Engineering Structures Journal Sciencedirect Com By Elsevier Jobs in Chicago Remote

About the Apprenticeship Opportunity

The Designer Apprenticeships provides an incredible opportunity to leverage your drafting skills to learn the design and engineering process of a variety of engineering disciplines. We are offering year-long positions, providing salary, training, and a flexible schedule with an opportunity to achieve Employee Ownership at the end of the program!

The Work:

Our Designer Apprentices are responsible for revising and preparing drawings of basic components from explicit verbal or written instructions and detailed sketches. This position successfully plots drawings; learns and follows company and client drafting standards and procedures; and, most importantly, learns the engineering and design practices of their selected business line.

The Transmission & Distribution group is responsible for the planning and design of electrical transmission projects in power delivery, including overhead transmission, underground transmission, distribution systems, substation design, telecommunication & network engineering, pipelines, renewable power integration, security, grid modernization and more.

Here's what you need:

Are you a self-motivated difference maker with a passion for innovation, design, and infrastructure? Then bring your entrepreneurial spirit to a top-ranked, and nationally recognized “Great Place to Work” to start building your story at Burns & McDonnell.

• Pursuing an associate degree in the Applied Science, focus on Computer Automated

Drafting and Design (CAD) is preferred.

• Minimum of 3.0 GPA strongly preferred
• Ambition to do more than drafting with the skills you learn in the classroom and in the office.
• Communication skills that make it easy for you to operate successfully on a team.
• Engagement and ownership of any task put in front of you.
• Passion for success!

Earn: A competitive hourly wage while you learn a lucrative skill set

Learn: Enrollment in an academic program during the apprenticeship is program mandatory. Associate in Applied Science degree program in Computer-Aided Drafting or related program preferred

Education Requirements: Some CAD coursework preferred

Hours Per Week: 25 – 35 (flexible, but fixed schedule during company’s core business hours, Monday-Friday 7am-6pm)

Location: On-site in Downtown Chicago Office, not a remote position

Apprenticeship Term: 6 Months - 1 Year, with eligibility for full-time employment after successful completion of program.

START DATE - Early Spring 2026

Wage: $19.55-$22.85/hr

Other Eligibility Requirements: Subject to criminal background checks and drug screening; must be eligible for work in the US

At Burns & McDonnell, the Design Technology team is not just CAD anymore! Our team has a strong, goal-oriented focus on developing the next generation of designers, coordinators, and technologists. These team-members are pivotal in the engineering and construction of high voltage electrical substations, including layout, power system analysis, and control/relay design, designing high voltage transmission structures, low voltage distribution networks, gas pipeline infrastructure, and much more. Our Design Technology team is blazing new trails and driving a culture of innovation at Burns & McDonnell, providing unlimited opportunities for growth and exploration into project execution as well as the ever-expanding world of new technologies.

This full-time in-person position will include working as a Construction Materials Testing (CMT) Project Manager for projects in the Chicago market. There will also be opportunities to work with Structural Engineer clients in the materials evaluation of existing structures and on Geotechnical Investigations including in the field, performing high tech in-situ testing with equipment such as the Texam Pressuremeter. Duties will be split approximately 70% CMT Project Manager and 30% Engineering. The Project Manager will oversee and coordinate construction projects, ensuring on-time delivery and adherence to quality and safety standards. Daily responsibilities include soliciting and bidding on new projects, managing project timelines, supervising inspection processes, ensuring that technicians have the tools to be successful on their projects, liaising with clients, and optimizing logistics for construction materials testing. The Project Manager will also collaborate with multidisciplinary teams to achieve project goals efficiently. Being a small business, it is expected that duties will be broad and may shift quickly depending on immediate needs.

Qualifications

5 years minimum experience in the Construction Industry.

IL Professional Engineering (PE) license or ability to obtain within 3 months of hire.

Strong expertise in Project Management, including bidding, planning, execution, and monitoring project timelines and deliverables.

Possess an ACI Grade 1 Field Technician certification or the ability to obtain quickly.

Experience with Expediting and Logistics Management to ensure timely procurement and delivery of materials and resources.

Good communication skills and outgoing nature, interested in cultivating long-term client relationships and responding quickly to Client communications.

