Engineering Journal Jobs in None, CA

Project Manager – Sustainable & Passive House Construction

San Jose, CA

• Type: Full-Time
• Salary: $130-135,000 for a PM (5-10 years’ experience) and $140,000-$160,000 for a senior PM (10+ years’ experience)

Build a Better Life by Building a Better Way

We don’t just build homes—we build a better world. Our team specializes in crafting exceptional custom homes and certified Passive Houses that combine superior craftsmanship, advanced building science, and environmental responsibility. We are deeply committed to sustainability, social equity, and long-term positive impact for our clients, employees, and the planet.

Are you a seasoned construction professional with a passion for high-performance, sustainable homebuilding? We are a Bay Area leader in healthy, energy-efficient, net-zero, and Passive House construction, and we’re seeking an experienced Project Manager to lead the successful delivery of our custom residential projects.

As a Certified B Corp with over $60M in backlog and projects booked through 2028, we offer long-term stability, meaningful work, and the opportunity to help shape the future of sustainable.

THE ROLE:

• As a Project Manager, you will oversee the planning, coordination, and execution of high-performance residential projects from pre-construction through closeout. You’ll manage schedules, budgets, teams, and client relationships to ensure every project reflects our uncompromising standards for quality, sustainability, and performance
• This is a critical, long-term role for a detail-oriented leader who thrives in a progressive, collaborative environment and is eager to grow with the company for years to come

KEY RESPONSIBILITIES:

Project Leadership & Oversight

• Manage multiple custom home and Passive House projects from design and permitting through completion
• Collaborate closely with pre-construction and company leadership from project inception
• Ensure seamless execution across all phases of construction

Budget & Schedule Management

• Develop, manage, and track detailed project budgets
• Monitor costs and ensure financial targets are met
• Create and maintain comprehensive project schedules, ensuring milestones and deadlines are achieved

Team & Stakeholder Coordination

• Lead and coordinate site superintendents, subcontractors, and trade partners
• Serve as the primary point of contact for clients, architects, engineers, and field teams
• Foster a collaborative, accountable, and solutions-oriented project culture

Quality, Compliance & Performance

• Ensure all work meets or exceeds company standards, building codes, and Passive House certification requirements
• Uphold best practices in high-performance building, including air sealing, insulation, and advanced HVAC systems
• Ensure compliance with local building codes, permitting, and environmental regulations

Documentation & Reporting

• Maintain accurate and organized project documentation, including contracts, change orders, schedules, and reports
• Produce daily, weekly, and milestone-based progress updates

Client & Vendor Relations

• Maintain strong client relationships through regular communication and transparent updates
• Ensure client vision, expectations, and sustainability goals are fully realized
• Procure materials, negotiate contracts, and manage supplier and vendor relationships

Problem Solving

• Anticipate project challenges and proactively develop solutions
• Adapt plans and resources to keep projects on track while maintaining quality and performance

QUALIFICATIONS:

Experience:

• At least 10+ years of residential construction experience
• Minimum 5 years in a project management role
• Proven experience managing custom home projects (required)
• Passive House or sustainable/high-performance construction experience (strongly preferred)

Technical & Professional Skills:

• Deep knowledge of residential construction methods, building codes, and permitting processes
• Strong understanding of high-performance building systems
• Expertise in budgeting, scheduling, and contract management
• Ability to manage multiple complex projects simultaneously

Leadership & Communication

• Proven ability to lead diverse teams and drive accountability
• Exceptional written and verbal communication skills
• Confident, respectful communicator with clients, consultants, and internal teams

Technology

• Proficiency with project management software (e.g., Procore, BuilderTrend)
• Strong working knowledge of Microsoft Office Suite

Education & Certifications (Preferred)

• Degree in Construction Management, Civil Engineering, or related field (preferred, not required)
• LEED AP, Passive House certification, and/or PMP a plus

Other Requirements

• Valid driver’s license and reliable transportation

Soft Skills & Cultural Fit

• Genuine passion for sustainability and energy-efficient building
• Strong attention to detail and ability to perform under pressure
• Proactive, solution-driven mindset
• Comfortable voicing ideas and opinions while collaborating across departments
• Embraces innovation, continuous improvement, and positive change

WHY JOIN US?

