Engineering Journal Jobs in Hell, MI

Director of Quality

Automotive Tier 1

Job Location: Fort Wayne Indiana

Director of Quality will work at a Multi $Billion global manufacturing company and lead a team of Quality Engineers, quality technicians and customer support personnel.

• Manage a team of Quality personnel and participate in Quality Improvement activities, Audits, Certifications and customer documentation.
• Lead all quality matters related to plant product launches and production.
• Manage certification compliance with IATF-16949, plus ISO-9000 for some heavy-duty customers.
• Manage internal QA/QC teams, act Customer Quality, and manage supplier/vendor quality.
• Implement QA preventative measures and quality planning initiatives.

Requirements:

• 10+ years of experience Leading a Team in Quality
• Prior experience Managing People in Quality as a Quality Leader.
• Background in Automotive industry or Heavy Duty Automotive is needed.
• Experience with IATF 16949 and APQP standards is a huge plus.
• Bachelors degree in Engineering or Business.
• Six Sigma Black Belt or Green Belt certification is beneficial, though not required.
• CQE or CQM accreditation is a plus.
• Professional growth opportunities in a dynamic work environment.
• Comprehensive benefits package.

FPC - Fortune Personnel Consultants (Orlando office)

Position Located: Fort Wayne, IN - Relocation assistance is available.

For further information about us visit follow up on this position, please connect with : Quality Assurance Manager, Quality Control, QA, QC, Supplier Quality, Quality Supervisor, Quality Director, Plant Quality, Automotive Interior, IATF 16949, VDA, Six Sigma, CQE, CQM, Mitsubishi, Kia, Mercedes Benz, BMW, Toyota, Honda, Isuzu, Ford, Chrysler, General Motors.

Summary

The Director of Quality position has direct responsibility for the execution of Quality deliverables for their assigned Business Group. They will be responsible for Customer Interface, Craftsmanship and Warranty performance. Additional responsibilities include AQE, QE and QM staffing, training and performance reviews. Responsible for Supplier management and Quality performance.

Responsibilities:

• Prepare a monthly assessment of all quality deliverables for each program within the BU areas. Mitigate the risk of any missed quality deliverables with the execution of appropriate corrective action plans and glide paths.
• Review and approve Quality deliverables.
• Actively participate in Program Reviews, and Phase Exit Reviews, as well as PSMC and SSO in alignment with program timing.
• Function as the primary point of contact to the particular Customer for responding to quality issues, Potential Product Safety Concerns (PPSC), Quality Key measure performance and other “Customer Specific” initiatives. Develop key Customer relationships in the Supplier Quality Area.
• Communicate Customer issues, Adient‘s performance in the eyes of the Customer, and unique Customer quality systems / procedures to the appropriate individuals within Adient, and assure that appropriate actions are taken. Work for improvement in or maintaining Green Customer Score Cards.
• Ensure the successful implementation of Adient Quality Systems, and ensure continued certification to / complaints with IATF 16949, including customer specific requirements.
• Drive continuous improvement of Customer specific Warranty performance data. Ensure that the appropriate issues are identified, root cause determined and corrective actions implemented. Assure that known product quality concerns are addressed and improvement is measured on Glide path for Warranty.
• Develop QE resource budgets and staffing needs. Participate in the interview process, and add resources, as they are needed.
• Develop and execute Annual Development Plans, Performance Reviews, and succession plans for each AQE, QE and QM that is in the Business Unit.
• Participate in the quoting process to ensure that the appropriate quality resources and objectives are considered prior to receiving the business award.
• Ensure that all deliverables are completed on time and that any critical issues are identified and resolved in a timely manner.
• Support maintaining AMS Level 3 in production plans and develop plan to progress to Level 5 in alignment with Continuous Improvement plans.

Perform job functions in accordance with set policies and procedures to ensure preservation of the Company Quality Policy.

Education:

• A Bachelor’s Degree in a technical area is required (or equivalent experience).
• Specific education and training in Quality disciplines including (minimum) IATF 16949, VDA, Continuous Improvement, Total Quality Management, PPAP, FMEA, Control Plans, DOE, and SPC are also required.
• People development and leadership experience is required.