Relevant capabilities in Inspection processes to ensure compliance with safety and quality standards.

Additional skills in team collaboration, problem-solving, and effective communication.

Bachelor's degree in Civil Engineering, Construction Management, or related field is preferred.

Proficiency in software and tools, especially Microsoft Word and Excel, with experience in the construction or related industry being advantageous.

As FTL is a signatory to the IUOE Local 150, an understanding of Union labor is beneficial.

• Bachelor's Degree

• 5+ years of Construction experience

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

About Ventana

As part of the Clayco family, Ventana designs, supplies, and installs high-performing curtain wall façade systems. By working closely with the design team, we can ensure a competitively priced façade that is water and airtight and allows for optimal thermal control of the interior space. Traditionally, the façade is one of the major risk factors on any building, and the team at Ventana has a proven track record of taking the risk and delivering superior façade systems that guarantee long-term performance.

The Role We Want You For

The Executive Assistant will be responsible for performing administrative and office support activities for a Senior Executive. Duties may include but are not limited to marketing research, booking business travel, coordinating or monitoring calendars and business meetings, creating/editing documents, maintaining office organization, maintaining contact database, client research, project opportunity website tracking and reporting, assist in event planning, and data entry. Extensive software skills, Internet research abilities and strong communication skills are required.

The Specifics of the Role

• Supporting Principals or Executives
• Manage Executive calendars, expense reports, time sheets, contacts, for multiple executives.
• Serves as scheduler/coordinator for business trip transportation, dining, lodging accommodations
• Organizes registrations for business development events including networking events, conferences, and sponsorships.
• Updates and maintains contacts, prospect and project pursuit information in CRM
• Conducts market & client research to support business development and marketing initiatives for existing and potential clients
• Responsible for ensuring that all corporate pre-qualifications are current as required by the agency
• Interface with marketing team to provide required client deliverables
• Complete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling overnight deliveries.
• Check request for donations and misc. job expenses.
• Provide intermediary communication and support between all company departments and regional offices
• Conference room management, proof reading, meeting minutes
• Handling personal matters as needed

Requirements

• 5-10+ years’ experience
• Interest in hands-on learning in a fast-paced, creative and dynamic environment – evolving into someone who will look for solutions to issues and not just pass along messages.
• A diligent, mature, responsible individual – who is a self-starter, is detail-oriented and attentive to the needs of others.
• Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.
• Organized with the ability to set priorities, take direction and manage time.
• Data entry and management skills for updating contacts, calendars and files.
• A team player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.
• Embraces change and recognizes the benefits with a positive outlook.
• Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills
• Expertise knowledge of Microsoft Suites and Online Platforms (PowerPoint, Word, Excel, Office 365) and ability to quickly learn and use virtual meeting platforms such as Microsoft Teams, Zoom, Webex. Willingness to learn new skills and keep up with latest technology.

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!
• This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Ventana and Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Midwest – Midwest Contractor (#1).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
• 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $90,000 - $115,000 +/- annually (not adjusted for location).

AI Strategist

Senior Director, Consulting & Delivery

Level & Department

The honest version of what's happening in enterprise AI in the middle market ($100M - $2B) right now is messy. Most organizations know they need to move. Very few have the leadership that can operate fluently at both ends of the problem… the C-suite conversation about investment rationale and the engineering conversation about whether the architecture can actually support what was just promised.

That gap is expensive and we've seen it in every sector we work in. It shows up the same way every time: smart strategy work that doesn't connect to anything deployable, or capable technical teams building things that never get funded or adopted.

The Principal AI Strategist role exists to close that gap on our most important engagements.

THE ROLE

What this position actually does

You are the senior-most strategy and delivery mind on a client engagement. You hold the intellectual and commercial thread across the entire lifecycle from the first diagnostic conversation through to a working AI system in production and the expansion that follows when the client realizes it's changing something real.

You are not the person who manages the team to do the thinking… you are responsible for the most strategic form of that thinking. You shape the strategy, challenge the architecture, own the executive relationship, and are personally accountable for whether the engagement creates measurable business value.

The title is Principal AI Strategist because that's the actual job. The level is Senior Director because that reflects the scope, accountability, and authority this role carries inside Quantum Rise and in front of clients.

