Information Technology For Development Jobs in Somerville

Role: Administrative Support Staff

Location: onsite daily - Boston, Massachusetts

Duration: 8 month contract (through end of November) extension possible

Work Schedule: 35 hours/week ? TBD 8:30-4:30 or 9:00-5:00

Job Description:

Administrative Support Staff

Position Overview

Provide administrative support for the Women Who Empower Innovator Awards application cycle, ensuring smooth operations from call for applications through finalist selection. This role supports the Special Assistant and Project Manager of Alumni Relations and Annual Giving and works in partnership with the Executive Director of Women’s Entrepreneurship in managing a high-volume application process with attention to detail, accuracy, and adherence to established timelines.

Key Responsibilities – Application Cycle Management

Application Period (March-April)

• Monitor application submissions daily and track volume across award categories to ensure balanced representation
• Send application deadline reminder communications to prospective applicants
• Provide technical support to applicants experiencing issues with the online application portal
• Review incoming applications for completeness and flag missing required fields

Verification & Data Management (March – April)

• Conduct degree verification by cross-referencing applicant information with university records in ascend
• Coordinate with Registrar's office through designated liaison to verify discrepancies (minimum 2-week turnaround required)
• Verify and update applicant address information using ascend database
• Flag records with outdated or inconsistent information on tracking spreadsheets
• Follow up with individual applicants to collect missing application information after deadline
• Manage data extraction and organization for reader distribution

Reader & Judge Support (April – May)

• Maintain a record of readers and judges and properly code in data management platform
• Prepare and distribute application packets to readers, grouping applications by venture theme
• Compile and organize reader scorecards as they are returned
• Prepare semifinalist application materials for judge review
• Schedule and coordinate finalist presentation meetings
• Maintain confidential records of all evaluations and scores

(June-November)

• Administrative Support
• Maintain organized filing system for all application materials and evaluation documents
• Ensure adherence to established timeline and alert Executive Director of Women’s Entrepreneurship of potential delays
• Support communication with readers, judges, and applicants as needed
• Assist with preparation of final recommendations for approving authority
• Coordinate notification process for awardees and non-awardees by July 31 deadline
• Other duties as assigned to support the Advancement Division

Required Qualifications

• Strong attention to detail and ability to identify discrepancies in data
• Proficiency with database systems (experience with ascend preferred)
• Advanced skills in Microsoft Office Suite, particularly Excel for data management
• Experience with WordPress or similar content management systems
• Excellent organizational skills and ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Demonstrated ability to work independently and problem-solve

Preferred Qualifications

• Experience with Qualtrics or Canvas learning management systems
• Familiarity with university advancement or alumni relations operations
• Knowledge of entrepreneurship or innovation programming
• Previous experience supporting awards or scholarship programs

Executive Assistant to the CEO, CFO and C-Suite Team, Boston, Mass, Hybrid

A global and innovative energy solutions company is seeking an exceptional Executive Assistant to serve as a true “right hand” to the CEO, CFO as well as help others on the C-Suite team with some administrative work. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO's CFO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. Excellent skills using AI is a MUST as well as a “can do” problem solving persona. This is 3 or 4 days in the office depending on what is going on.

About the Job:

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO/CFO for meetings and conversations with context and background information; leverage AI to draft, summarize analyze and prepare materials.

Time, Energy & Focus Management

• Manage a complex and fluid calendar with an understanding of priorities and relationships, .
• Protect the CEO and CFO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries.

Communication & Relationship Management

• Serve as a warm, professional liaison between the CEO/CFO and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO and CFO’s behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow-Through

• Distill information into clear, actionable insights for the CEO and CFO; create and edit PowerPoint presentations.
• Track commitments, decisions, and follow-ups to ensure momentum and accountability.
• Support special projects and initiatives that require coordination, and thoughtful execution.
• Plan quarterly meetings and events, dinners

About You

• Bachelor’s degree required.
• At least 5 years of experience supporting busy C-Suite executives, preferably in the tech or finance space and someone who thrives in a start- up type firm mentality.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite
• Up to date and use AI Tools for daily work to increase productivity and improve processes
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long-term partnership.
• You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
• Base Salary, Discretionary Bonus, 100% Medical Health Care Coverage for Employee, Unlimited PTO

Salary Range: $90,000k- $115,000 (depending on experience)

Vaxess is developing a pipeline of next-generation therapeutics on our novel micro-array patch platform. With only five minutes of wear-time on the skin, the Vaxess’ patch combines room temperature stability with simplified application to dramatically alter the way that drugs are delivered. Vaxess is committed to enabling products that are not only more effective, but also more accessible to patients around the world.

