Engineering Jobs in Riverside Illinois Flexible

396 positions found — Page 4

Commercial Manager – Electrical Systems - Chicago
✦ New
Salary not disclosed
Chicago, IL 9 hours ago

Commercial Manager – Electrical Systems - Chicago


Our client is a world renowned business working on a large scale rail construction project. They are seeking a Commercial Manager to play a critical role in ensuring contractual and commercial alignment between the Systems Project Management Team and the broader Project Commercial function. This role supports the Lead Systems Integrator across variation management, claims, and interface coordination, ensuring consistency and commercial rigor across all Systems subcontracts.


Key Responsibilities include;


Contract Administration & Risk Management

  • Lead the commercial and contractual administration of all Systems subcontracts, including traction power, signaling, telecommunications, SCADA, and track systems.
  • Manage contractual notices, variations, claims, and extensions of time (EOTs) in line with established commercial governance procedures.
  • Identify, quantify, and proactively mitigate commercial and legal risks associated with systems integration and interface activities.
  • Maintain accurate, auditable correspondence registers, risk logs, and contractual records.


Change Management & Systems Integration

  • Support the Systems Engineering team in assessing the commercial impacts of design changes, FAT/SAT outcomes, testing, and commissioning activities.
  • Collaborate with Project Controls to align cost, schedule, and valuation impacts.
  • Prepare, review, and substantiate Potential Change Orders (PCOs) and Change Orders prior to submission to the Project Commercial Manager.


Subcontractor Commercial Management

  • Draft and issue contractual correspondence and formal notices to protect contractual entitlements.
  • Review and validate subcontractor invoices, progress claims, and supporting documentation.
  • Manage the commercial close-out and final settlement of Systems subcontracts in accordance with JV procedures.


Reporting & Governance

  • Provide clear, timely reporting on commercial status, risks, and variations within the Systems scope to both Systems and Project Commercial leadership.
  • Ensure strict compliance with JV templates, approval workflows, and numbering conventions for PCOs, Change Orders, and claims.
  • Support monthly commercial reporting, risk reviews, dashboards, and cost-to-complete updates.


For this role, you must have an education in engineering, law, construction management or related areas whilst having 10–15 years’ experience in commercial management or contract administration on major rail, metro, or complex infrastructure Design & Build projects.


You do not need to be an expert in the electrical systems, there are experts who already understand those things that can support.


You do need to a solid understanding of systems integration, testing, and commissioning processes and their contractual implications.


Ideally, you will have experience working on Design-Build or Joint Venture projects valued at USD $200M+.


If you think you are a strong fit, then please click, Apply!

Not Specified
Assistant Property Manager
✦ New
Salary not disclosed
Chicago, IL 9 hours ago

A prominent real estate company is hiring an Assistant Property Manager to join their team in downtown Chicago. This onsite role offers a competitive base salary of $80,000–$90,000 plus eligibility for a discretionary annual bonus and full benefits. This individual will support day-to-day building operations while helping deliver an exceptional tenant experience. A comprehensive benefits package is offered including but not limited to medical, dental insurance, vision insurance, 401k as well as generous PTO.


Key Responsibilities of the Assistant Property Manager:

  • Coordinate and help manage the day-to-day functions of the property, working closely with engineering and management staff to maintain a seamless building experience.
  • Serve as a key point of contact for tenants, proactively responding to requests, troubleshooting issues, and ensuring clear, timely follow-up.
  • Participate in financial oversight efforts, including expense monitoring, budget preparation support, and performance reporting.
  • Monitor outside vendors and service providers to confirm work quality, adherence to contracts, and overall operational standards.
  • Play an active role in leasing support by preparing tour logistics, assisting with documentation, and facilitating construction or space improvement coordination.
  • Collaborate on tenant programming and amenity initiatives designed to enhance engagement and elevate the workplace environment.
  • Identify opportunities to streamline procedures and support senior leadership in driving operational efficiency and property performance.


