

• Logs/completes information on sponsor systems and ensures all information provided is accurate (i.e., case report forms, EDC, etc.) and ensures it is completed within timeframe.

• Gathers and maintains source documents, updates patient files and notes, always ensuring relevant and most up to date information is recorded.

• Adheres to company COP/SCOP.

• May be required to dispose of waste according to standards and assist in keeping a general neat appearance of the facility.

Education and Experience:

• Bachelor's degree or equivalent and relevant formal academic / vocational qualification in the clinical / medical field

• Must hold a valid nursing license (RN, LVN, LPN) within the country operating. Must be registered with local health care authority.

• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 2+ years’).

Knowledge, Skills and Abilities:

• Solid understanding of the clinical research process (i.e., GCP, SOPs, informed consent, safety monitoring, etc.)

• Capable of working independently, analyzing and working with attention to detail, processing and prioritizing sensitive complex information and problem solving

• Demonstrated ability to exercise discretion and sound judgement

• Good decision-making, negotiation and influencing skills

• Good communication skills and English fluency will be an advantage

• Good organizational skills

• Good proficiency in basic computer applications

• Good interpersonal skills to work in a team environment

SUMMARY:

The Assistant Property Managerwill support the day-to-day operations of a portfolioof commercial properties, ensuring quality, client satisfaction, and operational efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Verify that each tenant maintainsan active Certificate of Occupancy, Operational License and Certificate of Insurance. If violations occur due to tenants’ non-compliance, supervise tenants’ cure of violation.
• Assist with the eviction of tenants in compliance with a courtorder and directions from Legal or the Senior Property Manager.
• Investigate tenant disturbances, violations, or complaints, and resolve problems in accordancewith regulations established in the lease agreements or as directedby Senior Property Manager.
• Maintain company customerservice standards, respondsclearly and in a timelymanner to tenants’ needs and complaints, and ensures resolution.
• Update project computerdatabase as tenantsubmits notice to vacation. Schedulestenants move- outs and move-ins to ensure a smooth transition.
• Conduct space inspections with all new tenants to establish the condition of the premisesat the lease commencement and at the lease expiration.
• Inspect Property including roof monthly and reports any repair or maintenance to the warranty.
• Support CAM billingand reconciliation process.
• Review delinquent receivable and direct collection procedure.
• Weekly reporting of tenant rent/camcollections, evictions and occupancy statusand present to ownership.
• Perform other relatedduties and assignments as required.
• Enforce all lease provisions and the property’s rules and regulations.

QUALIFICATIONS:

• Experience in commercial/industrial property management and knowledge of applicable laws and regulations.
• Knowledge of accounting and bookkeeping practices and procedures including the ability
• Ability to multi-task and adapt to changing priorities.
• Must have experience working with contractors.
• Must work well under pressure, exercise good judgmentwhen making decisionsand handle stressful situations in a mature, professional manner.

EDUCATION and/orEXPERIENCE:

Bachelor’s Degree and three (3) years of related training or experience, or an equivalent combination of education and/or experience. Computer skills including internet, e-mail, (MS Outlook) MS Excel,and MS Word. Knowledge of database and real estateproperty management applications. Experience and knowledge using MRI software or equivalent.

CERTIFICATES and LICENSES:

Real Estate License

LANGUAGE SKILLS:

Ability to speak, read and write Spanish and English fluently.

Ability to comprehend and compose complexinstructions, correspondence, and reports. Abilityto effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

PHYSICAL DEMANDS:

The physical demands describedhere are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to climbroof access laddersto assess the work completed by air conditioning and roofing contractors.

Must be able to walk throughseveral tenant spacesevery day.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functionsof this job. This job is primarilyperformed in an office environment with a moderate noise level. While performing the duties of this job, the employee is required to frequently inspect inside and outside areas of the property location and may be exposed to on-going construction and various weatherconditions. The noise level inthe work environment may range from moderate to loud.

