Fedex Tracking Jobs in Usa
4,822 positions found — Page 7
Assists in the buildup/breakdown of pallets containing heavyweight freight.
Serves as liaison between company and ULD repair vendor, as required.
Performs other duties as assigned.
Minimum Education None Minimum Experience None Knowledge, Skills and Abilities Able to lift 50 lbs.
without assistance from the ground to chest level and to maneuver packages of any weight above 50 lbs.
using appropriate equipment and/or assistance from another person.
Able to walk and stand for designated work hours.
Able to bend and squat for designated work hours.
Able to maneuver packages above shoulder level.
Ability to maneuver packages in enclosed spaces and stack packages above one’s head if required at location.
Able to work in all weather conditions if required at work location.
Able to climb stairs and ladders if required at work location.
Able to successfully complete all basic and re-currency training.
The ability to communicate both timely and effectively, in a noisy operations environment, is required.
Job Conditions Non-covered safety sensitive position, a drug screen is required.
Ability to work in a constant state of alertness and in a safe manner.
Since operating motorized conveyances is required in this job, employee must possess a valid driver's license.
Pay Range: $17.89 per hour Additional Posting Information: Part Time
- Evening Shift
- Wed, Thur, Fri from 6:25 PM
- 12:25 AM & SAT from 6:25 PM-10:30 PM, & Sun from 9:45 PM-3:40 AM.
Must have a VALID LA DRIVER'S LICENSE and 2 VALID FORMS of US Government Issued Docs for SIDA BADGE process; Base Pay $17.89/hr. EEO Statement Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process.
Applicants who require reasonable accommodations in the application or hiring process should contact .
Applicants have rights under Federal Employment Laws: Know Your Rights Pay Transparency Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S.
Citizenship and Immigration Services' E-Verify program (For U.S.
applicants and employees only).
Please click below to learn more about the E-Verify program: E-Verify Notice ( bilingual ) Right to Work Notice ( English ) / ( Spanish )
May also be responsible for the physical loading, unloading and/or sorting of packages by hand, including lifting, pushing, pulling, carrying and placing, in a safe and efficient manner.
Essential Function • Performs trailer switches defined as hooking and moving a parked trailer from the yard to a load/unload door or hooking and moving a trailer from a door to the yard.
• Communicates with management and/or central control to coordinate trailer movements in the yard.
• Documents trailer moves using the Yard Management System (where available) or switcher cards.
• Performs pre- and post-trip inspections on switcher equipment.
• Understands and demonstrates effective yard switching safety processes and procedures.
In addition to the above essential functions, Switchers may also be required to perform Package Handler essential functions as follows: • Utilizes “hand-to-surface” methods for all package handling.
• Loads and unloads packages onto or from delivery vehicles, trailers, conveyor system carts and load gratings.
• Lifts, carries, pushes and pulls packages on a continuous and repetitive basis for approximate shifts of two to four hours.
• Determines the appropriate conveyor system by scanning packages, reading labels and charts, verifying numbers and memorizing information and sorts packages accordingly.
• Peforms other duties as assigned Minimum Education •None required Minimum Experience •No experience required; six (6) months of experience as a package handler or switching/CDL operator experience preferred.
Knowledge Skills and Abilities • Must have a valid driver’s license and maintain a Department of Transportation (DOT) file.
• Ability to understand and follow instruction regarding work duties and safety methods.
• Ability to discern numbers and information in order to sort packages correctly.
• Ability to use basic tools and equipment such as skate wheel rollers, dock carts, hand-held scanners, chutes and unloading devices.
• Strong communication and interpersonal skills; ability to work well in a fast-paced team environment.
Job Conditions • May work in hot and cold temperatures • May work in an environment with fumes • May work in an area with loud noise Preferred Qualifications: Pay Transparency: Pay: Additional Details: Preload Shift For details on our comprehensive benefits, click here .
Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process.
Applicants who require reasonable accommodations in the application or hiring process should contact .
Applicants have rights under Federal Employment Laws: Know Your Rights Pay Transparency Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S.
Citizenship and Immigration Services’ E-Verify program (For U.S.
applicants and employees only).
Please click below to learn more about the E-Verify program: E-Verify Notice ( bilingual ) Right to Work Notice ( English ) / ( Spanish )
This is a non-driving position (public roadways).
Performs other duties as assigned.
Minimum Education None Minimum Experience None Knowledge, Skills and Abilities Able to lift 50 lbs.
without assistance from the ground to chest level and ability to maneuver packages of any weight above 50 lbs.
using appropriate equipment and/or assistance from another person.
Able to walk and stand for designated work hours.
Able to bend and squat for designated work hours.
Able to maneuver packages above shoulder level.
Ability to maneuver packages in enclosed spaces and stack packages above one’s head if required at location.
Able to work in all weather conditions if required at work location.
Able to climb stairs and ladders if required at work location.
Able to successfully complete all basic and re-currency training.
The ability to communicate both timely and effectively, in a noisy operations environment, is required.
Job Conditions Non-covered safety sensitive position.
Ability to work in a constant state of alertness and in a safe manner.
Pay Range: Additional Posting Information: Part-time Handler; Shift 1: Mon to Fri 6:30 AM to 9:30 AM; Shift 2: 6:30 PM to 10:00 PM; Pay: $18.06/hr EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process.
Applicants who require reasonable accommodations in the application or hiring process should contact .
Applicants have rights under Federal Employment Laws: Equal Employment Opportunity is the Law EEO is the Law Supplement Pay Transparency Policy Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S.
Citizenship and Immigration Services' E-Verify program (For U.S.
applicants and employees only).
Please click below to learn more about the E-Verify program: E-Verify Notice (bilingual) Right to Work Notice (English) / (Spanish)
Performs other duties as assigned.