• Be part of a mission-driven company redefining residential construction
• Competitive salary and benefits package
• Long-term stability with a strong project pipeline through 2028
• Professional growth opportunities, including training in Passive House and advanced
• building science
• Supportive, collaborative, and forward-thinking company culture
• Work that makes a meaningful impact—for clients, communities, and the planet

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req26-00104

Project Manager I – Telecom/Network/MDF

Work Location: Los Angeles, CA

Are you ready to lead high-visibility campus technology projects that shape how thousands of students and staff connect, learn, and stay safe? Do you want to strengthen your reputation by delivering complex telecom and network systems from concept through construction and turnover?

The role

This is your opportunity to manage large, publicly funded capital projects ranging from $1M to $25M. You will oversee 5–10 concurrent projects and guide telecom, security, network, and audiovisual systems from early planning through final activation.

In this onsite Los Angeles role, you will become the go-to technical leader between project teams, IT stakeholders, design consultants, and contractors. Your work will directly influence campus operations, safety systems, and learning environments.

Key Responsibilities

In this role, you will:

• Lead full lifecycle delivery of structured cabling, VoIP, security, AV, and network infrastructure projects
• Define clear technology scope during design and protect it throughout construction
• Review drawings and specifications to prevent field conflicts and costly revisions
• Manage equipment and infrastructure budgets to keep projects financially on track
• Guide procurement activities and evaluate contractor proposals and change requests
• Oversee installation, integration, testing, and commissioning to ensure systems work together seamlessly
• Coordinate BDF/MDF/IDF buildouts, pathway planning, grounding, labeling, and standards compliance
• Support operational turnover, documentation, and end-user readiness

You will gain exposure to districtwide VoIP migrations, access control systems, emergency communications, mass notification platforms, UPS resiliency systems, and advanced audiovisual environments. Each successful project strengthens your technical depth and leadership profile.

About our company

At PMCS Group, Inc., we’ve built our reputation on over 70 years of combined industry experience and a team of 130+ professionals with deep expertise in construction, engineering, architecture, and inspection. We don’t just manage projects—we deliver them to the highest standard, on time and within budget.

We’re proud to partner with clients such as the Los Angeles Unified School District (LAUSD), Los Angeles Community College District (LACCD), California State University (CSU) campuses, and other public agencies. Our work has a direct impact on communities, improving educational facilities and public infrastructure across California.

The Benefits

• PTO: 120 hours annually (vacation/sick time), accrual starts on day one, available after 30 days.
• Holidays: 8 paid holidays per year, including New Year’s Day, Thanksgiving, and Christmas.
• Insurance: 100% coverage for employee’s Medical, Dental, and Vision, with additional costs for dependents and enhanced plans (Kaiser and Anthem Blue Cross options).
• 401(k) Savings Plan: 100% match up to 3%, plus 50% of the next 2% (fully vested immediately).
• Professional Development: Up to $1,000 annually for license/certification renewals and qualifying education.
• Parking: Parking provided, up to $100/month if applicable.

The person

You bring:

• 3+ years of experience managing technology projects in capital construction or facilities environments
• Experience coordinating technology scope within design and construction documents
• Strong budgeting, cost control, and change management skills
• Hands-on knowledge of structured cabling, VoIP, security, or audiovisual systems
• Familiarity with public procurement processes

Preferred:

• PMP certification
• Experience in community college facilities
• Network certifications (PanGen, Sumitomo, Siemon, Cisco, Aruba)

What’s next

If you are ready to lead complex campus technology projects and strengthen your impact in Los Angeles, apply today.

Leapros is a trusted workforce solutions partner, offering customized recruitment and interim staffing solutions, as well as innovative resources designed to empower employers and professionals to accomplish their hiring and career objectives. Operating on a national platform, our areas of concentration include finance and accounting, information technology and engineering, human resources and administration, sales and marketing, supply chain and operations. Whether you are a talented professional or a company looking for a talented professional, we welcome you to take a leap with us!

CLIENT PARTNER PROFILE & VALUE PROPOSITION: Leapros has been engaged by nationwide real estate investment company to fill a Division HR Generalist role. This is an exciting opportunity to make a big impact with a growing organization in Orange County, CA!

POSITION TITLE: Senior Human Resources Generalist

POSITION SUMMARY: The Senior Human Resources Generalist will be responsible for all day-to-day human resources functions within a designated region with the Company. Providing support for all levels of human resources needs for all levels of staff within the assigned districts.