Benefits:

.401 (k)

.Dental Insurance

.Health Insurance

.Paid time off

.Vision insurance

Schedule

Monday to Friday

Work location

In person

ANF is seeking a Senior Project Manager to join the company for an upcoming project starting in early 2026. This role is responsible for the daily management, supervision, coordination, and successful completion of construction project(s) to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding and contract administration functions.

We are a growing Company serving the South Florida Market for over 40 years. We are dynamic, innovative and focused on delivering our clients successful and on-time projects looking for dedicated individuals seeking opportunities to become a vital part of a team that truly values all construction project management has to offer.

Why Join Us?

At ANF Group, we are committed to building exceptional projects and fostering a work environment where innovation, collaboration, and professionalism thrive. As the Senior Project Manager, you will play a pivotal role in shaping the future of our company and ensuring that our projects meet the highest standards of quality and excellence.

Company Benefits:

• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Opportunities for professional development and growth

Responsibilities include:

• Develop bidding strategies and contract compliance. Review all project subcontracts and purchase orders for project completion.
• Participate in Design Development providing the necessary liaison, when required, between the preconstruction department and the owner.
• Establish project objectives, policies, procedures and performance standards within boundaries of corporate policy.
• Plan, organize, and staff key field office or management positions, in conjunction with Project Executive or Chief Operations Officer.
• Monitor/control construction through administrative direction of on-site Superintendent to ensure project is built on schedule and within budget. Coordinate the preparation of the schedule and long term planning.
• Manage financial aspects of contracts to protect client and company interests: review and approve budgets, cost reports, owner’s reports, fee payment, rental equipment, income, expenses, etc. Perform the final review of internal items such as Cost Analysis Worksheets, Monthly Billing to Owner, Master Cost Breakdown, General Conditions Estimate, Labor Cost Report, and Monthly Variance Reports.
• Identify new work opportunities and inform Business Development and Marketing of potential projects with current clients.
• Actively leads internal team(s) that focus on continuous improvement of the business.
• Promote the growth and development of client, subcontractor and vendor relationships.
• Develop, maintain, and enforce a project site logistics plan and temporary facilities plan.
• Develop, review, approve, and implement project budgets, schedules, and contract bid documents.
• Conduct or assist Director of Preconstruction with buy-out meeting and prepare subcontracts.
• Coordinate and provide direction for the budget estimating, purchasing, engineering, accounting cost, and construction functions as they relate to the completion of the project.
• Negotiate, prepare, issue and execute change orders (proposals) to owners, design team, subcontractors and others, and prepare revisions to original budget as a result of changes and revisions to work.
• Prepare and issue monthly owner progress reports, monthly pay applications, schedules, and cost reports in coordination with the Lead Superintendent.

Qualifications

Education:

• Four (4) year degree in an accredited construction related curriculum (BSCE, BSCM, BSAE, etc.) preferred. Equivalent work experience will be considered in lieu of a degree.

Experience:

• At least five (5) to eight (8) years' experience as a Project Manager or at least fifteen (15) years of construction-related experience, experience with a General Contractor preferred
• Experience leading teams
• Demonstrated mastery in the skills of project management.
• Demonstrated mastery in these areas: estimating, scheduling, budgeting/cost control, field supervision, financial reporting, client relationship, interpersonal skills, computer skills, safety/insurance, ability to communicate effectively, both written and oral.
• Demonstrated success in managing or potential to manage large, single construction projects/phases and multiple team members.
• Must have strong communication, organization, and leadership skills.
• Demonstrated ability to train others and monitor their work for quality and completeness.

Key Attributes:

• Comfortable being a leader within the Company, willing to assert yourself when necessary.
• Accountability.
• Attention to detail.

Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to Race, Religious Creed, Color, National Origin, Ancestry, Physical or Mental Disability, Medical Condition, Genetic Information, Marital Status, Sex, Gender, Gender Identity, Gender Expression, Sexual Orientation, Military or Veteran status.