Minimum Education None Minimum Experience None Knowledge, Skills, and Abilities Able to lift 50 lbs.
without assistance from the ground to chest level and to maneuver packages of any weight above 50 lbs.
using appropriate equipment and/or assistance from another person.
Able to walk and stand for designated work hours.
Able to bend and squat for designated work hours.
Able to maneuver packages above shoulder level.
Ability to maneuver packages in enclosed spaces and stack packages above one’s head if required at location.
Able to work in all weather conditions if required at work location.
Able to climb stairs and ladders if required at work location.
Ability to work with power and hand tools.
Able to successfully complete all basic and re-currency training.
The ability to communicate both timely and effectively, in a noisy operations environment, is required.
Ability to read and speak the English language sufficiently to understand traffic signs, communicate with traffic safety officials and to respond to official inquiries and directions in accordance with FMCSA enforcement guidance.
Job Conditions Non-covered safety sensitive position.
Medical exam required.
Ability to work in a constant state of alertness and in a safe manner.
Since operating motorized conveyances is required in this job, employee must possess a valid driver's license.
Preferred Qualifications: Pay Transparency: Pay: Additional Details: Part Time 5PM-8PM Mon-Fri For details on our comprehensive benefits, click here .
Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process.
Applicants who require reasonable accommodations in the application or hiring process should contact .
Applicants have rights under Federal Employment Laws: Know Your Rights Pay Transparency Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S.
Citizenship and Immigration Services’ E-Verify program (For U.S.
applicants and employees only).
Please click below to learn more about the E-Verify program: E-Verify Notice ( bilingual ) Right to Work Notice ( English ) / ( Spanish )
Job Description
We are seeking experienced OTR Team Drivers to run dedicated FedEx routes. This is a high mile, consistent work opportunity for professional drivers looking for steady pay and reliable schedules.
Position Details:
OTR team driving (FedEx Ground)
Consistent Freight
Average 4,000-5000 miles per week
Eastbound routes
Schedule: Tuesday - Saturday
Home Time: Sunday & Monday off
No Touch Freight
Pay & Benefits:
.80 CPM (per team)
$250 layover pay per driver
Health insurance available (50/50 after 90 days)
1 week paid vacation after 1 year
Company Description
JYF Logistics is recruiting OTR Team Drivers for FedEx Ground contractors operating dedicated eastbound routes out of the DFW area.
Pay & Schedule:
-\t $0.80 CPM (per team)
-\t 4,000-5,000 miles weekly
-\t Tuesday - Saturday
-\t Off Sunday & Monday
-\t $250 layover pay per driver
Perks:
-\tNo-touch freight
-\tLate-model equipment
-\tHealth insurance available (after 90 days)
-\tPaid vacation after 1 year
Requirements:
-\tClass A CDL with Doubles/ triples
-\tTeam experience preferred
-\tClean MVR
-\tPass background & drug screen
Apply now — limited team positions available.
Company Description
JYF Logistics is recruiting OTR Team Drivers for FedEx Ground contractors operating dedicated eastbound routes out of the DFW area.\r
\r
Pay & Schedule:\r
\r
\t-\t $0.80 CPM (per team)\r
\r
\t-\t 4,000-5,000 miles weekly\r
\r
\t-\t Tuesday - Saturday\r
\r
\t-\t Off Sunday & Monday\r
\r
\t-\t $250 layover pay per driver\r
\r
Perks:\r
\r
\t-\tNo-touch freight\r
\r
\t-\tLate-model equipment\r
\r
\t-\tHealth insurance available (after 90 days)\r
\r
\t-\tPaid vacation after 1 year\r
\r
Requirements:\r
\r
\t-\tClass A CDL with Doubles/ triples\r
\r
\t-\tTeam experience preferred\r
\r
\t-\tClean MVR\r
\r
\t-\tPass background & drug screen\r
\r
\r
Apply now — limited team positions available.
This Jobot Consulting Job is hosted by: Sunshine Pennington
Are you a fit? Easy Apply now by clicking the "Apply" button
and sending us your resume.
Salary: $18 - $20 per hour
A bit about us:
We are a 50+ year old company, established and well-known in our industry. We ship products within the United States as well as internationally. The Customer Service Representative will need to have attention to detail skills and the ability to learn new processes.
This is a temporary to hire opportunity, Monday through Friday, 8 AM - 5 PM with some overtime during peak season.
Why join us?
Weekly Payroll Processing as a Jobot Consultant
Medical, Dental, and Vision Benefits
Opportunity for Permanent Placement
Mentorship and Growth
Job Details
Job Details:
Are you passionate about customer service and have a knack for problem-solving? Do you have a strong understanding of distribution processes and logistics? If so, we have an exciting opportunity for you! We are currently looking for a Consulting Distribution Customer Service Representative. This role is not just about handling customer inquiries - it's about building and maintaining trust with our customers. We are looking for a team player who is a self-starter, highly organized, and able to work under pressure.
