Information Technology Jobs in Florham Park

Office Assistant

Location: New Providence, New Jersey

Employment Type: Contractor to Permanent (3–6 month trial period)

Work Schedule: 4–5 days per week in office, with optional remote work on Fridays

About the Role

We are seeking a proactive and organized Office Assistant to support daily office operations and provide administrative support to leadership. This role combines office management, employee engagement, and executive assistance, requiring someone who thrives in a small, dynamic company environment. The ideal candidate is flexible, solution-oriented, and enjoys creating a positive and collaborative work atmosphere.

Key Responsibilities

Office Support

• Support daily office functions and create a welcoming environment for employees and visitors.
• Serve as the main point of contact at reception: greet guests, answer office questions, manage mail, and handle shipments.
• Be prepared to handle regulatory visits appropriately.
• Assist employees with planning office meetings, including site coordination and catering orders.
• Manage office vendors, including equipment maintenance and supply orders.
• Coordinate with building management on issues like temperature, cleaning, and other facilities needs.
• Create new hire badges, conduct office tours, and review office procedures.
• Assist in organizing company-wide events, executive meetings, off-sites, office lunches, team activities, and holiday parties.
• Foster a positive and collaborative office culture.
• Support ad-hoc projects and tasks as needed.

Administrative Support

• Provide proactive administrative support to leadership, including calendar management and resolving scheduling conflicts.
• Coordinate domestic and international travel; assist with expense reporting.
• Schedule recurring meetings, prepare agendas, and distribute meeting materials.
• Manage purchase orders, process invoices, and assist with financial administration tasks.
• Support recruitment efforts by scheduling interviews, coordinating candidate travel, and providing onsite support.
• Prioritize competing tasks and act proactively to address organizational needs.
• Serve as a versatile team member, contributing to special projects and covering gaps as they arise.
• Anticipate problems, take initiative, and provide solutions before issues escalate.
• Collaborate with other office admin team members to maintain an efficient and positive workplace.

Requirements

Education & Experience

• Bachelor’s degree preferred.
• 5+ years of experience in office coordination/management.
• 2+ years of experience in an administrative support role.
• Experience in pharmaceutical or biotech industries preferred but not required.

Skills & Attributes

• Positive, can-do attitude with a willingness to help others.
• Self-starter with a “roll up your sleeves” mentality.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, Teams, and advanced Outlook calendar management.
• Excellent interpersonal skills with the ability to build relationships across the organization.
• Highly organized with strong multitasking and prioritization abilities.
• Ability to work independently and collaboratively.
• Trustworthy and discreet with confidential information.
• Flexible and adaptable to handle ad-hoc tasks as needed.
• Able to lift boxes and office supplies over 30 lbs

Executive Assistant

Morris County, NJ | Hybrid

Base Salary: $50,000

About the Opportunity

A rapidly expanding, multi-location coffee brand — recognized as one of the fastest-growing coffee companies in New Jersey — is seeking a highly organized and proactive Executive Assistant to support the Office of the CEO.

This role will assist with administrative, operational, and organizational responsibilities across multiple companies owned and managed by the CEO, with the primary focus supporting the coffee brand’s leadership and operations, while also providing coordination and support for other affiliated businesses and entities within the CEO’s broader portfolio.

This is an excellent opportunity for someone who thrives in a fast-paced, entrepreneurial environment and enjoys helping leadership stay organized, focused, and executing at a high level.

The Role

The Executive Assistant will report directly to the Office of the CEO, providing day-to-day administrative, operational, and organizational support. This individual will act as a trusted partner to leadership, ensuring schedules are coordinated, communication flows efficiently, and key initiatives stay on track.

This role will support both professional and personal priorities of the CEO, while also assisting with coordination and administrative support across multiple businesses and investments within the CEO’s portfolio.

The position is hybrid, requiring time in-person in Morris County, NJ as well as flexibility to work remotely when appropriate.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling meetings, store visits, travel arrangements, and appointments for the Office of the CEO
• Coordinate internal and external meetings and track follow-ups and action items
• Handle confidential communications and correspondence on behalf of leadership

Operational Coordination

• Assist with coordination across multiple locations and internal teams
• Track priorities, projects, and operational initiatives for leadership
• Maintain organized documentation, reports, and internal systems

CEO & Portfolio Support

• Assist with tasks related to both business and personal priorities of the CEO
• Provide administrative coordination for other holding companies and ventures owned or managed by the CEO
• Help manage scheduling, communications, and logistics across multiple business interests

Communication & Organization

• Serve as a liaison between the Office of the CEO and internal team members
• Ensure deadlines, deliverables, and priorities are tracked and executed
• Assist in preparing presentations, reports, and operational updates