OUR OPERATING PRINCIPLES

The intellectual framework you'll work inside

Quantum Rise operates from a set of principles we call Consulting 2.0. They define how engagements are structured, how we challenge client assumptions, and what we hold ourselves accountable to.

Think like an investor, not a technologist

AI value is relative to each client’s own goals / circumstances and capital is precious. We anchor every engagement to strategy → value streams → enterprise value. We don't start with use cases. We start with where the business makes and loses money, and work backward to where AI creates leverage.

• Map to where the work actually happens: We go to L4–L5 process depth where the task-level execution that explains KPI performance and reveals where AI readiness actually exists.
• Diagnose before prescribing: We use structured diagnostic lenses (process, data, systems) to move from visible symptoms to root causes.
• Data reality bounds AI ambition: What AI can reliably do is determined by the strength of the data foundation (architecture, integration, quality, consumption) not by model choice.
• Not all AI systems are created equal: Machine learning, LLMs, and agents introduce different capabilities, constraints, and operational trade-offs. Enterprise-ready agents specifically require probabilistic reasoning balanced with deterministic rules, structure, guardrails, and human oversight.
• Risk is predictable: Enterprise AI risk falls into defined categories: data privacy, bias, explainability, and governance. Principles define what good looks like; governance establishes ownership, decision rights, and escalation.
• Execution credibility matters as much as technical ambition: “Crawl”and MVP solutions that are in production beat “Run” enterprise-wide solutions that aren't.

RESPONSIBILITIES

What you own

Client strategy and delivery

• Lead end-to-end engagement execution from strategy and diagnostic through deployment and commercial expansion
• Run executive discovery sessions translating ambiguous business problems into structured AI investment rationales
• Build the business case with the rigor of an investor, not the optimism of a vendor: quantified value, honest constraints, sequenced roadmap
• Own the relationship with C-suite and senior client stakeholders as a peer, not a service provider

Technical leadership

• Apply working fluency in LLMs, agentic workflows, RAG architecture, and data infrastructure to make real design decisions ensuring the original business value is obtained
• Collaborate with engineering to challenge, refine, and pressure-test solutions against production realities
• Define AI product roadmaps that are incrementally value generating, governed, measured, and adopted

Firm development

• Identify capability and offering gaps where Quantum Rise can build durable competitive advantage
• Build reusable delivery IP (frameworks, playbooks, diagnostic tools) that improve every engagement that follows
• Develop and mentor the next generation of AI consultants on what it means to operate at the intersection of AI strategy and delivery
• Contribute to business development through the quality of your work and the depth of your client relationships

THE PROFILE

Who fits here

person who thrives in this role has a particular combination that's genuinely rare and we'd rather name it honestly than let both sides waste time discovering the mismatch.

Dimension: What this looks like in practice

Role identity: You think of yourself as a strategist who builds things, not a consultant who advises on them.

Technical depth: Hands-on with LLMs and agentic coding. You've debugged a pipeline at some point and don't need to be reminded why hallucination is an enterprise risk.

Business fluency: You can translate AI capability into a CFO-ready investment case without losing the technical precision that makes it credible.

Delivery record: 12+ years in management consulting or technical advisory with real end-to-end accountability from scoping through go-live. You are hyper customer service oriented.

Sector context: You have meaningfully operated across 3 discrete sectors learning to how effectively understand how money is actually made, customer and demand dynamics, how work gets done, regulatory constraints, etc.

Education: Engineering, CS, or MIS undergraduate foundation. MBA preferred. The combination matters and what makes the translation instinct natural. What matters is the ability to translate value creation into technology and vice versa.

Working style: You reach for the AI tool first because it's genuinely how you think and not just because we’re an AI consultancy.

BENEFITS

What we offer

• Competitive base salary + variable compensation tied to individual and company performance
• Equity options
• BCBS health, vision, and dental
• 401(k) with discretionary annual match
• FSA, DCA, commuter, and L&D stipends
• Unlimited PTO + paid holidays + paid sick time

The Role:

We are looking for a Director, Environmental Permitting, to lead and scale all environmental functions supporting development, permitting, construction, and operations of on-site power generation to support large data center loads across the U.S.