Responsibilities:
As a Consulting Distribution Customer Service Representative, your main responsibilities will include:
1. Handling a high volume of customer inquiries about product availability, pricing, and shipping.
2. Processing orders, forms, applications, and requests.
3. Maintaining a comprehensive knowledge of our products and services to provide accurate information to customers.
4. Resolving customer complaints in a professional and efficient manner.
5. Keeping records of customer interactions, transactions, comments, and complaints.
6. Communicating and coordinating with colleagues as necessary.
7. Providing feedback on the efficiency of the customer service process.
8. Ensuring customer satisfaction and providing professional customer support.
9. Tracking shipments using various courier systems (UPS, FedEx) and resolving any issues that arise.
10. Assisting in the preparation of sales reports and data analysis.
Qualifications:
The successful candidate for the Consulting Distribution Customer Service Representative position must possess the following qualifications:
1. A minimum of 6 months of customer service experience, preferably in a distribution or logistics environment.
2. Strong knowledge of the distribution industry, including shipping, tracking, and bills of lading.
3. Excellent communication and interpersonal skills.
4. Proven ability to multitask, prioritize, and manage time effectively.
5. Strong problem-solving skills with a focus on customer satisfaction.
6. Proficient in data entry and good working knowledge of relevant software (MS Office, in particular).
7. Experience with UPS and FedEx systems is a plus.
8. Strong understanding of sales and pricing strategies.
9. High degree of accuracy and attention to detail.
10. Ability to work in a fast-paced, high-pressure environment.
Join our team and help us take our customer service to new heights. This is an excellent opportunity to grow your career with a company that values your skills and expertise. We look forward to hearing from you!
Interested in hearing more? Easy Apply now by clicking the "Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: /privacy-policy
Since 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances.
Basic Job Functions: SUMMARY: The Order Fulfillment Specialist is responsible for assembling kits as needed and preparing parts for shipment utilizing UPS and FedEx systems.
Duties include preparing and crating orders by processing requests according to the bill of materials; pulling parts; preparing parts for shipment or assembly kits; verify accuracy of order; and complete associated electronic transactions in warehouse management system prior to parts leaving the area.
ESSENTIAL FUNCTIONS: Read and follow computerized instructions for pick and packing work order items.
Gather parts for shipment ensuring the type and quantity of parts match the order, inspect product and remove defective parts, record and document parts for shipment, package parts according to the order, utilize small package shipment systems as provided by carriers to create tracking labels, create supporting shipping documentation, move order to delivery area.
Continually checking for completeness of work order requirements and components.
Organize and restock all products as needed on shelves in the UPS area.
Maintain an adequate inventory of stock items and communicate shortages to Shop Supervisor.
Assist with physical inventory on a regular basis.
Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.
Minimum Qualifications: Ability to work the 1st shift schedule of 6:00am
- 2:30pm Monday
- Friday.
Excellent oral and written communication skills in order to interact with employees.
Ability to read and interpret work instructions.
Ability to lift 50
- 75 pounds frequently.
Ability to squat, kneel and stand frequently.
High attention to detail and excellent organizational skills.
Ability to be trainiend on and use nail and staple guns.
Ability to be trained on pallet jacks and forklift for material handling purposes.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers and/or other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Preferred Qualifications: Experience with UPS, UPS world ship, FedEx and shipment of hazardous materials is highly desired.
Working knowledge of SAP preferred.
High school diploma or general education degree (GED) desired; one to three months related experience and/or training; or equivalent combination of education and experience.
Previous experience with pallet jacks and forklift for material handling purposes is a huge plus.
Experience with staple and nail guns and other hand and power tools.
About Factory Karts
At Factory Karts, we don't just build go-karts; we build championship-winning machines. Based in the heart of Phoenix, we are a fast-growing leader in the karting industry, dedicated to performance, innovation, and our racing community. We’re looking for a Fulfillment Specialist who takes as much pride in the "final lap" of the customer experience as we do in our engineering.
The Role
As our Fulfillment Specialist, you are the backbone of our shipping operations. You’ll ensure that every nut, bolt, and chassis reaches our customers and dealers quickly and accurately. We are looking for someone who is as comfortable behind a computer screen managing data as they are on the warehouse floor.
What You’ll Do
- Pick & Pack: Accurately pull parts and kits from inventory based on digital and printed pick sheets.
- Quality Control: Inspect items for damage or defects before they head out the door—only the best leaves our shop.
- Inventory Management: Assist with receiving incoming stock, restocking shelves, and maintaining an organized warehouse.
- Inventory Tracking: Use Microsoft Excel or Google Sheets to log inventory movements, track shipping costs, and maintain organized records.
- Shipping & Logistics: Prepare domestic and international shipments. Daily use of UPS WorldShip and FedEx Ship Manager is required to ensure timely delivery.
- LTL Coordination: Assist in booking and managing Third-Party LTL (Less Than Truckload) shipments for larger freight and chassis orders.
- Warehouse Flow: Safely move materials throughout the facility (experience operating a forklift is a major plus!).
Who You Are
- Detail-Oriented: You notice the difference between a 10mm and a 12mm bolt at a glance.
- Reliable: You show up ready to work and understand that the team wins together.
- Physically Active: You’re comfortable being on your feet, moving through the warehouse, and lifting up to 50 lbs.
- Tech-Savvy: Familiarity with shipping software or basic inventory systems is a plus.
- Bonus Points: A passion for motorsports or automotive mechanics!
Why Join Us?
- Competitive pay and growth opportunities within a growing brand.
- A high-energy work environment surrounded by world-class racing technology.
Translate transportation and logistics processes into functional and technical system requirements.
Prepare detailed BRDs, CRDs, user stories, process flows, and impact analysis documents.
Support solution design for inbound, outbound, intercompany, and returns transportation flows.
TMS Application Support & Enhancement Manage configuration changes, enhancements, and system optimizations within TMS platforms.
Support carrier onboarding, rate management, tendering, tracking, and freight settlement processes.
Provide production support for TMS applications with minimal downtime.
Analyze incidents, perform root cause analysis, and coordinate fixes with internal teams and vendors.
Integration & Technical Coordination Work closely with IT, middleware, and external vendors to support TMS integrations with WMS, ERP (SAP), EDI, APIs, and carrier systems (Fedex, UPS, GLS, etc) Participate in system upgrades, patches, and new feature rollouts.
Testing & Release Management Create and execute UAT test scenarios and validate business outcomes.
Support regression testing during releases and upgrades.
Coordinate production deployments and post-deployment validations.