Experience:

• Advanced Quality Planning including familiarity with the AIAG Advanced Quality Planning and Control Plan standard, FMEA’s, PPAPs, Dimensional layouts, gage/fixture design, SPC, and Performance/Material testing.
• Advanced statistical concepts, design of experiments, and problem solving methodology
• Qualified as a Quality Systems auditor
• Certified in Six Sigma is preferred
• Professional Certification in Quality Engineering/Quality Management is preferred.

Director of Marketing & Sales

THE AVALON OF BLOOMFIELD TOWNSHIP

Mission: Hit Maximum Occupancy, Fast.

When you join THE AVALON OF BLOOMFIELD TOWNSHIP, you step into a community built on extraordinary hospitality and life‑changing service — and you take the lead role in driving its growth. Your mission: reach and maintain maximum occupancy by owning every inch of the sales funnel.

This is not a status-quo role.

This is not an entry‑level sales job.

This is a high‑stakes, high‑impact position built for a closer — someone who thrives on urgency, pressure, and results.

Why High‑Performing Closers Choose This Role

• You control strategy + execution — full autonomy in how you build the funnel and close.
• Your performance drives the community’s financial success — immediate and visible impact.
• Aggressive commission + milestone bonuses — the faster you fill the building, the more you earn.

Your High‑Impact Responsibilities

Own Every Stage of the Sales Cycle

• Manage inquiries, cold calls, tours, follow‑ups, and move‑ins — you are the engine behind occupancy.
• Maintain occupancy at or above budgeted levels month after month.

Speed = Your Advantage

• Respond to all inquiries immediately; speed‑to‑lead is your competitive edge.

Build a Referral Power Network

• Rapidly develop relationships with discharge planners, elder law attorneys, financial advisors, physicians, and other top referral sources.

High‑Conversion Event Strategy

• Lead tours, community events, and closing events designed to secure deposits on the spot.

Relentless Funnel Management

• Track inquiries, tours, follow-up, move‑ins, and outreach in CRM; ensure every lead has a “next step.”
• Identify funnel gaps and execute fast, creative solutions to increase conversions.

Who You Need to Be

• A Senior Living Sales Expert
• Minimum 5 years in sales or comparable senior living experience, with verifiable occupancy or sales success.
• A Closer With Emotional Intelligence
• You can navigate family dynamics and confidently drive to “yes.”
• Data‑Driven & CRM‑Obsessed
• You live in Salesforce and use metrics to fix leaks fast.
• Hospitality‑Focused
• You embody the Avalon culture of customer service and resident‑first care.

Compensation & Rewards

• Competitive salary
• Aggressive commission structure tied to speed + volume
• Move‑in bonuses and milestone bonuses at key occupancy targets

This Role Is Built for a Sales Athlete.

If you’re the type of closer who thrives on urgency, competition, and fast results — and you love the impact senior living has on families — you belong at THE AVALON OF BLOOMFIELD TOWNSHIP.

Pay Range: $95,000 - $130,000

Top performers can significantly exceed On Target Earnings through sustained occupancy growth.

EEO Employer

Miller Bros. Const., Inc. is a heavy-civil contractor specializing in earthmoving, utility installation and structure development for public roadway, industrial and commercial clients.

Project Manager - Bridge Group

Must have at least 2 years of experience in project management or estimation, with proven experience in bridge construction.

Job Overview:

The Project Manager is responsible for assisting in the success and profitability of a project from the bidding phase through final completion. The PM reports to the Group Manager and shall initiate regular communication with the GM on bid challenges, risk issues, cost impacts, project conditions and highlight other concerns which create a scope or cost deviation from the original estimations of profit and loss involving a particular task. The primary standards by which a PM shall be measured include the following:

Responsibilities:

• Assisting the project to a successful result for both the client and Miller Bros. Const., Inc.
• Providing the highest level of Client Satisfaction
• Meeting project schedule
• Effectively communicating with all parties involved in the project
• Ensure a safe working environment
• Prepare bids and estimated cost to perform the full scope of work using HCSS
• Maximizing the project profitability
• Accurately managing the fiscal and administrative responsibilities of the project
• Maintain a positive attitude and good working relationships with customers, employees, and the public
• Prepare, manage and file all contract documents from project award to close-out
• Review and update all cost reports
• Ensure all projects comply with OSHA Standards, MSHA Standards and MBC Safety Programs, in addition to all client/owner safety requirements. Ensure proper safety practices for field operations are followed
• Work with the Safety Directors, Superintendents and Foremen to promote “Site Sense” talks every morning with their crews and prior to beginning a major change in operations
• Review and understand all project scopes, schedules, budgets, plans, specifications and standard drawings for the work to be performed. Build the work to meet or exceed specifications
• Coordinate all project activities and schedule demands through the Superintendents and Foreman
• Discuss resource requirements on a regular basis with the Superintendent, Director of Field Personnel and Equipment Manager
• Report weekly the status of each project to the GM

Qualifications:

• Bachelor’s Degree in Construction Management, Civil Engineering or similar field.
• Minimum 2 years of experience in project management or estimation. Bridge work experience is a MUST!
• Minimum 2 years of experience working in heavy construction
• Excellent communication skills

EEO Disclaimer

We are proud of the fact that we extend equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, ethnicity, sex, sexual orientation, gender status, age, pregnancy, religion, national origin, citizenship, ancestry, physical or mental disability, medical condition, marital status, genetic information or condition, military or veteran status, political belief, or any other basis prohibited by federal, state or local law.

All phases of employment including, but not limited to, recruiting, hiring, selection for training, promotion, demotion, discipline, rates of pay or other compensation, transfer, layoff, termination, recall, use of all facilities, and participation in all company-sponsored activities, will be administered so as to further the principle of equal employment opportunity.

Miller Bros. Const., Inc. is a heavy-civil contractor specializing in earthmoving, utility installation, and structure development for public roadway, industrial and commercial clients.

POSITION: Project Manager

Overview:

The Project Manager is responsible for assisting in the success and profitability of a project from the bidding phase through final completion. The PM1 reports to the Group Manager and shall initiate regular communication with the GM on bid challenges, risk issues, cost impacts, project conditions and highlight other concerns which create a scope or cost deviation from the original estimations of profit and loss involving a particular task. The primary standards by which a PM1 shall be measured include the following:

Responsibilities:

• AsAssisting the project to a successful result for both the client and Miller Bros. Const., Inc.
• Providing the highest level of Client Satisfaction
• Meeting project schedule
• Effectively communicating with all parties involved in the project
• Ensure a safe working environment
• Prepare bids and estimated cost to perform the full scope of work using HCSS
• Maximizing the project profitability
• Accurately managing the fiscal and administrative responsibilities of the project
• Maintain a positive attitude and good working relationships with customers, employees, and the public
• Prepare, manage and file all contract documents from project award to close-out
• Review and update all cost reports
• Ensure all projects comply with OSHA Standards, MSHA Standards and MBC Safety Programs, in addition to all client/owner safety requirements. Ensure proper safety practices for field operations are followed.
• Work with the Safety Directors, Superintendents and Foremen to promote “Site Sense” talks every morning with their crews and prior to beginning a major change in operations
• Review and understand all project scopes, schedules, budgets, plans, specifications and standard drawings for the work to be performed. Build the work to meet or exceed specifications
• Coordinate all project activities and schedule demands through the Superintendents and Foreman
• Discuss resource requirements on a regular basis with the Superintendent, Director of Field Personnel and Equipment Manager
• Report weekly the status of each project to the GM

Qualifications:

• Bachelor’s Degree in Construction Management, Civil Engineering or similar field
• Minimum 2 years of experience in project management or estimation
• Minimum 2 years of experience working in heavy construction
• Ability to lift up to 50 lbs. and move safely over uneven terrain
• Excellent communication skills

EEO Disclaimer

We are proud of the fact that we extend equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, ethnicity, sex, sexual orientation, gender status, age, pregnancy, religion, national origin, citizenship, ancestry, physical or mental disability, medical condition, marital status, genetic information or condition, military or veteran status, political belief, or any other basis prohibited by federal, state or local law.