Qualifications of the Assistant Property Manager:

  • 3+ years of experience in property management, commercial real estate, or hospitality.
  • Bachelor’s degree required; business, hospitality, or real estate background preferred.
  • Experience supporting budgets, service contracts, and operational reporting.
  • Strong communication, organization, and multitasking skills.
  • Proficiency in Microsoft Office or similar business software.
  • Ability to work onsite and move throughout the property as needed.



P - 9

Not Specified
Analyst, Capital Markets
✦ New
🏢 GGP
Salary not disclosed
Chicago, IL 9 hours ago

Position Summary


The Analyst of Capital Markets plays a key part in driving the company’s real estate financing and capital markets strategy by supporting the underwriting, structuring, and execution of property-level debt transactions. The position develops financing materials, performs financial and portfolio analysis, and provides insights that inform lending and investment decisions across the portfolio. Working closely with internal teams and external capital partners, the role helps ensure financing moves efficiently from concept to closing.


Responsibilities

  • Support the preparation and execution of loan solicitation and financing, including property underwriting, preparation of property overviews and financing packages, evaluation of lender proposals, and assistance with loan documentation and due diligence
  • Partner with multiple cross-functional teams to gather required information and assemble financing request materials.
  • Collaborate on the development of financing books by underwriting assets, highlighting key investment merits, and compiling information that provides lenders with a comprehensive view of market conditions, tenancy, and property performance.
  • Respond to inquiries from lenders and stakeholders related to property performance, loan transactions, securitizations, and on-going compliance requirements.
  • Prepare recurring and ad hoc reporting to support debt and investment analysis, leveraging third-party applications such as Chatham Direct, HFM, Excel, and BI tools.
  • Coordinate and incorporate third-party reports, including engineering, environmental, seismic, zoning, and appraisal reports, to provide a comprehensive view of property and portfolio performance.
  • Conduct property-level and portfolio-level financial analysis as needed, to support financing and investment decisions.
  • Assist with the evaluation of potential investments and preparation of approval memos used to evaluate investment opportunities.
  • Build and maintain relationships with lenders and other capital source providers following loan closing by assisting with securitization processes, reporting, and compliance questions.
  • Other duties as assigned.


Qualifications

  • High school diploma or GED required.
  • Bachelor's Degree required, preferably in Finance, Accounting, Real Estate or related field.
  • 1-3 years of experience in real estate required.
  • Experience in real estate mortgage credit with an understanding of capital structures and the loan closing process is preferred.
  • Financial modeling and analytical skills, with advanced proficiency in Excel.
  • Experience with Chatham Direct, Argus and PowerPoint is a plus.
  • Exposure to real estate transactions including familiarity with loan documentation, underwriting, and closing processes is a plus.
  • Self-motivated with the ability to work effectively in a fast-paced, dynamic environment and manage multiple priorities with firm deadlines.
  • Strong intellectual curiosity for the subject matter and creative problem-solving skills.
  • Demonstrates a high level of integrity, professionalism, and reliability, with a desire to learn and grow within real estate finance and capital markets as well as lead transactions.


Compensation

  • Salary type: Exempt
  • Pay Frequency: Bi-weekly
  • Annual Base Salary Range: $85,000 - $105,000
  • Annual Bonus: 10%

Benefit Information

  • Competitive compensation
  • Medical, Dental and Vision beginning day 1
  • 401(k) Company matching
  • 401(k) Vests on Day 1
  • Career development programs
  • Charitable donation matching
  • Generous paid time off (i.e., vacation, personal holidays, paid sick time)
  • Paid Volunteer Hours
  • Paid Parental Leave
  • Family planning assistance including IVF, surrogacy, and adoption options
  • Wellness and mental health resources
  • Pet insurance offering
  • Childcare Assistance
  • Commuter benefits
  • A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.


We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.



