Administrative Data Clerk / Data Examiner

Job Title: Data Examiner II

Location: Phoenix, AZ 85021

Hours/Week: 50

Shift: Day (8:00 AM – 5:00 PM)

Minimum Education Level: High School

Career Level: Entry Level

Onsite Requirement: Yes, local candidates only

Travel Required: No

Security Clearance: Yes (background check and drug screening via HireRight)

Position Overview

The Data Examiner II is responsible for reviewing, processing, and validating documents and data within systems such as FAA’s Document Management System (OnBase) and HEAPlus. The role involves ensuring data integrity, proper indexing, and timely reporting while maintaining compliance with office policies and procedures. Candidates must be local, able to attend in-person interviews within a week, and start within two weeks of an offer.

Key Responsibilities

• Review and process documents/applications for accuracy and completeness.
• Prepare eligibility documents, bar-code, scan, index, and upload documents into OnBase and HEAPlus systems.
• Validate scanned documents and ensure correct indexing into eligibility types.
• Send appropriate notices and emails; correct addresses in the system.
• Document and validate returned mail, sort and prep mail for scanning, and refer items to appropriate personnel.
• Follow administration and office/unit guidelines; may require translation or bilingual services.
• Compile data and complete reports accurately and timely.
• Adapt to changing environments, technologies, and priorities.
• Multi-task, prioritize work, and maintain organizational efficiency.

Required Skills

• Good listening, oral, and written communication skills.
• Ability to establish and maintain effective working relationships.
• Effective time management and organizational skills.
• Accurate data compilation and timely report generation.
• Ability to adapt to changing environments and new technologies.
• Multi-tasking and prioritization skills.

Preferred Skills

• Proficiency in computer software programs: Microsoft Word, Excel, Google Workspace.
• Experience with operation of terminal computers to input data and review case records.
• Familiarity with office practices and procedures.