RESPONSIBILITIES/DUTIES:

• Processes all requests for store-level new hires and terminations, including but not limited to offer letters; background checks; communications between hiring managers and field staff members and corporate level staff members; and all necessary internal forms within their designated region(s) within the Company.
• Processes and manages all leaves of absence and workers compensation claims within their designated districts.
• Serves as the primary contact for all HR related questions for all field staff within their assigned region(s).
• Provides guidance and support to the Regional and District Managers within their assigned region(s).
• Processes, reviews and responds to unemployment and workers comp claims with appropriate documentation. Review unemployment statements.
• Performs technical and professional level management support functions in the daily administration of all human resource services.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Handles employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to the appropriate staff.
• Serves as the subject matter expert to the field employees on all HR related software and platforms.
• Manages and maintains the integrity of the HRIIS systems, routinely running reports and audits to ensure the highest level of data accuracy.
• Provides an example of possessing the Company’s core values and consistently fosters a positive and inclusive work environment.
• This position may provide mentoring of junior staff members with the People & Culture Department.

QUALIFICATIONS:

• Bachelor’s degree in human resources, Business Administration or a related field required.
• At least 5 years of human resources generalist experience in multi-site/multi-state organizations required.
• SHRM certification a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with the Company’s HRIS and talent management systems.

PAY TRANSPARENCY: A reasonable estimate of the available {annual or hourly} pay scale for this position is: $85,000-$95,000 per year plus bonus. The actual compensation offered may vary depending on qualifications and other factors essential to the performance of duties and is determined by the hiring authority.

At Leapros, we are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. This commitment enhances our ability to conduct business with the highest level of integrity, solidifying our position as the most trusted workforce solutions partner. To learn more about Leapros or to speak with one of our recruitment partners, call 866-920-LEAP or visit our website at

Operations, Finance & HR Administrator

San Jose, CA 95126

• Full-Time | In-Office
• High-Ownership | Hands-On | Growth-Oriented

We are building the foundation for a multi-company roofing platform over the next five years.

We are not hiring a traditional "office manager.”

We are hiring the person who will bring structure, financial discipline, and administrative leadership to our back office — and help us scale intelligently.

If you thrive on organized systems, clean payroll processes, compliance accuracy, and keeping operations tight, this role is for you.

THE MISSION

You will own the administrative and financial execution engine of the company.

You will work directly with ownership and operational leadership to:

• Maintain accurate payroll and financial workflows
• Ensure HR compliance and documentation integrity
• Support operational efficiency
• Keep the office professional and organized
• Help build scalable systems for future acquisitions

This is a high-responsibility, hands-on role in a fast-moving construction environment.

Payroll & HR Administration

• Process payroll accurately and on schedule (QuickBooks/Gusto/ADP)
• Maintain timekeeping, PTO tracking, and payroll records
• Coordinate employee onboarding paperwork and personnel files
• Manage benefits enrollment and documentation
• Support workers' compensation reporting and audits
• Maintain compliance with California labor requirements
• Track safety documentation and assist with HR compliance tasks

You will not be expected to set HR policy — but you must execute it cleanly and accurately.

Financial Workflow & Accounting Support

• Manage A/P workflow using Dext and QuickBooks Online
• Organize vendor bills and prepare weekly payment batches
• Track deposits and maintain accurate logs
• Prepare invoice drafts and support billing processes
• Maintain vendor files (W9s, insurance certificates, contracts)
• Assist with A/R tracking and aging preparation
• Maintain organized digital and physical financial records
• Support external bookkeeper with documentation and reporting

You must be comfortable working with numbers and financial systems.

Compliance & Insurance Coordination

• Maintain master renewal calendar (licenses, DMV, insurance, fleet)
• Coordinate Workers' Compensation documentation and audits
• Manage general liability and insurance certificate requests
• Ensure compliance paperwork remains current and organized

Office & Operational Support

• Serve as the consistent in-office presence
• Manage incoming mail and check processing
• Maintain organized filing systems
• Keep the office professional, orderly, and functional
• Coordinate service vendors (internet, phone, utilities)
• Provide light operational or dispatch backup when needed

This is a hands-on role. Construction is not corporate — you must be comfortable in a trade environment.