**Company conducts post-offer, pre-employment drug screening, background check, and Motor Vehicle Report.

SUMMARY:

New York based private family seeks a polished, hard-working, and trustworthy live-out Executive Housekeeper with at least 5 years or more of experience working with an UHNW family. This role will be responsible for the care and oversight of the family’s Miami residence, ensuring the home is maintained to the highest standards. The ideal candidate is discreet, exceptionally organized, and can maintain the highest standards of cleanliness while providing attentive, developmentally appropriate childcare. This role requires the ability to work independently, pay attention to detail, and have time management skills, while being flexible and reliable. This is an hourly position, including weekends and some holidays.

Schedule:

• Family not in residence – Monday – Friday, 40-hour work week
• Family in residence – 5-day work week, flex to work weekends, 50–60-hour work weeks

Primary Responsibilities:

• Works alongside existing Housekeepers to align routines, standards, and responsibilities across the home
• Acts as primary point of contact for housekeeping operations
• Daily cleaning, dusting, mopping, polishing, and washing.
• Laundry and ironing and/or sending out dry cleaning.
• Some light cooking and serving.
• Running errands.
• Assisting with flower arrangements.
• Receiving packages and maintaining a delivery log.
• Answering the house phone.
• Greeting family and guests upon arrival.
• Support family routine, as needed.
• Performing other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Must have at least 5 years of experience working as a housekeeper for a high-profile employer always ensuring 5-star service.
• Passport ready; Must be able to travel both domestically & internationally.
• Good verbal and written communication skills.
• Knowledge of cleaning products and their application/use on museum quality furniture and various surfaces.
• Knowledge of caring for fine garments: handwashing, ironing, stain removal and steam-pressing.
• Able to prepare simple meals.
• Planning and organizational skills for closets, cabinets, and other storage spaces.
• Ability to drive.

PERSONAL CHARACTERISTICS:

• Ambitious and hard-working; goes the extra mile.
• Hands-on, roll-up-your-sleeves approach.
• Meticulous attention to detail.
• Able to balance and accommodate shifting priorities in schedules, demands and requirements.
• Trustworthy and discrete, specifically as relates to confidential business and family information.
• Reliable team player with strong interpersonal skills.
• Exhibits positive attitude.
• Given regular daily interaction with staff and others, highly personable, diplomatic, respectful, cooperative, adaptable, and poised.

About the Company

CAP Government, Inc. is seeking a Director of Operations that can provide professional and administrative work that includes planning, design, and construction of a wide variety of projects. The candidate should have at least three years relevant experience and will function as the project manager on major projects for municipal and educational clients. Some local travel may be required for inspections and managing projects in the assigned area. We currently have positions available in our Miami-Dade office. Talent is the essence of meeting our client's objectives, goals, and challenges. Candidates must possess excellent organizational, analytical, and interpersonal skills.

About the Role

Manage all aspects of small to intermediate projects throughout the development lifecycle, including project scope, schedule, resources, quality, costs and change.

Responsibilities

• Work closely with stakeholders and to define project parameters, then translate customer needs into formal requirements, using knowledge of the industry and delivery methodology.
• Develop detailed project schedule, resource plan, and status reports, managing task assignment to project resources and reporting on and managing project scope throughout the lifecycle.
• Manage projects and maintain schedule, budget, and profitability of assigned projects, overseeing the preparation of plans, specifications, and proposals.
• Ensure all legal requirements, building and safety codes, safety inspections, city guidelines, and local and state regulations are met.
• Oversee and supervise construction project progress and provide reports on timeline, progress, and adjustments.
• Coordinate with other design disciplines such as structures, hydraulics, traffic, and utilities, etc.
• Collaborate with management to determine long-range plans and objectives, including recommendations on project staffing, evaluating, and mentoring subordinate staff.
• Review, monitor, and develop complex layouts, sketches, plans, specifications and estimates, standards and guidelines, correspondence, and prepare reports.
• Participate in the preparation of technical proposals and labor estimates.
• Maintain positive client relationships.
• Efficiently manage a team of employees across multiple projects.
• Lead in the formulation of advance technical concepts in proposal development, preliminary design phases, and presentations to client.
• Represent respective projects at meetings and conferences.
• Support efforts in proposal development, project scoping as well as with client relationship.
• Perform other related duties as assigned by the Manager.

