Hybrid Executive Personal Assistant

A prominent firm is looking for an Executive/Personal Assistant to assist 5-7 high caliber clients. The role will be hybrid: 4 days in person, 1 day remote with more opportunity for remote work after the first six months. The office is in West Hollywood. The role requires a high level of confidentiality. The research will be in both treatment and preventative medicine and related wellness areas.

About the Job:

• Serve as a dedicated EA/PA and health concierge to 5-7 assigned members
• Manage and coordinate all health and wellness needs, including
• Scheduling doctor appointments and medical procedures
• Communicating with medical offices and insurance providers
• Researching and sourcing the best health and wellness vendors (e.g., nutritionists, personal trainers, wellness practitioners, fitness studios, wearables, cutting-edge and experimental technologies, and perhaps even mold testing, water testing for members’ homes, etc.)
• Conducting research, gathering options, and presenting pricing comparisons
• Collect and manage member information (including medical history) Use AI tools and models effectively
• Schedule medical and wellness appointments
• Collect and update medical and personal information
• Act on behalf of members to make inquiries, schedule services, and resolve issues
• Coordinate with members’ existing Executive Assistants or Personal Assistants when applicable
• Use and learn cutting-edge proprietary software platforms, including AI to manage requests and data
• Participate in onboarding calls and relationship-building video meetings with members
• Document workflows, identify efficiencies, and contribute to developing best practices for the program
• Provide responsive communication during business hours, occasional after-hours responsiveness for urgent matters as needed

About You:

• 3-7 years of experience supporting a senior executive or high-profile individual
• BA/BS from a college or university
• Experience in fast-paced startup or high-growth environments; comfortable with role ambiguity
• Strong research skills with the ability to synthesize options clearly and quickly
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Willingness to help build something from the ground up and iterate as the pilot evolves
• Outstanding communication skills
• Able to maintain a high level of confidentiality
• Exceptionally organized, discreet, and detail-oriented
• High emotional intelligence, sound judgment, and a proactive mindset

Salary, Equity, Benefits, Paid Vacation