WHO YOU ARE:

• Highly organized and detail-driven
• Comfortable processing payroll and handling confidential HR data
• Strong with numbers and administrative systems
• Calm under pressure
• Self-directed and proactive
• Low ego, high accountability
• Able to manage multiple priorities without constant supervision
• Strong communicator

You take pride in clean payroll runs, accurate records, organized systems, and a professional office environment.

GROWTH OPPORTUNITY:

As the company expands through acquisition, this role can evolve into Shared Services or Administrative Operations leadership.

You will help build the centralized back-office structure that supports multiple operating companies.

QUALIFICATIONS

Required:

• At least 3+ years’ experience in office management, payroll, or operations administration
• Experience processing payroll
• Proficiency with QuickBooks Online (AP/AR familiarity required)
• Experience handling HR documentation and compliance
• Strong organizational and multitasking skills

Preferred:

• Construction or roofing industry experience
• Familiarity with California labor laws
• Bilingual (Spanish/English) is a plus

COMPENSATION & BENEFITS

• Competitive salary: $90,000 – $110,000 (based on experience)
• Health, dental, and vision insurance options
• Retirement plan with company contribution
• Paid time off and holidays
• Direct exposure to ownership and leadership
• Growth opportunity as the company expands

HOW TO APPLY:

Send your resume and a short note answering:

"What is the most common payroll or HR mistake you've seen in small businesses — and how would you prevent it?”

We are looking for someone who wants ownership — not just a job.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req26-00110

Tool Room Manager – Medical Device Manufacturing (Bay Area, CA)

I’m supporting a leading medical device organization that is looking for a hands-on Tool Room Supervisor to lead the maintenance, repair, and optimization of 300+ complex injection molds — including hot runners, PEEK, and glass-filled materials.

This is a high-impact role overseeing a tool room team while driving mold performance, uptime, and continuous improvement across a fast-paced manufacturing environment.

What’s Offered:

• Competitive salary: $130K

• Relocation sign-on bonus for non–Bay Area candidates

• Medical, dental & vision (effective day 1)

• Company-paid life insurance & disability

• 401k with company match

• Generous PTO + 10 paid holidays

• Tuition reimbursement

• Additional perks: legal plan, pet insurance & home ownership program

If you have strong experience in injection mold repair, tooling, EDM, TIG welding, hot runners, or tool room leadership, I’d love to connect.

Interested? Send me your resume or best contact information or resume.

#injectionmolding #tooling #manufacturing #medicaldevices #hiring #toolroom #moldmaking #engineering #bayareajobs

Director of Operations – Residential Construction

Location: On-site, Los Angeles, CA

A rapidly scaling residential remodeling company is seeking a seasoned and strategic Director of Operations to lead day-to-day project execution and field operations. This hands-on leader will drive operational excellence across high-volume, high-touch renovation projects in the Los Angeles area. Backed by strong executive leadership and a vision to redefine the customer experience in home renovation, this role is crucial in elevating project delivery standards, enhancing quality assurance, and scaling field operations in alignment with aggressive growth targets.

This is a unique opportunity to step into a leadership role with high visibility, driving impact from day one. The organization is poised for expansion and is seeking a process-oriented operator who thrives in a dynamic, fast-moving environment. The ideal candidate is energized by the challenge of building systems, developing teams, and ensuring seamless project delivery through a network of skilled subcontractors.

Key Responsibilities:

• Serve as the operational right hand to the CEO, owning day-to-day execution of all field activities from contract handoff through project closeout.
• Lead project delivery and resource planning across multiple concurrent renovation projects, ensuring on-time and on-budget performance with high customer satisfaction.
• Build and manage a best-in-class subcontractor network across trades, fostering long-term relationships and ensuring consistent quality and accountability.
• Implement and continuously improve standardized operational workflows across service lines, increasing predictability, quality, and scalability.
• Champion site-level quality assurance, safety compliance, permitting, and inspection readiness.
• Track and optimize performance across KPIs such as job cycle times, rework rates, gross margins, customer satisfaction, and more.
• Partner cross-functionally with finance, sales, and executive leadership to forecast pipeline, plan capacity, and execute with financial discipline.
• Lead and grow the internal operations team (including project managers, schedulers, and field supervisors), establishing a scalable organizational structure for future growth.