You will be responsible for leading all environmental strategy, permitting, compliance, and regulatory interface activities for Scale Microgrids Data Center business, providing executive-level oversight of environmental risk management across natural gas generation facilities, data center infrastructure, and electric transmission and distribution assets. You will establish environmental standards, manage agency relationships, oversee consultants, and ensure projects are delivered on schedule and in full regulatory compliance.

This is a leadership role with strategic and operational accountability. Environmental risk can kill a project quietly and expensively, and this role ensures our portfolio moves forward with regulatory certainty, disciplined compliance, and long-term operational stability.

The role reports to our Chief Development Officer, Data Centers, and is based in either our NYC, Ridgewood, NJ, Santa Monica/Oakland, CA, or Chicago offices.

Key responsibilities will include:

Strategic Leadership

• Develop and execute environmental strategies for all projects.
• Identify environmental risks early in project development and integrate mitigation strategies into siting, engineering, and financial modeling.
• Serve as the environmental authority for executive leadership.
• Build and lead the environmental team as the portfolio scales.

Permitting & Regulatory Strategy

• Direct permitting strategy for natural gas generation facilities, data centers, substations, transmission infrastructure, and distribution systems.
• Oversee federal, state, and local environmental permitting, including Clean Air Act permitting (Title V, PSD, minor source permits), Clean Water Act Sections 404 and 401, stormwater and NPDES compliance, wetlands and listed species coordination, cultural resource coordination, and NEPA documentation where applicable.
• Develop permitting schedules aligned with project development milestones.
• Lead negotiations and interface with agencies, including the Department of Environmental Protection, U.S. Army Corps of Engineers, U.S. Fish and Wildlife Service, Fish and Wildlife Conservation Commission, and local jurisdictions and water management districts.

Compliance & Operational Oversight

• Ensure compliance across development, construction, and operational phases.
• Establish internal environmental compliance frameworks and reporting systems.
• Oversee environmental audits and corrective action plans.
• Provide guidance on air emissions monitoring, water discharge compliance, waste management, and spill prevention.

Technical Oversight

• Direct environmental due diligence for land acquisition and project development.
• Oversee Phase I and II ESA processes.
• Evaluate site constraints related to wetlands, species, floodplains, and cultural resources.
• Interpret evolving federal and state environmental regulations and advise leadership accordingly.

Cross-Functional Leadership

• Partner with Development, Engineering, Construction, Legal, and Finance teams.
• Support investor diligence and lender technical reviews.
• Provide environmental risk summaries for board-level presentations.
• Manage third-party environmental consultants and budgets.

Work Environment

• Periodic travel to project locations
• A combination of office, field, and agency engagement responsibilities.

The Ideal Candidate

• Bachelor’s degree in Environmental Science, Environmental Engineering, Biology, or related field.
• 10+ years of progressive environmental experience in energy, utility, or infrastructure sectors.
• Demonstrated leadership experience managing environmental programs or teams.
• Deep working knowledge of environmental regulations.
• Experience in permitting natural gas generation and electric infrastructure projects.
• Strong understanding of air permitting for combustion turbines or reciprocating engines.
• Experience interfacing directly with federal and state regulatory agencies.
• Proven ability to manage complex, multi-permit development timelines.
• Strong executive communication skills.

Preferred

• Master’s degree in environmental or related discipline.
• Professional certification (e.g., P.E., CEP, CHMM).
• Experience supporting data center infrastructure.
• GIS proficiency and ability to interpret spatial environmental data.
• Experience in microgrid or distributed energy development.

Leadership Competencies

• Strategic thinker who understands how environmental decisions impact capital deployment and schedule.
• Calm and decisive under regulatory pressure.
• Able to balance compliance with development velocity.
• High ownership mindset.
• Strong negotiation skills.
• Comfortable presenting to executive leadership and investors.

This is a great opportunity to have a long-term impact on a fast-paced, private equity backed growth business. Some of the core virtues embraced by Scales’ employees include:

• Do the Right Thing
• Act Like an Owner
• Hustle
• Demand Results
• Go Together
• Evolve or Disappear

We offer a competitive compensation package and a comprehensive benefits program including medical benefits, paid vacation and holidays, and 401K matching.