Stakeholder & Project Support Support Agile/Scrum ceremonies including backlog grooming and sprint planning.
Provide user training, documentation, and post-implementation support.
RequiredSkills / Experience: Qualifications Education: Bachelor’s degree in supply chain, Information Systems, Computer Science, or related field (Master’s preferred).
Experience: 8+ years of IT/Supply Chain experience with at least 3+ years in TMS analysis and integrations.
Hands-on experience with TMS platforms (Descartes TMS, Oracle OTM, Manhattan TMS, or equivalent).
Familiarity with parcel manifesting systems, carrier rating engines, routing optimization, and WMS shipping dependencies.
Strong knowledge of WMS-to-TMS integration touchpoints (order management, load planning, shipment execution, freight billing).
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position: $92,000.00
- $138,000.00 Annual The actual salary will vary based on applicant’s location, education, experience, skills, and abilities.
This role is bonus and/or incentive eligible.
Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
For a more comprehensive list of our benefits please click here .
For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We’re dedicated to creating a Medline where everyone feels they belong and can grow their career.
We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.
Explore our Belonging page here .
Medline Industries, LP is an equal opportunity employer.
Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
- Under limited supervision, receive, sort and deliver mail and packages to pre-established internal mail locations as well as collect and prepare outgoing mail and packages.
- Responsible for handling escalated mail issues and providing a good customer service experience
- Scan all incoming packages and deliveries using mail tracking software
- Verify items are addressed correctly, marked with the proper postage and in suitable condition for outbound processing.
- Pick up all outbound packages (Fed-Ex and/or UPS) and daily mail from each department and deliver them to the outbound line.
- Serves as site lead and provides assistance and guidance to other mail team members Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match.
And much more! Education
- High school diploma or equivalent.
Relevant Work Experience
- 5 years' experience in a related field
- Must have experience and know how to use manual and/or electric pallet jack Additional
- Basic skill level in data entry.
- Lift up to 50lbs.
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position: $18.75
- $27.25 Hourly The actual salary will vary based on applicant’s location, education, experience, skills, and abilities.
Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
For a more comprehensive list of our benefits please click here .
For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We’re dedicated to creating a Medline where everyone feels they belong and can grow their career.
We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.
Explore our Belonging page here .
Medline Industries, LP is an equal opportunity employer.
Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
For corporate maintenance, this position is responsible for performing advanced preventative maintenance, installations, and repairs for corporate and regional facilities operations assigned.
This includes the maintenance of central plant distribution systems and mechanical equipment and facilitating the distribution of villa appliances and furnishings stored at the corporate facilities warehouse.
This role provides excellent service to both external and internal customers while adhering to all brand and OSHA compliance standards.
Expected Contributions Maintenance Performs advanced preventive maintenance, installation, troubleshooting, and repair of building systems and equipment, including HVAC, mechanical, low-voltage electrical systems, structured cabling (e.g., CAT6 punch-down to junction boxes), plumbing, refrigeration, commercial kitchen equipment, appliances, controls, and energy management systems.
Diagnoses system issues, calibrates controls and gauges, and completes repairs using appropriate tools, equipment, and technical documentation.
Installs, maintains, and reconfigures systems furniture, case goods, appliances, and equipment across multiple sites; performs general furniture maintenance, relocation, and setup as needed.
Supports central plant and warehouse operations by maintaining equipment, tracking, labeling, and identifying inventory, and recommending replacement of defective or outdated assets.
Responds to service requests, prioritizes assigned work, and completes tasks independently while coordinating with Facilities Leadership to meet established quality standards.
Identifies, locates, and operates equipment shut‑off valves and systems to support safe and effective maintenance activities.
Maintains accurate maintenance records, logs, and documentation, including work performed, readings, and equipment status.
Serves as an experienced technical resource by sharing knowledge and best practices with peers as needed; does not carry supervisory responsibility.
Maintains tools, equipment, and maintenance inventory, including requisitioning.
Mailroom Provides operational support as requested.
Operates Pitney Bowes to receive and distribute incoming mail and packages as needed.
Processes outgoing mail (USPS, FedEx) as needed.
Housekeeping Regularly conducts visual inspections of assigned properties.
Escalates any required actions to vendor management or facilities management team as appropriate.
Assists with housekeeping-related issues as requested.
Safety & Security Reports work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
Follows policies and procedures for the safe operation and storage of tools, equipment, and machines.
Identifies and corrects unsafe work procedures or conditions and/or reports them to management and security/safety personnel.
Follows property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).
Uses proper equipment, wears appropriate personal protective clothing (PPE), and employs correct lifting procedures, as necessary, to avoid injury.
Follows company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
Follows Hazardous Material Management Program procedures for handling and disposing of chemicals, fertilizer, pesticides, blood borne pathogens, etc., including using Material Safety Data Sheets (MSDS).
Completes appropriate safety training and certifications to perform work tasks.
Maintains awareness of undesirable persons on property premises.
All work performed in compliance with company policies, safety requirements, and applicable OSHA standards Quality Assurance/Quality Improvement Complies with quality assurance expectations and standards.
Identifies opportunities for processes improvements within assigned work areas.
Monitors work quality and standards to ensure expectations are met for assigned tasks.
Maintain Records or Logs Maintains daily logs of operation, maintenance, and safety activities, including test results, instrument readings, and details of equipment malfunctions and maintenance work.
Emergency Response Assists local authorities with emergency and natural disaster situations (e.g., flood, blackout, fire alarm) according to disaster response protocol.
Candidate Profile Education High school diploma or GED required.
Technical, Trade, or Vocational School Degree preferred.
Qualifications in Plumbing, HVAC, Mechanical, Electrical preferred Experience 1-2 years of related work experience Demonstrated senior-level technical experience required.