Required Qualifications:

• 7+ years of progressive experience in field operations leadership within residential construction, remodeling, or a closely related industry.
• Proven success managing multiple projects concurrently using subcontractor delivery models.
• Bachelor’s degree in construction management, Business, Engineering, or a related field.
• Deep understanding of job costing, budgeting, scheduling, and margin accountability.
• Strong operational judgment with a builder's mindset and a customer-first approach.
• Experience driving operational change and process improvements in a scaling environment.
• Effective leadership skills with the ability to coach, motivate, and develop high-performing teams.

What’s in It for You:

• Direct impact on the growth trajectory of a well-capitalized, high-growth company.
• High visibility and influence at the executive level with opportunity for career advancement.
• A culture built on ownership, quality, and customer experience.
• Opportunity to lead operational transformation in an evolving and exciting segment of residential services.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

Position Title: Construction Estimating Assistant

Company Description

Pacific Hydrotech Corporation has been delivering high-quality construction solutions to municipal water districts and oil refining companies across California, Hawaii, Arizona, Nevada, Utah, Alaska, and Washington since 1987. We specialize in constructing water tanks, reservoirs, booster pump stations, filter plants, and industrial projects such as oil storage terminals and civil construction. With a team of professional engineers and veteran construction managers, we employ a "partnering" approach to ensure safety, quality, and effective collaboration with clients, engineers, and inspectors. Our mission is to exceed client expectations by offering expert solutions and maintaining high standards of performance and safety.

Role Description

This is a full-time position located at main office in Murrieta, CA. The role involves assisting in preparing cost estimates and maintaining clear communication with team members and clients. The Construction Estimating Assistant will play a crucial role in supporting the estimating team and ensuring the effective execution of tasks and project requirements. Performs clerical duties including writing, emailing, filing, and completion of simple forms. Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment. Assist Estimators in bidding projects. Solicit bids from Vendors and subcontractors, attend pre-bid meetings, assist in preparation of bid documents including state or federal requirements that need to be attached with the bids, perform quantity take offs from plans. Need some travel on bid document delivery and meetings.

Qualifications

• Strong Communication and Customer Service skills to foster collaborative and professional interactions
• Organizational skills and the ability to handle multiple tasks in a fast-paced environment
• Familiarity with construction or engineering processes and terminology is a plus
• Proficiency in relevant software such as word, excel and power point.
• Minimum High School graduate. Possessing a degree is a plus.

Compensation & Benefits

• Competitive salary based on experience
• Performance bonus program
• 401K Retirement Plan
• Medical/Dental insurance
• PTO’s

Primary Function:

Under the direction of the Vice President of Pre-Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission.The Proposal Administrator participates in the long- and short-range plans for proposal development, including researching future proposal opportunities.

This is a full-time on-site position located in Napa, CA.

Typical Duties:

1. Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to estimating team the potential projects of interest that match the niche markets.

2. Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team.

3. Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review proposal sections to ensure requirements are adequately met.

4. Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner required forecast tracking and submitting software.

5. Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes.

6. Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts.

7. Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates, and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met.

8. Reviews and provides updated material for the company website, for newly awarded projects and current progress photos and new/updated project descriptions on a semi-regular basis.

9.Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files including any updated data through addendums with the estimating team and via BOX access to external partners.

Skills, Knowledge, Qualifications & Experience:

• Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus.
• Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details. An open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus. Ability to work/function independently as needed.
• Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures.
• Excellent oral and written communication, facilitation, and presentation skills.
• Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus.

Proposal Administrator Specific Regular Duties, Organized by Time

Daily

• Continuously gather and update bid document data on current estimates
• Continuously prepare proposal package, including outlines, project experience matrix, bid bond, etc.
• Continuously provide review of written documents for technical narratives, RFI/PPI, presentations
• Search for bid opportunities - SAM and B2G

Weekly

• Monday marketing meeting updates (including research of projects being tracked)
• Update Bid List and send via email to the whole company (Friday)
• National Lab research, by separate websites
• Operation dept/jobsite requests - Resume’s, Organizational templates/charts, etc..

