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About CultureFly

CultureFly is a leading creator of licensed and original lifestyle products — from collectibles and accessories to apparel, home goods, and subscription boxes — developed in collaboration with the world’s most iconic entertainment brands. We combine creativity, storytelling, and fan passion to bring pop culture to life through innovative design and high-quality products.

Position Overview

The Licensing Manager will lead CultureFly’s Product Approval Team, overseeing all communication and submission processes between our internal teams and licensors. This role ensures that every CultureFly product — from concept through final packaging — meets brand standards and receives timely licensor approvals. The ideal candidate is highly organized, detail-oriented, and experienced in managing relationships with major entertainment licensors.

Key Responsibilities

Product Approvals Leadership

• Manage and mentor the Product Approval Team to execute all submissions to licensors efficiently and accurately.

• Oversee product and packaging approval cycles, ensuring compliance with each brand’s style guide and requirements.

• Maintain approval trackers, calendars, and dashboards to ensure all deadlines are met for production and retail timelines.

• Anticipate potential bottlenecks and proactively resolve issues that could delay approvals.

Licensor Relations

• Act as the main point of contact for licensors regarding all approvals, product feedback, and brand compliance.

• Build and maintain strong relationships with key licensor contacts across multiple entertainment and lifestyle brands.

• Interpret licensor comments and provide clear direction to internal creative, design, and production teams.

Cross-Functional Collaboration

• Work closely with Design, Creative, Product Development, and Production teams to align on licensor feedback and product changes.

• Partner with Sales, Operations, and Project Management to prioritize approvals tied to retail or seasonal deadlines.

• Communicate clearly across departments to ensure transparency and accountability in the approval process.

Compliance & Documentation

• Ensure all products, artwork, and packaging meet contractual and brand guidelines.

• Maintain detailed records of approval correspondence, feedback, and version histories.

• Support the Legal and Licensing teams with any audit or compliance documentation requests.

Process Improvement

• Streamline approval workflows and develop best practices for submissions and communication.

• Evaluate and implement new tools or systems to improve efficiency and visibility across teams.

Qualifications

• Bachelor’s degree in Business, Marketing, Product Development, or a related field.

• 5+ years of experience in licensing, approvals, or brand management within consumer products, entertainment, or collectibles.

• Proven track record of managing multiple licensor relationships simultaneously.

• Excellent organizational, interpersonal, and communication skills.

• Strong attention to detail and ability to manage multiple deadlines.

• Familiarity with project management or asset-tracking tools (e.g., Airtable, , Asana).

• Experience leading or supervising a small team preferred.

Why CultureFly

• Opportunity to work with top global entertainment brands and fan communities.

• Collaborative and creative office environment in the heart of New York City.

• Competitive salary, benefits, and opportunities for growth.

• A culture that values innovation, fandom

Salary Range: $80,000 - $100,000

Do you have a passion for pop culture? Do you binge watch the latest Netflix series in one sitting? Are your bookcases filled with collectible vinyl figures? Then CultureFly might be the place for you! Come join the swarm!

As our portfolio of collectibles and toys expands, the Toy & Collectibles team is in need of additional support. We are seeking a highly organized and detail-oriented Production & Development Coordinator to support the development, sampling, and production of new toy and collectible formats. This role sits at the intersection of creative development and manufacturing execution, working closely with internal teams and overseas factory partners—primarily in China—to ensure projects stay on schedule, on budget, and aligned with quality expectations.

This is an ideal role for someone who enjoys managing multiple moving parts, translating creative ideas into manufacturable products, and maintaining clear communication across time zones.

Responsibilities Include:

· Coordinate the end-to-end development process for new toy and collectible concepts, from initial idea through approved samples.

· Manage sample requests, revisions, approvals, and timelines across multiple product formats.

· Track iterations of tooling, materials, colors, finishes, and packaging during development.

· Ensure development aligns with design intent, safety standards, and cost targets.

· Serve as the primary point of contact with overseas factories for assigned projects.

· Communicate clear development briefs, timelines, and expectations to factory partners.

· Follow up regularly to ensure factories remain on task and on schedule.

· Review factory feedback, flag risks, and propose solutions to keep projects moving forward.

· Monitor critical milestones (samples, tooling, pre-production, production readiness).

· Identify potential delays early and work with internal teams and factories to resolve them.

· Coordinate internal approvals across design, brand, and leadership.

Requirements:

• 2–5 years of experience in production coordination, product development, or sourcing—preferably in toys, collectibles, consumer products, or hardgoods.