Working knowledge of HVAC equipment preferred.
Working knowledge of plumbing and electrical systems.
Experience maintaining power and water consumption records.
Experience driving forklift preferred.
Physical & Environmental Requirements The physical demands and work environment characteristics described below are representative of those an associate must be able to perform successfully, with or without reasonable accommodation, to perform the essential functions of this job.
Frequently stand, walk, bend, stoop, kneel, crouch, twist, and reach to inspect, install, repair, and maintain building systems and equipment.
Ascend and descend ladders and stairs to access mechanical rooms, ceilings, rooftops, and elevated equipment.
Ability to lift, carry, push, and pull materials, tools, and equipment, typically up to 50 pounds, with or without assistance.
May frequently or constantly exert up to 20 pounds of force, frequently exert up to 50 pounds of force, and occasionally exert up to 100 pounds of force using team lifts or mechanical aids as needed.
Perform tasks requiring manual dexterity, hand‑eye coordination, and the ability to operate hand tools, power tools, and diagnostic equipment.
Maintain visual acuity sufficient to read gauges, meters, control panels, blueprints, and digital screens.
Must be able to travel between sites and operate a company vehicle as needed.
The work environment for this position may include: Indoor and outdoor settings across corporate offices, warehouses, mechanical rooms, rooftops, and other facility areas.
Exposure to electrical systems, loud noise levels, vibration, confined spaces, dust, fumes, odors, and varying temperatures, including heat and cold.
Use of electricity, pressurized systems, chemicals, and cleaning agents in accordance with safety procedures and training.
Occasional work in emergency or time‑sensitive situations, which may require extended periods of standing, walking, or physical activity.
Must be able to safely perform work in compliance with all safety policies, including Lockout/Tagout procedures, hazardous materials handling, and emergency response protocols.
Must be able to follow established procedures for the safe operation and storage of tools, equipment, and machinery.
Skills and Attributes Ability to troubleshoot and resolve maintenance issues using sound judgment.
Hands-on experience performing general maintenance and repair work.
Ability to read and follow technical instructions, diagrams, and blueprints.
Experience using hand tools, power tools, maintenance equipment, and PPE.
Strong safety awareness and dependable work habits.
Ability to communicate clearly and complete work orders, logs, and reports.
Customer-focused mindset with the ability to work well on a team.
Strong organizational skills with the ability to manage multiple tasks.
Valid driver’s license with a clean driving record.
May require flexible scheduling, including evenings/weekends, emergency response, and overtime as business needs dictate.
Works independently while collaborating with leadership to meet quality standards.
Demonstrates professionalism and teamwork.
Takes ownership of work and contributes improvement ideas.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
JOB DESCRIPTION:
• Maintain and organize showroom including logging and sharing photos of new salesman samples
• Support sales during market appointments , whether in person or virtual
• Support marketing and advertising requests
• Prep and request samples for in-house photoshoots, as well as helping to assist during photoshoots.
• Assists sales team with entering orders into system
• Work closely with customer service teams to monitor shipping and ensure accounts deliveries dates are met
• Tract weekly selling, download selling reports and help sales team to analyze
• Help prepare approvals to send to accounts as needed and maintain detailed record of approvals
• ‘Manage and organize inventory files for sales team
• Pack, send and track samples or CADS to buyers as needed, via email or UPS/FEDEX
QUALIFICATIONS:
- Must have a passion for sales
- Minimum 1-2 years of related experience, preferably in wholesale/retail apparel industry
- Proficient in Microsoft Excel. Word & PowerPoint
- Bachelor’s Degree required
- Ability to prioritize, meet deadlines and multitask
About Mamiye Brothers Mamiye Brothers is a premier New York-based apparel company with over 70 years of industry expertise, specializing in the design, manufacturing, distribution, and marketing of some of the most recognized brands in women's, children's, and infant clothing. Built on a foundation of excellence, integrity, quality, and innovation, Mamiye Brothers is home to a diverse portfolio of brands including C&C California, Hurley, Habitual, Kensie Jeans, Wallflower, Off-White, Scotch & Soda, Little Me, Kissy Kissy, and more. Headquartered in Midtown Manhattan, we are committed to delivering best-in-class product and service across every segment we serve. To learn more, please visit us at:
Established since the 1940's, physician-led private practice with state-of-the-art technology and innovative diagnostic procedures.
FL has no state income tax.High-volume Urgent Care department supporting patients with walk-ins, after hours, and weekend care.
Urgent Care and Xpress Care departments are supported with a regional hospital with an on-call around the clock emergency services and specialty care.Urgent care department hours are 8am 6pm / 7 days a week.
NO Nights and NO Call.
15 shifts per month.
Must be willing to work 2 weekends p/month.
Procedures include lacerations, I&D, and foreign body removals.
On-site CT, Ultrasound, Digital X-rays, and Full Laboratory Testing.
Work with currently 10 providers and dedicated experienced RNs and LPNs.
Extensive primary care and multi-specialty base for timely referrals.
EPIC EMR.
J1 Visa or H1b sponsor available!Compensation/Benefits:Partnership eligible (2-3 year track with buy-in)Guaranteed base salary (up to $260k base)Generous commencement bonusRelocation assistanceHealth, Dental, VisionPTOCME allowance401kMalpractice with Tail CoverageCommunity:Located west of Tampa and SW of Orlando.
Home to several colleges and universities.
Large industries, including Publix Super Markets and transportation hubs for FedEx.
Enjoy historic districts, professional sports teams, including baseball, Lakeland Magic basketball, and soccer.
Lakeland Linder International Airport.
In this role, you will report to the Area Manager and will work closely with the Avantor's Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.
Location: Collegeville, PA
Shift: Monday-Friday 7:00 am -3:30 pm
Pay Range: $20.00/hr. - $22.00/hr.