Monthly

• Website updates - check site and links, awarded projects, refresh photos, recommend updates to project descriptions
• FY budget review for follow-up and updates through industry forecasts
• Project status update - send active projects nearing completion - form to complete and request for best photographs
• CPARS status - share updates with job team and estimating department
• Update Nova Flyers and Nova SOQ for industry event (SAME) communication and handouts as needed

Yearly

• AMUM - presentation finalization
• Trade show - order booth, reservations, update slide show of fuel projects
• Award application for construction industry (AGC), if unique project is identified
• Support Safety award packages with safety director
• Coordinate Small Business show

As Needed

• When an RFP is issued, download bid document files and organize into folders with links to K drive and Box for access, and send an announcement to the Marketing team and Estimating department
• Communicate amendment updates to the Estimating department.
• Review and submit questions about the RFP (RFI/PPI/BI)
• Prepare and submit bid bond requests
• Proposal preparation (typically including experience, past performance, price package, and, as needed: narrative, schedule, resumes, etc.)
• Proposal submission, via Email, PIEE, DOD SAFE, or other programs as identified by owner
• Reply to sources sought requests and/or PLA surveys
• Provide bid result announcements to Estimating Dept.
• Announce awards to the entire company.

Purchasing Assistant | Residential & Multi-Family Developer

Location: Orange County, CA

Compensation: $70,000 – $100,000 DOE + Performance Bonus

The Opportunity

We are a rapidly growing residential builder focused on luxury custom homes, multi-family, and build-to-rent communities throughout California. This is a high-visibility, non-clerical growth position designed for an ambitious professional who wants real exposure to the business side of construction.

We are building a high-performance team that wants responsibility early and advancement quickly.

The Role

You will work directly with leadership and project teams to support procurement, protect budgets, and ensure materials and trade partners stay aligned with fast-moving project schedules.

• Procurement & Bidding: Assist in preparing and distributing bid packages to subcontractors and suppliers.
• Bid Leveling: Level and compare bids to ensure complete scope coverage and identify gaps before contracts are finalized.
• Contract Administration: Support the drafting and issuance of purchase orders and subcontract agreements.
• Cost Management: Maintain accurate pricing data, track change orders, and assist in value engineering efforts.
• Compliance: Track insurance certificates, licenses, and onboarding requirements for new trade partners.
• Field Coordination: Coordinate with Project Managers and Superintendents to align material orders with build schedules and track long-lead items.

Requirements

• Experience: 1–2 years in purchasing, estimating, project coordination, or construction operations.
• Industry Exposure: Background in residential, luxury custom, or multi-family building is preferred.
• Technical Edge: Strong Excel skills are required; familiarity with Procore, BuildPro, or similar platforms is a plus.
• Attributes: Analytical, highly organized, and looking for long-term career growth rather than just a job.

Why Join This Team?

This role offers a clear and direct path to becoming a Purchasing Agent or Purchasing Manager. You will gain experience across high-end luxury finishes and large-scale multi-family projects within a company that prioritizes performance and rapid scaling.

• 
  Two commercial buildings located in San Francisco (94105 / 94107)
  Mixed-use assets with a strong office focus
  
  

• Oversee daily operations, inspections, and maintenance for both commercial buildings
• Partner with engineering, security, janitorial, parking, and landscaping vendors
• Monitor preventative maintenance schedules and tenant work orders (Angus or similar)
• Manage parking operations and identify revenue optimization opportunities
  

• Own all property-level financials (no on-site accounting support)
• Prepare and analyze budgets, monthly variance reports, accruals, and expense tracking
• Manage CAM estimates, reconciliations, and recoveries
• Review payables, receivables, aging reports, and tenant billbacks
• Monitor expenses against budgets and contracts; prepare AFE requests
  

• Maintain accurate lease abstracts, CAM abstracts, stacking plans, and options in Yardi
• Support lease renewals, rent adjustments, operating expense reconciliations, and LOC tracking
• Manage Right of Entry and License Agreements
  

• Serve as the primary point of contact for commercial tenants
• Build strong, professional tenant relationships through proactive communication
• Oversee vendor performance and contract compliance
  

• Prepare monthly and quarterly operational reports
• Support insurance compliance, emergency preparedness, and risk management initiatives
  
  

• 4-5+ years of commercial property management experience (office, retail, or mixed-use)
• Strong financial background, including CAM, budgets, accruals, and variance reporting
• Hands-on experience with lease abstracts and CAM administration
• Proficiency with Yardi and MS Excel (Angus a plus)
• Professional communication style and strong organizational skills
  
  

• Commercial Property Manager who owns the financials end-to-end
• Bachelor's Degree preferred
• Detail-oriented, organized, and self-directed
• Comfortable working fully onsite in a professional office environment
• Commercial property management experience required; residential backgrounds will not align