#GGP

Not Specified
Senior Project Manager
✦ New
Salary not disclosed
Chicago, IL 9 hours ago

Senior Project Manager (2nd Shift)

Chicago, IL


Summary: Powers & Sons Construction Chicago office is seeking a full-time Senior Project Manager. The position of Senior Project Manager is responsible for the overall coordination of assigned construction projects and ensures timely and profitable completion in a professional manner. The Senior Project Manager ensures management remains fully informed of project costs in comparison to budgets through weekly labor reports and monthly budget reports. The position is responsible for understanding project design, customer requirements, and performance standards, developing the project schedule and ensuring quality and will be the main point of contact from bidding through closeout.


The Senior Project Manager plays a significant and highly visible role on the team and is someone capable of overcoming obstacles and pushing projects forward to completion. The ideal candidate is a self-starter who possesses construction and project management expertise and adds value to Powers & Sons Construction and our clients by building relationships that ensure project requirements are clearly articulated, scoped and managed efficiently.


Key Responsibilities

  • Review or prepare cost-plus, design-build, and construction management contracts and route for approvals per policy prior to submission to Project Executive for his signature.
  • Participate in preparing estimates on jobs to be bid and assist estimator in the preparation of estimate summaries on all projects assigned to him.
  • Review contract documents with superintendent, including how project was estimated, code breakdowns, and critical scheduling dates.
  • Work with the municipalities in determining the special conditions and requirements of the project, such as permits, bonds, and other special items.
  • Prepare a schedule of equipment needs for each job assigned and arranged for assigned equipment to be delivered to the job as required.
  • Approve and resolve all back charges and change orders to the project. Prepare all change order request for architect’s approval.
  • Review status of shop drawing submission, checking, and approval, with superintendent.
  • Schedule and attend all scheduled project progress meetings as required.
  • Review and approve all subcontractor’s invoices and vendor invoices after they have been approved by the project superintendent.
  • Coordinates with the project superintendent to ensure projects are properly manned to meet schedules and budgets.
  • Approve and forward submittals according to schedules for all shop drawings and material samples.
  • Refer all legal problems concerning projects through the Project Executive to the corporate attorney.
  • Advise the V.P. and Project Executive of availability for reassignment of equipment no longer required on projects.
  • Approve and resolve all back charges and change orders to the project. Prepare all charge order requests for architect’s approval.
  • At the close of the job, review project with owner and receive letter of recommendation. Refer to close out list, and post-mortem expeditiously.


Minimum Requirements

  • Bachelor’s Degree in construction management, architecture, or engineering.
  • 5-8 years of commercial construction industry practices, procedures, and market trends experience and knowledge
  • Proficiency in Accounting Software & Reports (Jonas)


Shift: 2nd Shift (3 pm CST- 11 pm CST)


Benefits: We offer a competitive total compensation package. Benefits available to full-time employees including paid time off, health/dental/vision insurance, life and disability insurance, profit sharing and 401K match.

Not Specified
Assistant GIS Specialist
✦ New
Salary not disclosed
Chicago, IL 9 hours ago

Assistant GIS Specialist (Contract) – Chicago, IL

Location: Chicago, IL

Duration: 12-Month Contract


About the Role

We’re looking for a detail-oriented Assistant Geographic Information Systems (GIS) Specialist to support mapping, data analysis, and land/right-of-way documentation for utility-related projects. This is a great opportunity to gain hands-on experience working with GIS tools in a fast-paced, project-driven environment.