Benefits:
Health and Wellness: Medical, Dental, Vision, and Wellness programs
Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.
Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance
Recognition: Celebrate your peers and earn points to redeem for gifts and products
What we're looking for
Education:
High school diploma or GED required
Experience:
Minimum 2 years in customer service, inventory replenishment, or material handling required
1-2 years of experience in a laboratory environment or familiarity with lab processes and procedures preferred
Technical Skills:
Knowledge of SAP, Oracle, Power BI, and other inventory management systems.
Proficient in digital tools and systems, including IM, SAP, and Microsoft Excel.
Comfortable navigating and troubleshooting handheld technology in fast-paced environments.
Additional Requirements:
Strong attention to detail and accuracy in all tasks.
Highly organized, dependable, and able to work effectively in a team-oriented environment.
Capable of standing for extended periods and lifting up to 50 lbs.
Previous experience working in a GMPregulated facility.
How you will thrive and create an impact
Avantor's Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.
The Inventory Technician is responsible for performing routine tasks at a customer site to support inventory management and operational efficiency. This role involves handling consumables, chemicals, samples, and other materials while ensuring compliance and regulatory requirements.
In this role you will:
Facilitate orders for consumable lab inventory replenishment and ensure timely restocking at point-of-use locations.
Receive and process inbound shipments from carriers such as UPS, FedEx, and others.
Manage and maintain customer stockroom inventory, including daily replenishment across the site.
Handle chemicals and hazardous materials in compliance with safety protocols and regulatory standards.
Maintain and inspect safety stations to ensure readiness and compliance.
Perform basic shipping duties and support production packaging, cylinder delivery/pickup, waste disposal, and glass washing.
Utilize handheld devices (e.g., palm scanners/readers) and computer systems (Avantor and customer platforms) for accurate inventory tracking and reporting.
Update and maintain Standard Operating Procedures (SOPs) and ensure adherence to established processes.
Conduct inventory control activities including:Monitoring slow-moving and obsolete stock; Performing cycle counts and annual physical inventories; Generating inventory reports and customer metrics
Coordinate schedules with team members to ensure coverage and workflow continuity.
Demonstrate flexibility in daily tasks and collaborate effectively with colleagues to meet operational needs.
Provide excellent customer service with a positive, professional attitude and act as a liaison for inventory-related inquiries.
Perform other duties as assigned to support site operations and customer satisfaction.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.
Why Avantor?
Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!
EEO Statement:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
For more information about equal employment opportunity protections, please view the Know Your Rights poster.
3rd Party Non-Solicitation Policy:
By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.
Location: San Diego, CA 92121
Duration: 3+ Months
Job Description:
- Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required. Basic level systems knowledge.
- Performs goods receipts against purchase orders or invoices, maintains records of received goods.
- Prepares, verifies and packages goods for shipment. Creates shipping documents for outgoing carriers. Fedex, UPS, DHL etc.
- Restocks supplies, delivers goods to offices.
Must Haves:
Given the small size of our team, which consists of just three people, it's essential to have someone cover Juan's duties to ensure smooth operations. The responsibilities of the temporary replacement will include a variety of critical tasks:
- Packing and shipping both domestic and international QSRs, verifying quantities, MCNs, and necessary paperwork, and processing everything in Precision.
- Handling India Sales Orders by processing them in Corp Oracle, creating all required documents, and ensuring their shipment.
- Running picks for customer sales orders, packing, and shipping them, and generating all necessary paperwork.
- Monitoring emails and the shipping list for sales orders.
- Managing and creating purchase orders for onsite crating services, overseeing the crating of equipment, and handling shipping and related documentation.
- Providing tracking information for outgoing shipments and monitoring the locations of delivered packages.
- Facilitating and managing prepaid orders and vendor prepaid freight shipments.
- Shipping and Receiving
Nice to Have:
Additionally, the temporary replacement will need to manage incoming deliveries and pickups:
- Capturing information and drivers' logs for all incoming deliveries and pickups.
- Maintaining, filing, and storing paperwork properly.
- Receiving and verifying deliveries from SP carriers and freight forwarders, noting any damages, and processing received packages in BEARTRACKS before routing them to end users.
- Monitoring the customer pickup rack, clearing, and delivering items to the office as needed, and prompting recipients to collect packages timely.
- Processing incoming EAG deliveries, emailing recipients, and routing them accordingly.
- Coordinating with third-party vendors and contractors for incoming freight and SP deliveries, routing them as needed.
- Processing and receiving PO inventory and non-inventory orders, verifying quantities and MCNs, and routing them appropriately.
- Receiving QESR orders, verifying quantities and part numbers, and routing them accordingly.
- Working closely with buyers on receipt amendments, damaged goods, reversals, and mis-deliveries.
- Handling blind receipts for drop-shipped items and managing the storage and notification process for Hazmat room items.
Morgan Consultants, Inc provides specialized engineering, management, and consulting services to a wide variety of food and beverage companies. We are seeking an Office and Admin Management professional with strong xls skills for immediate, full-time (40 hrs/wk) hire to be a significant part of our exciting and growing technical consulting firm located in the Decatur area. Compensation is based on level of experience and skillset. W-2 benefits include Holiday and PTO, 401k, Health, and Dental.
This is an exciting, multi-faceted opportunity with potential to leverage existing skills and develop more! This role immerses you into the Food Manufacturing industry. Candidates must be self-starters, motivated, and have excellent organizational and computer skills. Must have own car to occasionally run errands. The office is a non-smoking environment with dogs and cats.