• All phases of employment including, but not limited to, recruiting, hiring, selection for training, promotion, demotion, discipline, rates of pay or other compensation, transfer, layoff, termination, recall, use of all facilities, and participation in all company-sponsored activities, will be administered so as to further the principle of equal employment opportunity.

Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for nearly six decades.

Our Culture & Philosophy:

Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best-in-class products to our customers.

• Open & Constructive
• Take Pride in Our Product
• Relentless Commitment
• Care About Our Customers
• Team Success

Summary:

The Safety & Risk Management Intern will support the Safety & Risk Management Department in the implementation, monitoring, and continuous improvement of safety and risk management programs across field and office operations. This internship offers hands-on exposure to construction safety, regulatory compliance, field audits, incident management, and training initiatives. The descriptions below are representative of, but not limited to, the expectations of this role.

Five Key Roles of the Safety Intern:

• Support safety program implementation across active job sites
• Assist with jobsite safety audits, inspections, and observations
• Help track incidents, near misses, corrective actions, and leading indicators
• Assist with employee safety training and onboarding activities
• Support risk management initiatives and continuous improvement efforts

Essential Duties & Responsibilities:

• Assist Safety Managers with jobsite safety inspections and documentation
• Participate in job hazard analyses (JHAs), pre-task planning, and toolbox talks
• Help maintain OSHA recordkeeping, safety metrics, and departmental reports
• Assist in incident investigations, documentation, and follow-up actions
• Support safety training programs, orientations, and safety communications
• Help update and organize safety policies, procedures, and training records
• Collaborate with field leadership and project teams to promote safe work practices
• Perform other safety-related duties and projects assigned
• Communicating and upholding the Company’s commitment to Integrity and Code of Ethics.
• Other relevant tasks as assigned.

Education, Experience & Qualifications:

• Currently pursuing a degree in Safety Management, Occupational Safety & Health, Construction Management, Engineering, or a related field
• Strong interest in construction safety and risk management
• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• Strong communication, organizational, and follow-up skills
• Detail-oriented, self-motivated, and eager to learn in a fast-paced environment
• Ability to interact professionally with field and office personnel

Travel:

• Light to moderate travel may be required
• Travel may include visits to active job sites across company operations
• Fessler & Bowman will compensate for travel when applicable

Work Environment:

This position includes exposure to both office and field environments. Field environments may include construction sites with exposure to varying weather conditions, uneven terrain, heights, noise, vehicular traffic, and other typical construction-related hazards. Proper PPE will be required when in the field.

Recruitment Process:

The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test.

Fessler & Bowman is an Equal Opportunity Employer

The candidate will be:

• Responsible for a group of Sub-Commodities for Components (springs, stamping, turned parts, plastic, rubber parts, pistons, electromechanical parts etc) and Outsourced Manufacturing (painting, coating materials, heating treatments etc);
• Working in a cross functional Team with the Global Purchasing Dept, Local Operations, Quality and Logistics;
• Responsible to develop and implement the purchasing strategy on Components and Outsourced Manufacturing in order to maximize the company’s results;
• Responsible to develop and design a proper supplier base in USA and Mexico in accordance to the guidelines of the Global Purchasing Manager, in terms of cost competitiveness, quality, service & innovation;
• Responsible to identify risks and opportunities involved in each sourcing process.

Professional Qualifications & experiences (Hard Skills)

• In-depth experience of Purchasing (NOT LOGISTICS OR PLANNING), at least 5 years, in a multi-country environment and complex Purchasing Organizations.
• Good knowledge and understanding of Purchasing best practice. Experience in buying Components and Outsourced Manufacturing services in an Automotive Companies and in-depth knowledge of the NA supply chain market.
• Ability to work in a truly global organization. Proven experience of working in a fast moving and result driven environment which demands to work under pressure most of the time.

