Legal Assistant - Commercial Finance

Commercial Finance Legal Assistant

Location: Chicago, IL (Onsite – Downtown near Millennium Park)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Employment Type: Full-Time, Direct Hire

Compensation Range: $85,000 – $95,000 / year

Benefits: Competitive benefits package including health coverage and up to $300/month public transportation reimbursement.

About the Organization

A well-established Chicago-based commercial law firm is seeking an experienced Commercial Finance Legal Assistant to support a busy and sophisticated finance practice. The firm is known for its collaborative environment, strong reputation in commercial finance and business litigation, and modern office space located in the heart of downtown Chicago.

Due to increased deal activity within the practice, the team is looking to add additional administrative and transactional support.

Position Summary

The Commercial Finance Legal Assistant will provide high-level administrative and transactional support to a group of attorneys and partners within the Commercial Finance practice. This role will assist with the preparation and coordination of finance-related legal documents, track deal progress, and support attorneys with scheduling, billing, and client communication.

The position requires strong attention to detail, the ability to manage multiple priorities, and experience supporting complex commercial finance transactions.

Responsibilities

• Assist with commercial finance transactions including drafting and editing legal documents

• Compile signature pages and assist in preparing and organizing closing sets

• Track deal progress and follow up on outstanding items

• Coordinate the new matter intake process including conflicts checks and engagement documentation

• Prepare letters and correspondence for attorneys

• Manage calendars, schedule meetings, and coordinate conferences and travel

• Enter and edit attorney time and assist with billing processes and pro forma reviews

• Process expense reports and maintain documentation within the firm's document management system

• Communicate with clients, co-counsel, and internal departments regarding active matters

• Maintain deal tracking spreadsheets and support closing documentation processes

Required Qualifications

• Associate's or Bachelor's degree

• Minimum 3 years of experience as a Legal Assistant within Commercial Finance

• Experience supporting multiple attorneys and partners in a fast-paced legal environment

• Strong experience drafting and editing legal documents related to finance transactions

• Experience with new matter intake processes and conflicts procedures

• Strong Microsoft Office skills, particularly Microsoft Word and Excel

• Ability to quickly learn and utilize document management systems

• Strong organizational, communication, and time management skills

Preferred Qualifications

• Experience supporting 4–5 attorneys or partners simultaneously

• Prior experience working within a commercial law firm environment

• Experience coordinating complex deal closings and transaction documentation

Compensation & Benefits

The expected salary range for this role is $85,000 – $95,000 annually, depending on experience and qualifications.

Additional benefits may include:

• Medical, dental, and vision coverage

• Commuter reimbursement up to $300 per month for public transportation

• Paid time off and holidays

• Professional and collaborative office environment located in downtown Chicago

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.