Research & development at Vaxess is cross-disciplinary, integrating mechanical, industrial, biomedical, and chemical engineering with chemistry, biology, and human factors to address important unmet medical needs. We are seeking a talented, collaborative, and highly motivated engineer to join our growing team. This role offers a unique opportunity to build manufacturing capacity from the ground up to bring innovative technology to the global vaccine and therapeutic market.

Responsibilities:

• Characterize and improve manufacturing process unit operations by designing, executing, and analyzing process development experiments; communicate results via written reports and oral presentations to internal and project teams
• Support manufacturing scale-up by assessing novel equipment, work flows, analytical techniques/PAT, and process configurations
• Support manufacturing operations by incorporating equipment and process improvements within established processes and equipment trains, and by revising manufacturing batch records, SOPs, and other controlled documents to reflect changes; contribute to implementing and maintaining Vaxess’ Quality System.
• Supervise and mentor junior engineer(s) and technicians, including a direct report
• Collaborate closely with cross-functional teams to support product development and manufacturing activities

Qualifications:

• BS in Mechanical Engineering, Biomedical Engineering, or a related discipline
• 2 – 7 years of relevant direct R&D experience within the medical device or biopharmaceutical industries; experience working on combination products is highly desirable
• Demonstrated success using empirical and first-principles models to inform and analyze experiments; experience with statistical methodologies and working with large data sets (e.g. Six Sigma, DoEs, multivariate techniques) is a plus
• Excellent time and project management skills and proven ability to meet goals and deadlines
• Demonstrated abilities to learn new skills and fields, creatively solve challenging technical problems, think independently, and work collaboratively in diverse multidisciplinary teams
• Entrepreneurial spirit and drive to positively impact global human health

At Vaxess, we’re bringing together exceptional talent to drive our product development forward. We value collaboration, curiosity, and a dynamic work environment. To apply, please submit your CV/resume to

Location: Woburn, MA (on-site 5 days per week)

Vaxess is developing a pipeline of next-generation therapeutics on our novel micro-array patch platform. With only five minutes of wear-time on the skin, the Vaxess’ patch combines room temperature stability with simplified application to dramatically alter the way that drugs are delivered. Vaxess is committed to enabling products that are not only more effective, but also more accessible to patients around the world.

Responsibilities 

• Support MAP manufacturing and process development for the Platform Research team.
• Work cross-functionally with formulation/analytical and preclinical teams to identify novel candidates for  development on the MAP platform, build platform flexibility and utility.  
• Develop and document batch records and test methods to characterize and support MAP formulation and  process development; identify opportunities for process improvement.  
• Thoroughly document MAP manufacturing process parameters, analyze data and trends, and effectively  communicate results through technical presentations and written reports.  
• Support early collaborations with strategic partners by generating proof-of-concept data packages.
• Interface with manufacturing and automation teams to share learnings and support platform improvement.
• Assist with the design and testing of new fixtures, tooling, and equipment to improve process throughput and  consistency.  

Qualifications 

• BS or MS in Biomedical, Chemical, or Mechanical Engineering, or related discipline with 0-2+ years of R&D  biotech or medical device experience.  
• Prior industry experience with novel platform and process development is preferred.  
• Familiarity with imaging and physical characterization techniques is a plus.  
• Experience with programming and prototyping/3D printing is a plus.  
• Experience with GxP is a plus.  
• Strong attention to detail. Ability to identify root causes of problems and recommend corrective actions.
• Excellent verbal and written communication skills. 
• Demonstrated abilities to learn new skills and fields, solve challenging technical problems, think independently,  and work collaboratively in cross-functional teams 
• Entrepreneurial spirit and drive to positively impact public health 

At Vaxess, we’re bringing together exceptional talent to drive our product development forward. We value collaboration, curiosity, and a dynamic work environment. To apply, please submit your CV/resume to

Salary Range: 65k-95k

Title: Materials Management Specialist/Senior Materials Management Specialist

Location: Woburn, MA (on-site 5 days per week)

Vaxess is developing a pipeline of next-generation therapeutics on our novel micro-array patch platform. With only five minutes of wear-time on the skin, the Vaxess’ patch combines room temperature stability with simplified application to dramatically alter the way that drugs are delivered. Vaxess is committed to enabling products that are not only more effective, but also more accessible to patients around the world.