About Scale Microgrids

Scale is redefining resilience, with advanced microgrids that go beyond traditional backup power solutions to give businesses the power to adapt and thrive amid all of today’s growing energy challenges. As a vertically-integrated provider of turnkey advanced microgrid systems, Scale combines project design, engineering, and execution expertise with microgrid-as-a-service financing to offer our customers systems that are optimized to deliver maximum value from day one while ensuring ultra-reliable operations and fast time-to-power.

Scale is backed by EQT, a firm with ~$250B in assets, bringing a depth of experience, resources, and capital that will enable Scale to continue pursuing our vision of powering the world with distributed energy. The investment enables Scale to own and operate billions of dollars in distributed generation assets. To learn more about Scale Microgrids, please visit EQT

EQT is a leading purpose-driven global investment organization with EUR 246 billion in total assets under management, divided into two business segments: Private Capital and Real Assets. EQT owns portfolio companies and assets in Europe, Asia Pacific, and the Americas and supports them in achieving sustainable growth, operational excellence, and market leadership. To learn more about EQT, please visit strives to attract and retain a workforce that reflects the composition of our customer base and communities. We are committed to providing a work environment that provides everyone with equal access and opportunity to contribute and drive meaningful outcomes. We encourage applicants from all backgrounds to apply and will consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

The Law Offices of Jeremy Pasternak, a San Francisco-based plaintiffs' side employment law firm, representing employees' rights, is seeking an Associate Attorney with 1-5 years of litigation experience.

Plaintiff's side litigation experience required, and employment law experience preferred, but not required.

(Please do not apply if you do not meet the experience parameters.)

The office is located in downtown San Francisco, in the Financial District.

Work is hybrid, with no number of mandatory in-person days.

Compensation is based on experience and includes a strong bonus structure, excellent health benefits and 401K matching.

Please send a cover letter, resume, reference list, and writing sample to

No phone calls please.

IDR is hiring for a 6 Month Contract to Hire Technical Product Owner
Join a leading organization in the data technology sector, where innovation and agility drive success. This fully remote role offers the opportunity to influence key data engineering initiatives, collaborating across diverse teams to deliver impactful digital products. If you're passionate about data solutions, thrive in fast-paced environments, and possess a strong technical acumen, this is your chance to make a difference and grow your career.

Position Overview for the Technical Product Owner:
• Act as a pivotal link between Data Engineering teams and business stakeholders to facilitate successful technology delivery across digital products
• Manage and prioritize data engineering product backlog, ensuring alignment with organizational objectives
• Author user stories and acceptance criteria, leading refinement sessions and sprint planning
• Lead Agile ceremonies including daily standups, sprint reviews, and retrospectives to ensure smooth delivery
• Utilize data and AI tools to analyze issues, optimize workflows, and maintain high quality in product artifacts

Requirements for the Technical Product Owner:
• Proven experience in stakeholder interaction and managing product backlogs in an Agile environment
• Strong documentation skills and the ability to communicate complex technical requirements effectively
• Proficiency with SQL, data engineering processes, and related technologies such as Azure SQL, Data Factory, SSIS, and Azure Data Lake
• Familiarity with Microsoft tech stack and data delivery tools is highly preferred
• Solid understanding of data engineering concepts and successful delivery of technical products

What's in it for you?
• Opportunity to work remotely with flexible hours, supporting a dynamic team that values innovation and autonomy
• Competitive pay rate of $60-68/hr, leading to an annualized salary of approximately $135,000 + 10% STIP
• Be part of a company with a strong focus on data-driven solutions and cutting-edge technology adoption
• Gain hands-on experience with AI-driven processes and advanced data engineering tools

Why IDR?
• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row.
REMOTE

Real Estate Litigation Associate – Construction & Developers Focus | Manhattan, NY (Hybrid) – Base Salary $225k

Location/Schedule: Manhattan, NY (Hybrid)

Base Salary: $225k

Practice: Real Estate Litigation – Construction defect disputes, developer/owner claims, New York Labor Law violations, breach of contract in development projects, zoning/land use challenges, and high-stakes litigation for developers, contractors, owners, and investors in complex NYC-area projects

What stands out about this opportunity:

• Work with NYC's Top Networker – Collaborate under one of New York's best-connected real estate marketers, whose powerhouse relationships open doors to elite deals, exclusive events, and even any restaurant reservation in the city.
• No Billable Hour Pressure – Operate without rigid billable targets, focusing purely on quality outcomes and client success in a boutique environment that values results over tracked hours.
• Immediate High-Level Litigation Ownership – Inherit a ready docket from day one and take point on meaningful construction/development disputes, leading motions, negotiations, discovery, and court appearances in sophisticated matters.
• Diverse Commercial Real Estate Mix – Balance intense litigation with varied transactional work including leasing, purchase/sale agreements, joint venture contracts, and development structuring for dynamic developer clients.