Key Responsibilities

  • Analyze and interpret land and right-of-way documents (deeds, easements, leases, permits, licenses)
  • Assist in GIS mapping and updating easement data using ArcGIS tools
  • Create GIS maps using data from multiple sources (Excel, field notes, legal documents)
  • Support coordinate projections and transformations for project deliverables
  • Maintain accurate records and track document locations
  • Assist in creating and updating easement polygons and GIS map layers
  • Conduct land ownership and survey records research
  • Georeference raster and vector datasets
  • Support permitting activities (e.g., roadway occupancy/opening permits)
  • Collaborate with team members while also working independently to meet deadlines


Required Qualifications

  • High School Diploma or GED (required)
  • Associate or Bachelor’s degree in GIS, Geography, Environmental Science, or related field (preferred)
  • Experience with ArcGIS Pro (ArcPro) and ArcGIS Online (AGOL)
  • Basic GIS skills, including data analysis
  • Strong analytical, problem-solving, and communication skills
  • Ability to manage multiple tasks and meet deadlines


Preferred Qualifications

  • Prior GPS experience
  • Familiarity with electric utility or fiber communication terminology
  • Experience with non-environmental permitting processes
  • Ability to read and interpret engineering plans


Why Join?

  • Hands-on GIS experience in utility infrastructure projects
  • Collaborative team environment
  • Opportunity to build technical and analytical skills


Apply here or reach out to me directly!

Not Specified
Readily Available Interim Customer Support Lead | VC-Backed B2B Healthtech SaaS | Boston (Hybrid)
✦ New
Salary not disclosed
Boston, MA, Hybrid 1 day ago

Readily Available Interim Customer Support Lead | VC-Backed B2B Healthtech SaaS | Boston (Hybrid)


The Client

This client is an AI-powered healthtech startup born out of a multi-year collaboration between leading academic medical centers and top-tier engineering institutions in Europe. This business has developed patented algorithms and a proprietary clinical database to help practitioners improve ultrasound screening accuracy, reduce diagnostic errors, and optimize care pathways for expectant mothers. With a clear mission to expand access to high-quality women's and children's health outcomes through technology, they are now scaling rapidly across the United States; partnering with major clinical networks and onboarding new health system clients at an accelerating pace.



The Role

This is an opportunity to own and build a support function at a company experiencing hypergrowth in the US market. Reporting to the Director of Operations, this role is for someone who sees a blank slate as an opportunity. The customer base is scaling rapidly and this position will be responsible for building the support function that grows with it. The right candidate will be hands-on, close to the product and customers before building out the systems, tooling, and team capable of sustaining growth without compromising the experience



Responsibilities

  • Handle tickets and calls directly to build deep product knowledge and earn customer trust
  • Design and implement the core support ticket infrastructure: SLAs, escalation paths, and cross-functional workflows with Engineering and Product
  • Optimize the CRM/ticketing environment (automations, reporting, routing) and build out a self-serve knowledge base including FAQs and troubleshooting guides
  • Serve as the voice of the customer, translating support patterns and user feedback into actionable product insights
  • Define and track key operational KPIs and build automations to drive ongoing efficiency
  • Champion team autonomy and maintain quality standards throughout a period of significant scale



What We Need to See (Essential)

  • 3-5 years of B2B SaaS experience in Technical Support, Customer Support, or Operations
  • Experience in implementing modern support/ticketing platforms (e.g. Zendesk, Pylon or similar)
  • Proficiency in maintaining & utilizing ticketing CRMs
  • Demonstrated ability to thrive in hypergrowth environments and build processes from zero
  • Comfort working across time zones (specifically West Coast)
  • Genuine alignment with the company's mission in women's and children's health



What We’d Like to See (Bonus)

  • Experience in a healthcare or regulated SaaS environment
  • Familiarity with building or scaling a support function at a Series A-C stage company
  • Experience with CRM automation and reporting



Location: Hybrid

Package: $60-80 per hour

Duration: 4 months


Remote working/work at home options are available for this role.
Not Specified
Remote Project Manager-Curtain Wall & Glazing
✦ New
Salary not disclosed
Remote Project Manager

The company is a recognized leader in the commercial faade industry, specializing in innovative glazing and curtain wall systems across North America. Known for executing complex, high-value projects with precision and professionalism, they are expanding their national project management team to keep pace with growing demand. Their approach blends craftsmanship with cutting-edge technologyand they're seeking forward-thinking professionals who can lead from anywhere.