Education / Languages

• Bachelor's degree preferably in Engineering, Manufacturing, Finance, Business or other relevant discipline.

Personal attributes

• Entrepreneurial skills in terms of innovation and problem solving
• Tenacity, tough-mindedness
• Ability to demonstrate strong commitment and team working abilities
• Strong level of autonomy
• Results- driven
• High level of negotiation, influencing and communication skills.

Provide technical excellence and frontline customer support for precision testing systems used across manufacturing, R&D, and quality control industries. This role exists to ensure every installation, service, and calibration is executed to the highest standard — protecting the company’s reputation for quality and empowering clients to succeed.

You are the face of the organization in the field: part technician, part trainer, and part problem-solver. Your work keeps vital material testing systems operating safely, accurately, and efficiently.

Install & Commission Equipment: Independently install, configure, and calibrate custom material testing machines at client facilities, ensuring systems meet operational specifications.

Diagnose & Resolve Issues: Troubleshoot and repair complex electro-mechanical systems — including electrical (up to 480V), hydraulic, and pneumatic components — using schematics and mechanical drawings.

Deliver First-Visit Resolution: Resolve customer issues efficiently and accurately on-site, minimizing repeat service calls and downtime.

Customer Training & Support: Train operators and maintenance staff on system operation, calibration, and software, ensuring confident and safe equipment use.

Autonomous Field Operations: Manage personal travel, scheduling, and reporting with minimal supervision while maintaining high levels of professionalism and responsiveness.

Continuous Improvement: Capture and report system issues or recurring trends to internal engineering teams, contributing to product and process improvements.

• Independent problem-solver who thrives on travel, autonomy, and variety
  

• Calm under pressure with strong diagnostic and technical reasoning skills
  

• Confident communicator who can train and build trust with customers
  

• Committed to quality, professionalism, and first-time resolution
  

• Adaptable — comfortable managing both electrical and mechanical challenges in the field
  
  

This position is built for the self-reliant technician — someone who takes pride in precision, thrives on travel, and enjoys solving complex challenges head-on. You’ll represent a globally respected brand in advanced testing systems, ensuring customers experience excellence from installation to ongoing support. Every visit is an opportunity to lead, teach, and uphold technical integrity.

• Must have served in the U.S. Army, U.S. Navy, U.S. Marine Corps, U.S. Air Force, U.S. Coast Guard, U.S. Space Force, U.S. Reserves, or U.S. National Guard.
  

• 2+ years of field service experience in electro-mechanical, automation, or testing equipment (post-military experience required)
  

• Proficiency troubleshooting electrical systems up to 480V, including drives, relays, and PLC interfaces
  

• Experience with hydraulic and pneumatic systems
  

• Ability to read, interpret, and apply electrical schematics and mechanical drawings
  

• Valid driver’s license; ability to travel 90–100% (domestic, primarily regional)
  

• Excellent communication and customer interaction skills
  
  

• Medical, Dental, and Vision: 80% employer-paid premiums
  

• 401(k): 100% match on first 3%, tiered match up to 6% total contribution
  

• Annual Bonus: Up to $5,000, based on performance metrics
  

• Per Diem: $55/day for meals and incidentals
  

• Company Vehicle: Personal use permitted, fuel and expenses reimbursed
  

• Travel Expenses: Covered via company-issued reimbursement system
  
  

Summary

The Materials Supervisor plans, organizes and monitors the Production supplier parts including Supplier onboarding, Contract set up (PO), releases, receiving, inventory management, storage and distribution of all items, ensuring a smooth and consistent operation so parts and supplies are located and distributed to proper departments in an effective, efficient and safe manner as required to satisfy internal and external customer requirements.