Core Requirements (Flexibility for Exceptional Candidates):

• JD from an accredited law school and active New York State Bar admission (additional jurisdictions a plus).
• 3+ years of real estate litigation experience, ideally involving construction defects, Labor Law claims, developer disputes, or related commercial matters.
• Strong proficiency in motions, discovery, depositions, contract analysis, and strategic advocacy in high-exposure real estate cases.

No one fits every box perfectly - if you're passionate about construction/developer litigation in NYC and close on experience, let's connect confidentially! This is one of several similar roles I'm handling.

If this excites your real estate litigation ambitions, reach out for a quick, private chat.

working/work at home options are available for this role.

Senior Corporate Attorney | New York, NY (Hybrid) – Base Salary $250k

Location/Schedule: New York, NY (Hybrid)

Base Salary: $250k

Practice: Corporate Transactions – M&A, private equity/venture investments, corporate governance, securities compliance, joint ventures, financing, and general business counseling for entrepreneurs, financial institutions, Fortune 500 companies, and emerging growth clients

What stands out about this opportunity:

• Prestigious Mid-Size Powerhouse – Join a full-service firm with over 60 attorneys renowned for sophisticated, high-caliber work across diverse practices, offering the resources of a larger firm with mid-size agility and collaboration.
• Established Legacy Since 1975 – Thrive a a respected New York institution providing a full spectrum of services including complex corporate transactions, commercial litigation, real estate, trusts & estates, family law, and government relations.
• Multi-Level Jurisdiction Reach – Leverage offices in New York City, Albany, Washington, D.C., White Plains, and Palm Beach to handle matters intersecting local, state, and federal issues with seamless cross-office support.
• Elite, Diverse Clientele – Advise Fortune 500 companies, entrepreneurs, financial institutions, real estate developers, and high-net-worth individuals on strategic deals that drive business growth and innovation.
• Senior-Level Rewards – Command a premium $250,000+ base with performance bonuses in a merit-driven environment that values expertise, client impact, and long-term career advancement.

Core Requirements (Flexibility for Exceptional Candidates):

• JD from an accredited law school and active New York State Bar admission (additional jurisdictions a plus).
• 7+ years of corporate/transactional experience, ideally in M&A, private equity, securities, or general business counseling.
• Proven skills in deal structuring, due diligence, drafting (agreements, disclosures), negotiations, and advising clients on complex corporate matters.

No one fits every box perfectly -if you're a senior corporate attorney seeking sophisticated work in a respected mid-size firm, let's connect confidentially! This is one of several similar roles I'm handling.

If this aligns with your next leadership step, reach out for a quick, private chat.

working/work at home options are available for this role.

Part-Time Administrative Coordinator with light bookkeeping (Remote)

Location: Work From Home – Remote - Charlotte NC centric

Employment Type: Part-Time

About Us

We are an established and growing small consulting business, in the healthcare sector. Our company values professionalism, reliability, and teamwork. We are seeking a dedicated Administrative Coordinator who is looking to build a long-term career and become a trusted member of our organization.

This position offers the opportunity to work directly with a busy leadership team while interacting with team members, customers, and vendors. The right candidate will play a key role in keeping daily operations organized and running smoothly to provide general support to the operation of the business office, client relations, coordination of educational services, and processing of staff expense reports, to support the mission and participate in achieving the vision of the company.

Position Overview

This is a part-time remote role supporting executive-level administrative functions. The Administrative Coordinator will coordinate a variety of operational tasks in a fast-paced but structured environment.

We are looking for someone dependable, highly organized, and responsive during standard business hours.