Special Projects

• Support strategic initiatives and business projects as needed
• Assist with coordination related to expansion and new location openings
• Help streamline internal systems and processes to improve operational efficiency

Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Coordinator, Office Manager, or similar role
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities in a fast-moving environment
• High level of discretion and professionalism when handling confidential information
• Comfortable supporting both professional and personal administrative needs for leadership

Ideal Candidate

• Highly organized and detail-oriented
• Proactive problem-solver who takes initiative
• Comfortable working in an entrepreneurial, high-growth environment
• Strong communicator who can keep multiple priorities moving forward

• Provide the highest degree of quality care and services by administering medication and treatments in a safe organized manner.
• Review, read, notate, and initial the electronic health record to document and learn about pertinent information about residents.
• Receive medication updates from Resident Care Director (RCD) or Wellness Nurse.
• Administer, assist with, and observe medications and treatments for each resident using the medication administration record and the Six Rights of Medication Pass ("Right" resident, medication, dosage, time, route, right to refuse).
• Ensure that medications are passed according to times utilizing a mobile medication cart.
• Document and initial as medications are given and ensure that appropriate documentation is completed for refusal or missed doses.
• Maintain confidentiality of all resident information including resident medication among other residents.
• Report all resident concerns and unavailable medication while administering the medication to the RCD or Wellness Nurse.
• Restock medication cart after all medication passes.
• Assist in checking medication regardless of packaging system.
• Assess the residents to determine need for "as needed medication" and appropriately document and report to supervisor.
• Count all narcotics with another Medication Care Manager (MCM) or Lead Care Manager (LCM) each shift and report discrepancies to the RCD or Wellness Nurse.
• Maintain and clean the Medication Room, medication carts, and treatment carts for neatness, cleanliness, availability of medications, and expired medications.
• Follow re-fill process for medications.
• Help residents maintain independence and promote dignity and physical safety of each resident adhering to the Sunrise Principles of Service.
• Strive to understand and respond to each resident with empathy, always remaining mindful of the resident's unique communication patterns, history, and basic human needs.
• Practice routinely good standard care precautions of cleanliness, hygiene, and health.
• Audit medication carts.

• Notify RCD of any resident and/or family concerns.
• Attend and actively participates in daily Cross Over meetings facilitated by the LCM.
• Conduct Service and Health Updates as directed by RCD.
• Participate in the development of the Individualized Service Plans (ISP).
• Transcribe orders.

• Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations.
• Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures.
• Report all accidents/incidents immediately.
• Report all unsafe and hazardous conditions/equipment immediately.
• Ensure any cords, carts, equipment, and other hazards are always kept out of the way, not blocking exits, and in compliance with fire codes.
• Comply with all infection control techniques, placement of bio-hazard containers, removal techniques, procedures, and policies.
• Understand and practice the proper method of attending to and disposing of, and the possibility of exposure to, blood borne pathogens, bodily fluids, infectious waste, sharp sticks, and hazardous materials.
• Report occupational exposures to blood, body fluids, infectious materials, sharp sticks and hazardous chemicals immediately.
• Ensure oxygen tanks are stored safely, exchange guest/resident's tanks when empty, and monitor to make sure liters of oxygen are at prescribed levels.

• Participate as a member of a team and commit to working toward team goals.
• Demonstrate in daily interactions with others, our Team Member Credo.
• Commit to serving our residents and guests through our Principles of Service.
• Contribute to the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops.
• Attend regular meetings; Town Hall, Department Team, Cross Over, Medication Technician and others as directed by the Supervisor/Department Coordinator.
• Attend regular training by RCD and neighborhood coordinators.
• May be designated as shift supervisor.
• May supervise other medication care managers.
• Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
• Perform other duties as assigned.

• Ability to make choices and decisions and act in the resident's best interest
• Ability to react and remain calm in difficult situations
• Ability to handle multiple priorities
• Possess written and verbal skills for effective communication and level of understanding
• Demonstrate good judgment, problem solving and decision-making skills

• LPN, LVN, or state/province specific licensed nurse credential
• In states/provinces where appropriate, must maintain certifications
• Maintain the following certifications and ongoing training and re-education as required by Sunrise and state/provincial regulations:

• Must be at least 18 years of age
• Previous experience working with seniors preferred
• Desire to serve and care for seniors
• As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance

• Medical, Dental, Vision, Life, and Disability Plans
• Retirement Savings Plans
• Employee Assistant Program / Discount Program
• Paid time off (PTO), sick time, and holiday pay
• myFlexPay offered to get paid within hours of a shift
• Tuition Reimbursement
• In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.
• Some benefits have eligibility requirements