The company is seeking a Remote Project Manager with deep experience in commercial glazing or curtain wall systems. This role is ideal for someone who thrives on ownership, excels at remote coordination, and can lead multimillion-dollar faade projects from preconstruction through closeout.

You'll manage every phase of the project lifecycleleveraging digital tools, strong communication, and a process-driven mindset to deliver on time, on budget, and on spec. While you won't be on site every day, your presence will be felt through structured collaboration, proactive planning, and a firm grasp of what it takes to keep complex installations moving forward.

Minimum three years of experience managing glazing or curtain wall projects.

Demonstrated success managing commercial construction projects remotely.

Expertise in architectural, structural, and fabrication drawings.

Strong knowledge of curtain wall, storefront, ACM, or unitized faade systems.

Comfortable leading project updates, vendor negotiations, and client coordination remotely.

Proven ability to manage contracts, track costs, and mitigate risk.

Degree in Construction Management, Engineering, or a related field (or equivalent experience).

Familiarity with Bluebeam, Procore, AutoCAD, or PM platforms.

Existing network of glazing vendors and subcontractors.

Fully remote work with flexible hours.

Collaborative, experienced, and high-performing team.

Opportunities for professional growth and leadership.

Impactful, high-visibility projects across the U.S.

Competitive compensation and benefits package.

Culture that values clarity, accountability, and trust.


Remote working/work at home options are available for this role.
Not Specified
Clinical Affairs Manager, Interventional Access (REMOTE)
✦ New
Salary not disclosed
Clinical Affairs Manager, Interventional Access (REMOTE)

The Clinical Affairs Manager will provide clinical expertise, insight, and support to clinical end-users, clinical sales specialists, sales team, Regulatory, Engineering, marketing, and other corporate departments on safe and effective use of the Teleflex Medical product portfolio with primary emphasis on the Coronary/Structural Heart franchise. This position will support the appropriate clinical application of the Coronary/Structural Heart franchise via didactic, web-based, and teleconference education, and understanding of these products and best practices. Clinical support will be provided to physicians, nurses, techs, etc., to include support for live cases/proctorships in the therapeutic areas related to focus products. The Clinical Affairs Manager will drive innovation by identifying product attributes necessary to expand into new markets, or capitalize on new clinical applications; identify new, clinically driven product and market opportunities; and perform other related duties as required. Provide support during society engagements, facilitating the exchange of scientific information in close collaboration with CMA leadership and the broader clinical affairs interventional team.

Customer Experience Representing Teleflex in a customer-facing position is a tremendous responsibility and opportunity. All CMA colleagues are expected to perform with the highest levels of professionalism, service, and ethics to strengthen the Teleflex brand and relationship with our customers. Continuous Improvement - Demonstrates initiative and critical thinking to identify, prioritize process and performance gaps. Develops solutions to deliver improved results. Exemplifies continuous improvement thought processes and focus. Culture and Values Exemplifies Teleflex values and ensures a fair, open, and productive climate that is engaging, ethical, and legally compliant. Strives to work effectively across boundaries in a complex matrix environment. Identify and support BU field efforts for the Coronary/Structural Heart franchise through clinical and educational customer needs assessment, product and procedural training, live case coverage, and assist with customer follow-up for ongoing clinical support as needed. Maintain and develop expertise on the Coronary/Structural Heart Interventional product portfolio related to the specific clinical specialty area and expertise. Identify and expand the customer base through professional networking, consultation related to best practices and the appropriate clinical use of Teleflex products, and timely professional follow-up. Support Coronary/Structural Heart educational programs with aligned educational goals and needs of the Interventional Business Unit. Support scientific exchanges of information with medical societies. Pre-conference & in-booth educational programs, meetings with scientific committees, education grant support, and research submissions (in collaboration with the Global Research & Scientific Services team). Off-label support for Teleflex products in accordance with Teleflex policy & local legal regulations