Office Administration
- Ability to perform basic office hardware and software troubleshooting for PCs, Laptops, Printers, etc
- Answer and handle all incoming calls from employees, clients, partner companies, etc
- Assist with new employee and sub-contractor onboarding - Background Check coordination, completion of employment documents, Drug Test scheduling, etc
- Handle Travel Arrangements such as car, air, and hotel, with some price negotiating
- Maintain an atmosphere of professionalism, responsiveness, and a can-do attitude
- Order Supplies for the general office and individual employees as required
- PowerPoint, Word, and Excel proficiency including labeling photos, developing spreadsheets with formulas, and creating and editing presentations from other materials
- Provide Financial Reporting assistance as needed using Excel spreadsheets
- Run miscellaneous errands such as Post Office, Bank, FedEx, Shipping, Office Supplies
- Scheduling of office support services such as IT
- Provide daily e-Filing System Management and Hard Copy filing for new documents
- Update various Excel spreadsheets for record-keeping and financial analyses
- Update weekly Man-hour tracking for projects using Excel forms
Required Skills
- 6 years experience preferred with Office Management or Talent Acquisition roles
- Must be hands-on and proactive
- Ability to respond quickly to needs and changing priorities
- Associates degree or higher in related field
- Reporting assistance using Excel spreadsheets
- Highly organized, self-starter, multi-tasker, with ability to prioritize
- LinkedIn Recruiter experience
- Office, Operations Management or Talent Acquisition experience
- Strong Level MS Excel skills
Preferred Skills
- Experience with a consulting or engineering firm
- Highly detailed and accurate work
- Experience with data entry
- Great documentation skills
Important information: To be immediately considered, please send an updated version of your resume to
Title: AV Specialist
Pay Rate: $30.50 per hour
Location: Washington, DC, 20037
Duration: 6 months
Type – W2 contract (No C2C)
*This is an onsite role with no option for remote work.
*Shift is between the hours of 7am to 4pm Mon – Fri (might need to be flexible with the time shift once a month)
* AV + Desktop support experience needed
Job Description
This position will provide day-to-day meeting support and perform audio visual teleconferencing (AV/VTC) tasks such as completing Help Desk tickets and responding to telephone requests for AV/VTC assistance, maintaining active status board on system readiness, duplicating services, providing support for special events, and ensuring that all AV/VTC equipment is operational and set up properly. Set up and monitor video calls as needed. Provide in-room technical support for planned events, both onsite and offsite. Perform routine preventative maintenance checks and services on AV/VTC systems, including presentation laptops and theatrical lighting (Auditorium). Test the AV/VTC equipment for proper operation. Track all maintenance activity start to finish with proper documentation. Have proficient computer skills in Apple and PC-based software such as: Microsoft Office (Word, Excel, & PowerPoint), Microsoft Outlook, Microsoft Project. Inspection, Inventory, and Preparation of Conference Rooms. Audio-Visual Coordination. Develop and conduct on-site user and administrative training for the installed integrated audio/visual systems. Educate customers on use of presentation technology and room systems. Work with manager to determine needs for conference room and audio-visual projects. Also provide day-to-day Information Technology (IT) technical support for software and hardware, network connectivity, conference rooms, hoteling space and telephony. The role will also be responsible for supporting remote access tools, Mobile Devices and other IT elements. Strong remote troubleshooting skills are necessary, as the role will support customers both in person and remotely. Will. As the Tier 2 AV/Desktop Support Specialist, support and testing for various technical and process questions and issues. Prior experience supporting executive management teams a plus. The role is based in Washington DC, the global headquarters for the Danaher Corporation.
Job Details: Work experience required
EDUCATION: 2-4 years of college experience preferred. MCSA, A+, Net+ certifications considered a plus. EXPERIENCE: 3+ years supporting end users in a corporate, enterprise environment
Position Requirements:
- Be familiar with commercial audiovisual, videoconferencing and broadcast manufacturers of equipment, including some direct training. Organize and build solid relationships with internal and external partners to achieve organizational identity and business goals. Strong attention to detail, well-organized, and strengths in MS Teams.
- Experience troubleshooting Windows 11 laptops and desktops in a corporate environment, with regular VIP interaction. Experience with the following software (Microsoft Office, Microsoft Teams, Remote access tools such as Bomgar, Active Directory, Shipping and receiving software, such as FedEx).
- Mobile Device troubleshooting experience including Microsoft Authenticator, Office Apps and security applications.
- Experience troubleshooting network devices such as printers, tablets and other peripherals. Strong Attention to Detail.
- Exceptional communication skills. Experience working with IT Assets (laptops and peripherals).
- Must be able to lift at least 25 pounds.
- Additional desired skills: Experience with ticketing software such as Cherwell.
- Mac troubleshooting experience. MCSA, A+, Net+ certifications considered a plus. ITIL V4 Foundations Certification.
- Flexibility is needed to address escalation items outside normal work hours and to work with teams outside US time
Executive Assistant and Office Manager
This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.
Salary Range: $90,000-$100,000
Medical, Dental, Vision, 401K, Vacation & Sick PTO
This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.
The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.
The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
Key Responsibilities
Executive Support
- Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
- Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
- Coordinate detailed travel itineraries for frequent domestic travel.
- Support the Chairman and Founder as needed for miscellaneous tasks.
- Collecting and organizing tax documentation for accountants for business entities and family foundation.
- Support for AI initiatives to be incorporated into daily office operations.
- Monthly expenses department coding on corporate credit cards.
- Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
- Occasional personal tasks to be completed, no more than 15% of workload.
Office Management & HR Support
- Act as a central point of contact for the 12-person Manhattan office.
- Planning & executing of company wide Annual Meeting in November with support of COO.
- Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
- Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
- Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
- Planning volunteer days and office activities.
Education & Experience Requirements
- 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
- BA/BS degree or higher in a relevant field.
- Notary Public license in New York (will be required to obtain if not already licensed).