The Role: 

Works under the operations team and in coordination with the Quality Assurance (QA) team to oversee the entire flow of materials, from procurement and inventory control to receipt to storage and distribution. Ensure all materials meet defined specifications and are available for intended use and quantities to support user needs. Provide continuous improvement efforts in purchasing, planning, and warehousing. Key responsibilities include strategic sourcing, inventory optimization, demand forecasting, supplier negotiation, and managing logistics for clinical distribution while reducing waste and costs.

Responsibilities: 

• Develop material strategies, forecasts demand, plans production and inspection schedules, and aligns material flow with business goals.
• Maintains optimal inventory levels, conducts physical counts, investigates discrepancies, and implements lean manufacturing principles.
• Supervises purchasing, inventory, and warehouse activities in a manner consistent with cGMPs.
• Assists Quality Assurance to assign and document the status for all materials used in the development of Vaxess products.
• Implements initiatives to reduce waste, cost efficiencies, and improve financial performance.
• Sources, negotiates, and purchases goods and services, building strong supplier relationships and ensuring quality and reliability.

Qualifications: 

• 2 to 5 years in Material Management or Shipping and Receiving in the Pharmaceutical or Medical Device Industries working in a cGMP Environment.
• Strong understanding of supply chain, logistics, and inventory principles.
• Experience with ERP Systems/SAP preferred.
• Experience with standard cGMP storage requirements for Quarantine, Release and Rejected materials.
• Experience with the receipt, storage, distribution, and shipping of temperature-controlled materials.
• Bachelor’s Degree in a relevant field (Logistics, Biomedical Engineering or Health Care Management and certifications (APICS, ISM) preferred.

At Vaxess, we’re bringing together exceptional talent to drive our product development forward. We value collaboration, curiosity, and a dynamic work environment. To apply, please submit your CV/resume to   

Salary range: 60k - 80k

Title: Operations Associate, Facilities

Vaxess is developing a pipeline of next-generation therapeutics on our novel micro-array patch platform. With only five minutes of wear-time on the skin, the Vaxess’ patch combines room temperature stability with simplified application to dramatically alter the way that drugs are delivered. Vaxess is committed to enabling products that are not only more effective, but also more accessible to patients around the world.

Research & development at Vaxess is cross-disciplinary, integrating mechanical, industrial, biomedical, and

chemical engineering with chemistry, biology, and human factors to address important unmet medical needs. We are seeking a talented, collaborative, and highly motivated engineer to join our growing team. This role offers a unique opportunity to build manufacturing capacity from the ground up to bring innovative technology to the global vaccine and therapeutic market. Vaxess Manufacturing Tour

Responsibilities

• Provide support for the overall lab environment, ensuring proper functioning of utilities, lab equipment and life
• safety systems
• Perform facility & safety inspections including chemical, biological and universal waste consolidation
• Perform equipment installations, qualifications and calibrations for lab & facility equipment/casework
• Provide support to various facilities administration duties including but not limited to external vendor
• coordination, landlord services, HVAC, plumbing, etc.
• Provide support to consumable, chemical and off-site storage inventories
• Collaborate closely with cross-functional teams to support product development and manufacturing activities
• Maintain necessary certifications DOT, RCRA, Bloodborne Pathogens, etc.

Qualifications

• 2-4 years’ experience as on-site technician working in an industrial R&D, Quality Control or Manufacturing lab
• Highschool Diploma/GED is required, BS in STEM degree is a plus
• Ability to lift 50 Lbs. & work across multiple sites
• Familiarity with Lab standards, compressed gas and laboratory utilities, generators, HVAC, IT & access control
• Familiarity or experience working in GxP, a cleanroom and/or a biomedical laboratory environment
• Excellent time and project management skills and proven ability to meet goals and deadlines
• Demonstrated ability to build, repair and maintain equipment, fixtures and furniture
• Demonstrated abilities to learn new skills and fields, creatively solve challenging technical problems, think
• independently, and work collaboratively in diverse multidisciplinary teams
• Entrepreneurial spirit and drive to positively impact global human health

Vaxess is building a team of exceptional people to rapidly advance product development. We work closely as a team and thrive in a dynamic, exciting, and engaging work environment. If you’re interested in joining the Vaxess team, please submit your CV/resume to

This isn't a traditional AppSec role. It sits right at the intersection of AI-driven development, SaaS security, and financial-grade risk management—and they need someone who can help shape how security evolves alongside modern engineering.