Manage utilization of HCPs in accordance with Teleflex IPPs. Coordinate efforts between cross-functional partners, including Medical Affairs, Global Research & Scientific Services, marketing, and R&D. Coordinate, participate, and manage educational, scientific activities at identified local, regional, and national trade shows/exhibitions. Serve as part of the CMA clinical expert team on product applications and troubleshooting when interfacing with SBU Leadership, Clinical Sales Specialists, and Teleflex team members. Participate as a clinical expert on project teams, committees, and in meetings with various corporate departments to provide guidance as to the clinical perspectives for the Coronary/Structural franchise. Build and support infrastructure for speaker programs supporting Teleflex Academy, webinars, training content, and programs. Coordinate and participate in content development and review of education material as needed by IA BU or CMA. Manage all business-associated administrative tasks and responsibilities to support job-related activities, to include strict adherence to the Teleflex Medical T&E policies and procedures, timely filing of required and/or requested reports, and documentation of activities via approved documents and forms. Adhere to applicable Teleflex IPPs, Teleflex Code of Ethics, and all Company policies, rules, procedures, and housekeeping standards.

Bachelor's degree is required, preferably in clinical, biology, health sciences, or engineering. Procedural experience within Interventional Cardiology and/or Structural Heart Possess a minimum of five years' clinical exposure in the medical field in the Cardiology environment. Medical Device industry supporting Clinical and Medical Affairs, strongly preferred. Proficient in Microsoft Word, Excel, and PowerPoint required; SalesForce experience preferred.


Remote working/work at home options are available for this role.
Not Specified
Structural Engineer
✦ New
Salary not disclosed
Remote, Oregon 1 day ago

WHO WE ARE

Delta Engineers, Architects, & Surveyors (Delta) is a multidisciplinary AEC firm founded in upstate New York in 1976. Along with our corporate headquarters located near the intersection of Interstates 81, 86 and 88, Delta has additional offices across Central New York and Chevy Chase, MD, together with remote team members located across the US. We deliver engineering and architectural design services for multiple market sectors along with providing environmental, survey, landscape architecture, and ecological services to public and private clients located throughout the continental US. Delta team members take advantage of terrific opportunities to advance professionally in a supportive team-oriented culture while enjoying generous compensation and benefits package.

WHO WE NEED

We are seeking a versatile and team-oriented Structural Project Engineer in our Structural Team, ideally located in the Syracuse or Albany, NY area, or at our Endwell, NY office. Candidates located outside the designated office locations may qualify for full remote work, subject to company policy. The ideal candidate should have a Bachelor's Degree in Civil / Structural Engineering, with a minimum of 6 years of relevant experience. A PE is also required. Experience should include structural analysis, design, and detailing for concrete, steel, and aluminum structures. Experience with cable design is preferred.

The primary duties associated with this position include:

  • The candidate should be proficient with the International Building Code (IBC); ASCE-7; ACI 318; ADM-2020; and AISC.
  • Performing challenging 3-dimensional structural analyses and designs for a wide variety of clients using various state-of-the-art design software, including RISA 3D, SAP, RAM, and RISA Foundation.
  • Responsible for serving as lead project engineer, i.e., taking responsibility for developing design, preparing detailed structural drawings using AutoCAD and REVIT, and specifications. This includes coordinating the work of junior team members and amongst other trades.
  • Solving engineering problems using experience, judgment, and education and knowing when to ask for assistance when required.
  • Write and review related reports for the services provided.
  • Scoping projects and assisting project managers with proposal creation.
  • Serving as a Quality Control reviewer for the designs of team members.
  • Assisting the Team Leader in initiating, developing, and implementing continuous team improvement initiatives.
  • Supporting structural work in our building projects within the Structural Facilities Group as workload warrants.
  • Attending client meetings/presentations in the daytime or evenings.
  • Communicating with client representatives, contractors, and suppliers.
  • Participating in site visits/inspections/documentation during construction.
  • Work on a variety of projects including schools, industrial facilities, commercial buildings, and governmental projects.
  • This position requires an individual that has strong technical abilities with good organizational and communication skills, and the ability to work in a fast-paced market.