Qualifications

• Bachelor's degree in Building Construction, Construction Management, Civil Engineering, or Architecture or related field from an accredited university.
• Five years of experience in mixed-use project development, management, administration, and inspection along with a demonstrated knowledge of construction, engineering, architecture principles & construction techniques.
• Skill in managing multiple projects simultaneously.
• Experience in dealing with municipal agencies.
• Professional Engineering License in Florida OR Registered Architect License in Florida is required.
• Building Official License in Florida is a plus.
• Experience with municipal inspections is required.

Required Skills

• Excellent organizational skills.
• Strong analytical skills.
• Interpersonal skills.

Preferred Skills

• Experience in proposal development.
• Knowledge of construction techniques.

Pay range and compensation package

The salary range for this role is $105-140K annually, subject to potential increases contingent upon factors such as experience, licenses, or certifications. Our Health and Welfare Benefits are designed to meet your needs, with eligibility starting on your first day of employment:

• Medical, Dental, and Vision coverage
• Company-matched Retirement plan
• Generous Paid Time Off and Company Holidays
• Life Insurance and AD&D coverage
• Short-Term Disability (STD) and Long-Term Disability (LTD)
• Optional life and pet insurance
• EAP and Total Wellbeing Lifestyle Programs
• Tuition Assistance and/or Professional Development
• Employee Discounts

This information is transparently provided in adherence to several state and local Equal Pay and Pay Transparency Laws.

Equal Opportunity Statement

Our firm is committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

Join us at Bureau Veritas, where your well-being and professional growth are our top priorities.

ANF is seeking a Lead Superintendent to join the company for an upcoming project starting in early 2026. This role provides overall leadership for on-site field administration, supervision and technical management for a construction operations, including but not limited to direct supervision of foremen, trades, subcontractors, and other construction-related personnel.

Our ideal candidate will be able to plan, coordinate and execute construction activities while maintaining/exceeding the construction schedule, keeping within budget, maintaining a safe workplace and promoting/enhancing client relationships.

We are a growing Company serving the South Florida Market for over 40 years. We are dynamic, innovative and focused on delivering our clients successful and on-time projects looking for dedicated individuals seeking opportunities to become a vital part of a team that truly values all construction project management has to offer.

Why Join Us?

At ANF Group, we are committed to building exceptional projects and fostering a work environment where innovation, collaboration, and professionalism thrive. As the Lead Superintendent, you will play a pivotal role in shaping the future of our company and ensuring that our projects meet the highest standards of quality and excellence.

Company Benefits:

• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Opportunities for professional development and growth

Responsibilities include:

• Assist Planning & Scheduling Department with developing an initial project schedule and communicate sequence and schedule updates to all subcontractors and vendors.
• Develop, maintain, and enforce a project site logistics plan and temporary facilities plan.
• Develop, implement, maintain, and enforce a project site-specific safety program in accordance with Policies and Processes, local, state and federal laws to include all subcontractors.
• Develop, implement, maintain, and enforce a project specific quality assurance and workmanship program to include all subcontractors.
• Record daily reports.
• Provide direction to trade persons and subcontractors by coordinating plans, specification and schedules to ensure quality and on-time completion of work.
• Management of any OSHA site visits.
• Obtain and install standardized project signage and other required identification material.
• Participate with the Project Manager in issuance of monthly progress report, monthly payment applications, anticipated cost report and other financial costs reports,
• In coordination with the Project Manager, develop general conditions budget, and thorough labor cost reporting, manage and control the budget.
• Working knowledge of all project plans, specifications, contract with Owner, subcontractors, purchase orders, daily correspondence, shop drawings, submittals and all other project related documents and maintain a complete and accurate set of as-builts.
• Review and provide feedback on all purchase orders and subcontracts.
• Ensure timely project completion through project scheduling, expediting of material deliveries and the management of material and document submittal/approvals.
• Responsible for layout and field engineering in accordance with all project requirements.
• Ensure that all requirements of insurance, safety, labor relations and Equal Employment Opportunity are met.
• Proactively identify and solve problems to minimize risk.
• Review, approve, and code subcontractor and vendor payment applications and miscellaneous invoices.
• Develop and execute a plan for monitoring the completion of punch list items and coordinate all required field inspections.
• Promote the growth and development of client, subcontractor, and vendor relationships.