Core Competencies

• Communication
• Energy and Stress
• Team Work
• Time Management
• Creative and Innovative Thinking
• Problem Solving
• Accountability and Dependability
• Research and Analysis
• Decision Making and Judgement
• Planning and Organizing
• Ethics and Integrity
• Mathematical Reasoning
• Coaching and Mentoring
• Conflict Management
• Inventory Management
• Customer Focus (Internal & External)

Job Duties

• Ensure that the materials department is in compliance with all applicable health and safety regulations and other company-related policies and procedures.
• Responsible for supervisory responsibilities in accordance with the organization's policies and applicable legislation.
• Supervise production suppliers with Materials Coordinators including planning all incoming raw materials, purchased components, packaging, sub-suppliers and Outside Services to support manufacturing and shipping requirements.
• Supervise and train Materials Coordinators.
• Coordinate all incoming logistics planning to ensure efficiency of manpower and floor space.
• Supervise inventory system and all inputs/outputs – lead as expert in the field, working with cross-departmental teams and the CMS System to troubleshoot inventory discrepancies, determine root causes, corrective actions and monitor inventory accuracy.
• Supervise all receiving activity, including training hourly employees as required, ensure CMS database accuracy.
• Develop and maintain cycle count schedule.
• Lead and coordinate the year-end inventory count.
• Key member of APQP team to support launch of new programs; engineering changes and/or volume changes.
• Lead for onboarding and setting up new vendors.
• Lead for setting up new production items, ensure all documentation is in place, maintaining all blanket Purchase orders, in CMS database. Work with Corporate purchasing to review and analyze submitted quotations, understand costing, negotiate with vendors.
• Lead for PFEP (Plan for every part), reporting to Manager on measured targets.
• Reporting on Monthly MP&L Key Targets, as assigned.
• General knowledge of PPAP, IATF, MMOG, ISO14001, SDS, CTPAT and Health & Safety requirements.
• Lead floor plan layout planning for all purchased and manufactured items including current and future mapping and coordination of changes.
• Lead to develop FIFO plan and tracking.
• Coordinate outbound shipments as required related to vendors/production.
• Track monthly supplier performance and report to Manager / summarize for month end reporting.
• Coordinate with the Accounting Department on resolving invoicing discrepancies.
• Coordinate with the Quality Department on supplier issues to protect production.
• Coordinate with Packaging Engineers as a liaison with suppliers for cost savings and continuous improvements projects.
• Perform Health and Safety inspections, as required.
• Keep up to date with system changes and training requirements related to job duties.
• Be on-call by cell phone after daytime office/shop hours.
• Ensures facility compliance with the Flex-N-Gate Materials Management Policy.
• Performs all other tasks as assigned by management.

Requirements

• B.S. or B.A. degree in business management, materials management or related field.
• Minimum five (5) years of experience in warehousing, receiving, shipping, inventory control or materials management in a manufacturing environment with 2 years of supervisory experience.
• Knowledge of environmental, health and safety regulations.
• Experience with ERP systems, specifically MRP modules.
• Strong PC experience; MS Excel - spreadsheets, charts, graphs, MS Word, MS PowerPoint- presentations, and systems applicable to work area (CMS, SpinFire, etc.)
• Knowledge of Import/Export Regulations.
• Knowledge of Basic Supply Chain Management to include master planning of resources, detailed scheduling and planning, and execution and control of operations.
• Good analytical and problem-solving skills.
• Excellent planning and organizational skills.

VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends world-class executive administrative support with strong project management capability, working seamlessly with

C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.

POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.

PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.

REQUIREMENTS of the Executive Assistant:

• 10+ years in executive support roles, with at least 5 years’ experience supporting a CEO or C‑suite executive strongly preferred. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company.Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
• Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
• Demonstrated ability to work autonomously while building collaborative relationships across teams.
• Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.

Technical Skills

• Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
• Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
• Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
• Experience supporting virtual meeting management tools and executive communication platforms.

Personal Attributes

• Highly agile, resourceful, and solutions‑oriented.
• Calm under pressure with strong emotional intelligence and executive presence.
• Customer‑service mindset with a bias for action and continuous improvement.
• Keen attention to detail paired with the ability to see the bigger picture.

DUTIES of the Executive Assistant

Provide Executive Support

• Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
• Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
• Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
• Track deadlines and deliverables for CEO-related projects.
• Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
• Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
• Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
• Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
• Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
• Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.

If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you may not be a fit for this position.

At Venteon and Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Accounting & Finance, Engineering, and IT talent in the industry today.