Additional duties will include preparing structural designs; prepare structural design summaries and detailed drawings using AutoCAD and REVIT; consider alternate designs and value engineering; and meeting scheduled project deadlines.

Delta is driven to exceed our clients' expectations on every project. Accordingly, the successful applicant for this position must be willing to occasionally work adjusted hours/overtime.

WHAT WE OFFER

Hiring Salary Range: $80,000-$110,000 (Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities along with an internal equity and alignment with market area data.)

The following are a few of the benefits that we offer:

  • Paid Holidays, Vacation, Sick time
  • Health and Dental Insurance
  • Optional Vision, LTD and Term Life Insurance
  • Enhanced Short Term Disability
  • 401K Retirement Plan
  • Tuition Assistance Program
  • Professional Licensing Reimbursement
  • Recruitment Bonus Program

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.


Remote working/work at home options are available for this role.
Not Specified
Communications Project Manager
✦ New
Salary not disclosed
Remote, Oregon 1 day ago

Our biotech client is seeking a Communications Project Manager to support Corporate Communications and R&D Communications in a part-time freelance capacity.

This is an ongoing 20 hours/week role with an expected duration of 6 months, with potential to extend. This position is fully remote and you will be reporting directly to the VP, Enterprise Communications.

The Communications Project Manager will serve as an operational and organizational engine for two fast-moving communications teams. This role ensures projects progress on schedule, leadership receives accurate and timely reporting, and executive-ready materials are consistently delivered. The ideal candidate is proactive, highly organized, experienced in cross-functional communications, and comfortable working directly with senior leaders.

Responsibilities

  • Compile weekly project updates for the VP to support executive staff meeting discussions.
  • Prepare and maintain monthly team reports for Corporate Communications and R&D Communications.
  • Build quarterly business reviews (QBRs), consolidating inputs from multiple workstreams into executive-ready presentations.
  • Create and update executive briefing books (1-2 per week), synthesizing complex information into clear, strategic narratives.
  • Attend weekly team meetings (Wednesdays at 10 AM PST and Thursdays at 11 AM PST), maintaining agendas, tracking follow-ups, and ensuring all commitments are completed.
  • Coordinate project inputs across cross-functional partners; track progress, identify risks, and flag blockers.
  • Gather updates from stakeholders and ensure completeness, clarity, and alignment to team priorities.
  • Synthesize themes across projects to identify patterns, insights, and strategic throughlines for reporting.
  • Prepare materials in polished, executive-ready formats.
  • Maintain project trackers, shared documents, and operational workflows across Airtable, OneNote, and Teams.
  • Support the operational organization of both communications teams as they undergo structural changes, helping maintain consistency, accountability, and predictable information flow.

Requirements

  • Minimum of 3 years of experience in project management, communications, executive support, or similar roles
  • Experience supporting executive communications or communications teams.
  • Strong organizational skills with demonstrated success managing multiple deadlines and stakeholder inputs.
  • Proactive, self-starting working style with a Type A attention to detail.
  • Exceptional written communication skills and comfort preparing executive-level materials.
  • Ability to confidently engage senior leaders to request updates, clarify details, and push for high quality inputs.
  • Comfortable synthesizing information and identifying key themes, insights, and priorities.
  • Strong collaboration skills and a personable, professional presence.

Software Required:

  • Airtable
  • Workfront
  • PowerPoint
  • OneNote

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
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Allie Gribble - Senior Solutions Delivery Recruiter
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United is a new role.
This job was first posted by Creative Circle on 03/16/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
This job was posted on 03/16/2026 and is open for 60 days
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
Copyright 1999 - 2026. CreativeCircle , Inc. All rights reserved.
Remote working/work at home options are available for this role.
Not Specified
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