Qualifications

Education:

• Four (4) year degree in an accredited construction related curriculum (BSCE, BSCM, BSAE, etc.) preferred. Equivalent work experience will be considered in lieu of a degree.

Experience:

• At least ten (10) to fifteen (15) years' experience as a Superintendent or at least fifteen (15) years of construction-related experience, experience with a General Contractor preferred
• Experience leading teams.
• Demonstrated mastery in the skills of field management, including supervision, financial reporting, client relationship, interpersonal skills, computer skills, safety/insurance, ability to communicate effectively, both written and oral.
• Demonstrated success in managing or potential to manage large, single construction projects/phases and multiple team members.
• Must have strong communication, organization, and leadership skills.
• Demonstrated ability to train others and monitor their work for quality and completeness.

Key Attributes:

• Comfortable being a leader within the Company, willing to assert yourself when necessary.
• Accountability.
• Attention to detail.

Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to Race, Religious Creed, Color, National Origin, Ancestry, Physical or Mental Disability, Medical Condition, Genetic Information, Marital Status, Sex, Gender, Gender Identity, Gender Expression, Sexual Orientation, Military or Veteran status.

**Company conducts post-offer, pre-employment drug screening, background check, and Motor Vehicle Report.

For more Job Opportunities follow FINTRUST CONNECT here: FinTrust Connect: Jobs | LinkedIn

AML Transaction Monitoring Analyst -Fort Lauderdale, FL

FinTrust Connect is excited to announce that we have partnered with a reputable international bank in search of an AML Transaction Monitoring Analyst. This individual is primarily responsible for performing all functions associated with high-risk customer management including reviews related to monitoring high-risk customers. The AML Transaction Monitoring Analyst is also a backup and support function for the AML Investigators in assisting with resolution of system alerts and investigation caseloads to ensure that work remains at acceptable levels. This candidate is responsible for evaluating patterns in customers’ activity and researching against internal and external information sources for identifying potentially suspicious activity and escalating issues and findings, as appropriate, for advanced investigation and analysis, when potentially suspicious or unusual activity is identified during a high-risk review.

Why this Opportunity:

• Culture: This bank values a strong team-oriented culture that prioritizes inclusivity and professional development. They believe in creating a supportive and collaborative work environment where all employees feel valued and empowered to reach their full potential. This institution is committed to fostering a positive and family-like atmosphere within the bank and to provide opportunities for career advancement and growth for their employees.

• Workplace (On-site, Hybrid, Remote): Hybrid in Fort Lauderdale, FL

• Function: responsible for maintaining appropriate case management of high-risk customer reviews (domestic and international), evaluating patterns in customers’ activity, and for obtaining and maintaining necessary supporting documents.

Requirements:

• Associate degree and/or equivalent work experience in the Banking/Financial industry
• Minimum of 4 years of experience in domestic and international AML transaction monitoring within the banking industry.
• Solid understanding of AML regulations and compliance requirements.
• Experience working with industry-standard transaction monitoring systems,
• Strong analytical and investigative skills, with an eye for detail.
• Excellent communication skills to convey findings and insights effectively.
• Relevant certifications such as CAMS (Certified Anti-Money Laundering Specialist) are highly desirable.
• Ability to work collaboratively in a team and independently when required.

Description:

• Conduct real-time monitoring of customer transactions to identify and investigate suspicious activity.
• Utilize advanced knowledge of AML regulations, including the Bank Secrecy Act (BSA), to identify and report potential risks.
• Analyze alerts generated by the transaction monitoring system, ensuring thorough investigations and appropriate documentation.
• Collaborate with the AML Compliance team to enhance monitoring processes and implement best practices.
• Stay informed about industry trends, emerging risks, and regulatory changes to adapt and improve monitoring strategies.
• Assist in the development and maintenance of AML policies and procedures.
• Provide guidance to internal stakeholders on AML-related matters.