- Demonstrated experience within the real estate industry strongly preferred.
- Must be able to commute to the NYC office five days per week (M-F).
Required Skills
- Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
- Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
- High level of discretion and professionalism while handling sensitive financial and personal matters.
- Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
About Bromley Companies
The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
The Executive Assistant provides comprehensive administrative, organizational, and operational support across the enterprise, with primary executive support to the President/CEO and functional alignment with the VP of Culture, Learning & Development. This role is responsible for ensuring smooth daily operations of the corporate office, coordinating executive activities, and supporting compliance, records management, office services, and cross-functional administrative needs.
The Executive Assistant serves as a key point of coordination for internal teams, external partners, and visitors, while maintaining professionalism, confidentiality, and operational efficiency.
Principle Duties and Responsibilities:
Executive & Leadership Support
- Maintain and coordinate the President/CEO’s calendar, meetings, and scheduling priorities
- Organize and support executive and Board meetings, including agendas, materials, room setup, and catering
- Coordinate executive communications, correspondence, and document preparation
- Organize, maintain, and update customer, competitor, and executive files
- Scan, file, and manage executive records and business cards
Office Administration & Operations
- Coordinate meeting logistics including rooms, refreshments, catering, and post-meeting cleanup
- Answer and route incoming calls; greet visitors and direct them appropriately
- Monitor front desk activity, deliveries, and package distribution
- Order and manage office, kitchen, and mailing supplies
- Maintain general office organization, conference rooms, and common areas
- Open, sort, scan, and distribute incoming mail; prepare outgoing and certified mail
- Prepare and manage FedEx and USPS shipments
Legal, Compliance & Records Support
- Prepare and process NDAs, legal forms, credit applications, and compliance documents
- Coordinate legal billing approvals and routing to Accounts Payable
- Maintain corporate records, entity filings, licenses, and regulatory documentation for all subsidiaries
- Prepare annual and biennial filings including business entity reports, tax exemption forms, DOT filings, and related documentation
- Organize and maintain both digital (SharePoint) and physical corporate files
- Obtain and maintain Notary Public certification; notarize documents as requested
Vehicle, Travel & Credential Coordination
- Coordinate pool and company vehicle usage, documentation, mileage tracking, and renewals
- Process new vehicle registrations, titles, plates, and compliance documentation
- Maintain passport records, monitor expiration dates, and assist with renewals
- Support executive and business travel documentation needs as required
Facilities & Vendor Coordination
- Coordinate routine vendors and service providers (office services, shredding, uniforms, equipment, etc.)
- Sign and review routine vendor documentation as authorized
- Monitor office equipment and facilities needs and coordinate service requests
Additional Responsibilities
- Assist with special projects and cross-functional administrative initiatives
- Support Culture, Learning & Development activities as requested
- Perform other duties as assigned to support organizational effectiveness
Knowledge, Skills, and Abilities
- Strong organizational and time-management skills with high attention to detail
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion and professionalism
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and document management systems
- Strong interpersonal skills with the ability to interact effectively across all levels of the organization
- Ability to manage multiple priorities in a fast-paced environment
Education and Experience Requirements:
- High school diploma required; additional education preferred
- Minimum of 5 years of experience in an executive assistant or professional administrative role
- Experience supporting senior leadership and managing complex administrative responsibilities
Paralegal or Legal Administrative Assistant preferred.
Job Summary
The Inventory Control Specialist at Hanwha Power Systems Americas is responsible for the oversight of mission-critical turbomachinery parts and equipment. This role focuses on maintaining real-time inventory accuracy, managing critical part stocking operations for domestic and international shipments, and ensuring seamless shipment preparation and fulfillment to support HPSA’s global and domestic customer base.
Key Responsibilities
- Part Stocking & Logistics Support
- Coordinate the arrival and storage of critical spare parts at our Houston Service facility.
- Validate received materials against shipping documents (BOL) for accuracy in item counts and quality.
- Maintain accurate reporting of inventory levels and generate requisitions for replenishment of stock.
Shipment Preparation & Fulfillment
- Oversee the packing and labeling of high-precision turbomachinery components for safe transport.
- Schedule and dispatch LTL and general shipping carriers (Fed-Ex/UPS) for on-time delivery to customer sites.
- Ensure all fulfillment activities adhere to strict safety and quality standards.
Inventory Control & Auditing
- Perform regular cycle counts and physical inventory audits to reconcile digital records with actual stock.
- Utilize ERP systems (such as SAP or Oracle) to track real-time stock inflows and outflows.
- Investigate and resolve discrepancies between system data and physical stock to minimize shrinkage.
- Report Generation & Data Analysis
- Generate regular inventory reports for management, highlighting stock turnover, trends, and aging inventory.
- Develop and present KPIs such as order fulfillment rates and cost of goods sold (COGS).
- Provide data-driven recommendations to procurement for reorder points and stocking strategies.
Qualifications & Requirements
- Education: High school diploma required; Associate’s or Bachelor’s degree in Logistics or Business preferred.
- Experience: 1–3+ years of experience in inventory control, warehousing, or logistics, ideally within the energy or manufacturing sectors.
- Technical Skills: Proficiency in ERP systems (SAP, Oracle, or NetSuite) and advanced Microsoft Excel.
- Soft Skills: High attention to detail, strong analytical problem-solving abilities, and excellent communication skills.
- Physical: Ability to stand for extended periods and lift/handle heavy boxes or equipment as required in a warehouse environment.
- Wooden crating and boxing experience is a plus.
Compensation
Hanwha Power Systems Americas (HPSA) offers a dynamic and challenging work environment with benefits including generous Paid Time Off, Medical, Dental, Life Insurance and 401(k). HPSA will assist with normal moving expenses.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Equal Opportunity Veterans/Disabled
