Operations Specialist
Job Description
A well‑established professional services firm headquartered in Chicago is seeking an Operations Specialist to support its Chicago headquarters and provide broad administrative, operational, and event‑related support across the firm.
This is a fast‑paced, dynamic position well suited for someone who is highly organized, exercises strong judgment, and is comfortable managing shifting priorities.
This role requires on‑site presence five days per week.
Key Responsibilities Ensure smooth daily operation of the Chicago office while sitting at the front desk; serve as primary contact with building management and vendors Manage office logistics including supplies, equipment, mail, and general upkeep; sit at reception desk to greet visitors Provide administrative support to Partners and senior leaders, including calendar management and meeting coordination as needed Prepare presentations, communications, and documentation using Word, Excel, and PowerPoint Participate in confidential meetings and produce accurate summaries and follow‑up materials Plan and coordinate travel arrangements Maintain confidential company and client files in a digital environment Serve as liaison with the firm's IT managed services provider Partner with Marketing to support internal and external events, conferences, and social media updates Qualifications 3+ years of experience in an office management or operational office support role Bachelor's degree required Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); QuickBooks Proven discretion, professionalism, and strong work ethic The firm offers a competitive compensation package and comprehensive benefits.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)
This is a fast‑paced, dynamic position well suited for someone who is highly organized, exercises strong judgment, and is comfortable managing shifting priorities.
This role requires on‑site presence five days per week.
Key Responsibilities Ensure smooth daily operation of the Chicago office while sitting at the front desk; serve as primary contact with building management and vendors Manage office logistics including supplies, equipment, mail, and general upkeep; sit at reception desk to greet visitors Provide administrative support to Partners and senior leaders, including calendar management and meeting coordination as needed Prepare presentations, communications, and documentation using Word, Excel, and PowerPoint Participate in confidential meetings and produce accurate summaries and follow‑up materials Plan and coordinate travel arrangements Maintain confidential company and client files in a digital environment Serve as liaison with the firm's IT managed services provider Partner with Marketing to support internal and external events, conferences, and social media updates Qualifications 3+ years of experience in an office management or operational office support role Bachelor's degree required Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); QuickBooks Proven discretion, professionalism, and strong work ethic The firm offers a competitive compensation package and comprehensive benefits.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)