Key Responsibilities

• Communicate professionally with staff, customers, and vendors
• Prepare documents, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe.
• Maintain digital files and records
• Track client deliverables and help ensure deadlines are met
• Accurately input and collate expense reports for client billing and processing
• Coordinate set-up, and attend periodic trade shows in continental U.S.
• Provide support for educational programs, including post program survey processing, documentation for the accrediting organization, and organizing and filing the above.
• Assist with various administrative and operational tasks as needed

Key Roles and Responsibilities:

Client Relations

-        Actively promotes the Company’s world class image through positive, helpful interactions with clients via phone, email and in-person contact.

-        Follow up on client needs.

-        Ensure new clients receive the predetermined appropriate Company information.

-        Facilitate coordination and set-up for the Company’s vendor booth &/or presentation at periodic industry conferences

Office Support

-        Answer the phone and direct calls appropriately

-        Support with occasional errands as needed

-        Handles staff birthday acknowledgements

-        Office communications

-        Monitor and direct web email, as appropriate

-        Assist with equipment maintenance

-        Order office supplies, business cards and name tags.

-        Assist with travel arrangements for consulting team and staff, as needed

-        Facilitate computer-issue resolution for team members, with appropriate sources.

Expense Tracking

-        Track staff & consultant’s expenses 

-        Track cancelled flights

Account Management

-        Maintain client account data

-        Assist with client billing, as needed

-        Process expenses

-        Update Client Fulfillment Trackers.

-        Update data points in CRM and monitor for accuracy

o  Fulfillment Data updates

o  Facilitate marketing initiatives

Business Admin Support    

-   Assist with data entry

-      AR

-      AP

-      File Maintenance

-      CRM audits for data integrity.

-        Update client records and files in appropriate repositories

-        Manage electronic technology inventories, including but not limited to, Air cards, Computers, Scanners, warranties

Education Support

-        Assist with the processing of webinar registrations, conference registrations & publication orders as needed.

-        Assist with education programs – Surveys / Certificates / Managing files

-        Process education certificates for Company sponsored programs

-        Monitor ANCC documentation completion and management of the records

Consulting support

-        Arrange hotel accommodations for traveling staff

-        Prepare and update travel logistic forms for traveling staff

-        Prepare consultant feedback surveys for evaluations

Publications 

-        Fulfill and track client publication orders and subscriptions

-        Maintain inventory, including printing of in-house editions as needed.

Other duties

-        Support Leadership Team as needed

-        Support Strategic Initiatives and assist with implementation of Strategic Plans

-        Assist with tradeshows, production of promotional products and project assembly

-        Support marketing efforts, including but not limited to assisting with collateral assembly and mailing

-        Work collaboratively w/ colleagues to advance mission, values, vision of Company

Other duties, as may become necessary

Qualifications

• 5-11 years prior relevant experience required, with clearly demonstrated strong organizational and time-management skills
• Bachelor's degree preferred
• Excellent written and verbal communication skills
• Professional demeanor and customer-service mindset
• Proficiency in Microsoft Office Suite
• Proficiency with Quickbooks Enterprise Professional
• Comfortable using video conferencing platforms
• Ability to multitask and maintain attention to detail and accuracy
• Reliable high-speed internet connection
• Dedicated, professional home workspace
• Knowledge of healthcare industry and terminology is helpful

Work Environment & Expectations

• Remote position
• Company-provided computer
• Part-time schedule during standard business hours
• Must be responsive and accessible throughout the workday
• Occasional flexibility required to address time-sensitive matters
• Sits, stands, bends, lifts and moves up to 20 pounds intermittently during working hours
• Extended periods of computer work
• Occasional overnight travel.

Growth & Development

High performers may have opportunities to take on expanded responsibilities over time. We value long-term team members and support professional growth within the company.

Compensation & Benefits

• Competitive compensation based on experience
• Benefits available correspond to the percent FTE
• Paid time off and holidays (details provided during interview process)

If you are organized, dependable, and looking to grow within a stable and collaborative small business environment, we encourage you to apply.

Job Type: Part-time

Pay: $18.00 to $20.00 per hour

Expected hours: 20-25 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Eligibility for bonus program

Candidates in greater Charlotte area may work a hybrid.

Respond to: .

no phone calls please