Project Controls Administrator

As a subsidiary of Hanwha Energy, a global energy solutions company, Hanwha Convergence USA Corp. provides reliable Smart Factory Solution, Factory Automation, and renewable energy O&M (Operations and Maintenance) services to semi-conductor manufacturing as well as solar PV & battery energy storage system (BESS) power generation clients. Hanwha Convergence is an affiliate of Hanwha Group, which is the 7th largest business conglomerate in Korea. Hanwha Group is a world leader in solar energy and a Fortune Global 500 company.

**Attention external recruitment firms, we will not accept any unsolicited resumes at this time. Please do not contact any internal member of our company to discuss the position or to solicit candidates. **

Position Summary:

The Project Controls Administrator is responsible for managing and controlling contractual, financial, and documentation aspects of electrical construction projects.

This role plays a critical part in contract and scope management, ensuring that design changes, additional work, costs, progress billing, and project records are accurately tracked and properly administered.

The position supports project leadership in protecting contractual scope, controlling costs, and responding to schedule impacts and claims.

Essential Duties and Responsibilities:

Contract & Scope Management (Primary Responsibility)

• Manage and control electrical contract scope, ensuring all work aligns with contractual requirements
• Track scope changes and identify out-of-scope work requiring formal approval
• Support contract compliance and coordination with project management and clients

Design Change (VO) & Additional Work Management

• Manage design changes, variations, and change orders (VO) related to electrical scope
• Prepare, track, and maintain documentation for additional work and scope adjustments
• Coordinate with engineering, field teams, and clients to ensure changes are properly approved and recorded

Cost & Budget Control (High Precision)

• Track and manage electrical construction costs and job cost breakdowns
• Monitor labor, material, and subcontractor costs against budget
• Support detailed cost analysis and reporting to project management

Progress Billing & Financial Closeout

• Manage progress billing (pay applications) and monthly quantity tracking
• Support final account settlement and project closeout activities
• Coordinate AP/AR processes with accounting teams and vendors

Schedule Impact & Claim Support

• Track schedule impacts related to design changes and scope growth
• Support documentation for delay analysis and claim preparation
• Assist project leadership in responding to time extensions and claims

Document Control & Turnover Management

• Manage and maintain project documentation, including contracts, VO logs, cost records, and correspondence
• Control shared folders and ensure document version accuracy
• Support turnover packages, including as-built documents, reports, and final deliverables
• Coordinate information flow between field teams, project management, accounting, and clients
• Ensure all records are accurate, traceable, and audit-ready
• Follow all company policies, procedures, and confidentiality requirements

Skills and Abilities:

• Strong understanding of contract and scope management in construction projects
• Ability to manage design changes, variations, and additional work accurately
• High attention to detail in cost control, progress billing, and financial tracking
• Ability to analyze schedule impacts and support delay and claim documentation
• Strong document control and turnover management skills
• Proficiency in Microsoft Excel and document management platforms
• Strong organizational and time management skills
• Effective communication and coordination with field teams, management, and clients

Education and Experience:

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• Experience in construction project controls, contract administration, or cost management
• Strong understanding of electrical construction workflows and terminology preferred
• Experience with scope control, change orders, cost tracking, and progress billing
• Proficiency in Microsoft Excel and document management platforms
• Strong analytical, organizational, and documentation skills
• Ability to manage multiple priorities with a high level of accuracy
• Strong communication skills to coordinate with internal and external stakeholders
• Must be authorized to work in the United States

Physical Requirements / Work Environment:

• Ability to work in an office and construction site environment
• Ability to sit, stand, and use a computer for extended periods
• Ability to occasionally lift up to 20 pounds
• Ability to visit active construction sites as required

Hanwha Convergence is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Convergence will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations.

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

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