Why this role stands out:

• Ownership of AppSec across 20+ SaaS applications in a highly regulated financial environment
• Direct involvement in securing AI-assisted development (Copilot, Cursor, Codex)
• Hands-on with AI-powered pentesting tools + modern SAST/DAST pipelines
• Opportunity to define secure AI coding guardrails (this is a big focus area for them)
• High collaboration with engineering, risk, and compliance—this is a true partner role, not a silo

What they're looking for:

• Strong background in application security + secure SDLC (SAST, DAST, SCA)
• Experience with code review (Python, C#, Java, or JavaScript)
• Exposure to AI-driven development environments and their security implications
• Ability to balance technical risk with business impact (this is key in their environment)
• Bonus if you've worked with SSPM tools or SaaS security at scale

• Location: Boston (4 days onsite)

Location: Woburn, MA (on-site 5 days per week)

Hours: 8am - 5pm

Vaxess is developing a pipeline of next-generation therapeutics on our novel micro-array patch platform. With only five minutes of wear-time on the skin, the Vaxess’ patch combines room temperature stability with simplified application to dramatically alter the way that drugs are delivered. Vaxess is committed to enabling products that are not only more effective, but also more accessible to patients around the world.

Responsibilities

• Perform cGMP manufacturing operations according to documented procedures or batch records
• Operate automated manufacturing equipment and record relevant in-process data.
• Complete production and testing records following Good Documentation Practices (GDP)
• Handle, assemble, and visually inspect products, including use of a microscope, automated inspection systems, or other optical systems.
• Contribute to root cause analysis (RCA) and help contribute to manufacturing investigations
• Support manufacturing related R&D efforts as needed
• Perform other assigned duties related to manufacturing, quality control, and/or facility operations.

Qualifications

• 2 + years’ relevant experience working in regulated environments in medical device or biopharmaceutical industries; experience working in a clean room is preferred
• High school diploma minimal, associate’s degree or trade certifications preferred
• Good written and verbal communication skills, attention to detail, and a demonstrated ability to work effectively within a team
• Ability to stand or sit for a full shift on a manufacturing line
• Entrepreneurial spirit and drive to positively impact global human health

At Vaxess, we’re bringing together exceptional talent to drive our product development forward. We value collaboration, curiosity, and a dynamic work environment. To apply, please submit your CV/resume to

The Marketing Project Manager will support and lead special projects, event marketing and campaigns. Gather information and understand the overall direction of project requests ranging from inbound requests to strategic hospital and system initiatives. Work across other teams including the Community engagement and the Development team, collaborating closely with event managers supporting large scale events or conferences. General duties include, building project schedules, cost estimates, forecasting hours for projects, coordinating with different teams to ensure deadlines are met, approvals are gathered, and enforce process.

• Manage project development from inception through completion, effectively leading and motivating internal team to produce best in class work
• Coordinate and manage client meetings; responsible for daily project communication with key client contacts
• Organize, direct and manage the marketing support and execution for signature hospital events
• Coordinate and manage client meetings; responsible for daily project communication with key contacts
• Effectively utilize data and analytics to report out and identify key themes and learnings that can improve projects, campaigns and department processes
• Bachelor’s in Communication, Marketing (or related field) is required
• 6+ years of relevant marketing and communications project management experience is required. Healthcare and/or agency experience preferred

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• The Patient Services Representative I (PSR I) represents the face of the company to patients who come in, both as part of their health routine or for insights into life-defining health decisions.
  
• The PSR I draws quality blood samples from patients and prepares those specimens for lab testing while following established practices and procedures. The PSR I has direct contact with patients and creates an atmosphere of trust and confidence while explaining procedures to patients and drawing blood specimens in a skillful, safe and accurate manner.
  
• The PSR I will demonstrate Leadership Behaviors while focusing on process excellence skills and sensitivity to confidentiality and accuracy to patient information.
  
• Under the direction of the area supervisor, perform daily activities accurately and on time.
  
• Maintain a safe and professional environment.
  
• Performs with confidence, both the forensic and clinical specimen collection and processing duties following established practices and procedures.
  
• Maintains required records and documentation.
  
• Demonstrates organizational commitment and promotes a positive image to patients, clients, employees and the public in general.