The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements. This role serves as the central point of coordination—connecting internal team members while balancing the expectations and needs of both clients and candidates.

The PC is closely involved in every phase of assignments and projects. Based on defined goals and timelines, the PC prioritizes tasks, adapts to changing needs, and ensures seamless execution of processes and communications.

Often serving as the first point of contact for clients and candidates, the PC represents the Consultant(s) and the firm with professionalism and discretion. In a fast-paced environment, the PC must be highly adaptable, proactive, and capable of real-time problem-solving.

Responsibilities for the Role Include, but Are Not Limited To:

Project Management

• Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track

• Proactively coordinate team efforts to move projects forward efficiently

• Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed

• Schedule all business-related meetings, calls, and interviews

Project Communication & Documentation

• Manage and, when appropriate, own communications with clients and candidates

• Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations

Relationship Building & Management

• Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service

• Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners)

• Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services

• Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience

Managing Information, Data & Financials

• Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking

• Maintain accurate and confidential records within proprietary databases, including data entry and updates

• Collaborate with shared services teams on data management and financial processes as needed

Business Development

• Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking

• Actively assist in identifying opportunities and executing business development strategies

Candidate Profile

The ideal Project Coordinator is a proactive problem solver with strong judgment, attention to detail, and interpersonal skills. This individual can manage competing priorities, multitask effectively, and make sound decisions in a dynamic environment with multiple internal and external stakeholders.

Key Competencies and Experience Required:

• Project Management & Attention to Detail

Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately

• Problem Solving & Business Acumen

Ability to synthesize information quickly, anticipate challenges, and develop effective solutions

• Relationship Building

Strong interpersonal skills with the ability to build rapport and engage individuals at all levels

• Communication & Service Orientation

Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences

• A university degree from a respected institution is preferred. Strong proficiency in Microsoft Office, Excel, and PowerPoint is required.

Job description

WHAT'S ON OFFER

• Base salary depending on experience level.
• Annual and project-based bonuses
• Company vehicle or vehicle allowance (depending on candidate preference), along with inclusive benefits package
• Very strong project pipeline clear progression potential. Our client is a reputable, leading, local General Contractor with a heavy focus on multifamily and commercial construction projects. They are actively seeking multiple construction PM's to support their growth in the local market
• Strong pipeline in Miami - Midrise and Highrise Construction
• Mid-Size GC with room to grow and learn

Areas of expertise include: ground-up mid-rise multifamily projects

The Assistant Project Manager will assist the project team and have overall responsibility for the success of assigned project(s) with a focus on budgeting, planning, scheduling, quality, and relationship with owners and subcontractors

Select Responsibilities:

• Work with project team to ensure timely completion and accuracy of project information and targets
• Organize and participate in project meetings with staff, owners, architects, and trade partners
• Prepare contracts and change orders in a timely fashion
• Prepare and communicate monthly variance cost/budget reports to the management team
• Provide oversight for all phases of construction, including safety, staffing, and ensuring contract documents are being followed and work is on schedule and within budget
• Foster strong partnership with owner to help the firm continue building on their 80% repeat business with current clients
• Produce and assist in close-out documentation

CANDIDATE QUALIFICATIONS

• Bachelor’s degree in civil engineering, construction management or other relevant discipline
• Minimum of three years’ experience in the education, and commercial construction industries
• Successfully managed multiple projects to completion with values ranging from $5M-$100M
• Ability to organize, analyze, and problem solve challenges when they occur on assigned projects
• Effective communication and ability to build/foster strong relationships with all internal and external stakeholders

Job Type: Full-time

Pay: $75,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Cell phone reimbursement
• Dental insurance
• Fuel card
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Compensation Package:

• Base pay
• Benefits
• Vehicle and cell phone allowance
• Bonus opportunities

Work Location: In person