• Experience working with overseas factories, especially in China.

• Strong understanding of product development and sampling workflows.

• Excellent organizational and follow-up skills with the ability to manage multiple projects simultaneously.

• Clear, professional written and verbal communication skills.

• Comfortable working across time zones and with cross-functional teams.

• Proficiency with project tracking tools (Excel, Google Sheets, Airtable, or similar).

• Positive “Can Do” attitude

• Authorized to work in the US

Salary: $60,000 - $75,000

Do you have a passion for pop culture? Do you binge watch the latest Netflix series in one sitting? Are your bookcases filled with collectible vinyl figures? Then CultureFly might be the place for you! Come join the swarm!

As our portfolio of collectibles and toys expands, the Toy & Collectibles team is in need of additional support. We are seeking a highly organized and detail-oriented Production & Development Coordinator to support the development, sampling, and production of new toy and collectible formats. This role sits at the intersection of creative development and manufacturing execution, working closely with internal teams and overseas factory partners—primarily in China—to ensure projects stay on schedule, on budget, and aligned with quality expectations.

This is an ideal role for someone who enjoys managing multiple moving parts, translating creative ideas into manufacturable products, and maintaining clear communication across time zones.

 Responsibilities Include:

· Manage the end-to-end development sampling process for new toy and collectible concepts, from initial idea through 3D stages and final sample approval

· Establish and maintain timelines & proper WIPs for each development and production order

· Serve as the primary point of contact with overseas factories for assigned projects.

· Review POs and guide external vendors in correct shipping and packing methods for each retailer

· Manage sample requests, revisions, approvals, and timelines across multiple product formats.

· Track iterations of 3D, tooling, material sampling, colors, finishes, and packaging during development.

· Ensure development aligns with design intent, safety standards, and cost targets.

· Communicate clear development briefs, timelines, and expectations to factory partners.

· Follow up regularly to ensure factories and internal teams remain on task and on schedule.

· Review factory feedback, flag risks, and propose solutions to keep projects moving forward.

· Monitor critical milestones (samples, tooling, pre-production, production readiness).

· Identify potential delays early and work with internal teams and factories to resolve them.

· Coordinate internal approvals across design, brand, and leadership.

Requirements:

• 5-7 years of experience in production, project management, product development, or sourcing—preferably in toys, collectibles, consumer products, or hardgoods.

• Experience working with overseas factories, especially in China.

• Strong communication skills, able to oversee cross-functional team projects

• Strong understanding of product development and sampling workflows.

• Excellent organizational and follow-up skills with the ability to manage multiple projects simultaneously.

• Clear, professional written and verbal communication skills.

• Proficiency with project tracking tools (Excel, Google Sheets, Airtable, or similar).

• Positive “Can Do” attitude

• Authorized to work in the US

Salary Range: $70,000 - $90,000

This is a great entry-level opportunity to gain experience from the ground up in the licensing industry!

Job Responsibilities:

·      Study style guides and licensor requirements (legal, art, product assets, packaging & branding assets)

·      Make sure the rules and regulations for each Licensor & their intellectual properties are being implemented in product design

·      Meet with internal design and sales team to communicate new art assets and other relevant information from the licensors

·      Speak daily with our licensing partners to obtain necessary approvals for pending orders that are especially time-sensitive

·      Collaborate with internal creative and production teams for best practices as pertains to the licensor's needs

Skills & Qualifications:

·      1-2 years of Licensing and Brand Management experience on product development

·      Has experience working on hardlines product (i.e. toys and collectibles)

·      BA / BS degree and/or equivalent practical experience

·      Strong leadership, time management & communication skills

·      A team player and is able to collaborate well with others

·       Able to communicate with cross-department personnel.

·      Ability to multi-task and work in a fast-paced environment

·      Strong written and verbal skills

·      A creative eye for design and color extremely helpful

·      Self-starter with extreme attention to detail

·      Knowledge of Microsoft Office Suite and Adobe Creative Suite a plus

·      General love for pop culture and all things related!

Salary Range: $55,000 - $60,000

• Create original artwork and assets for a wide range of consumer products, including drinkware, accessories, gifting, stationery, and home decor.
• Broad understanding of various demographic trend interests.
• Ability to illustrate and design original graphics and patterns.
• Develop packaging and PDQ (Product Display Quantity) designs that are retail-ready and brand-appropriate for Mass Market.
• Build and present seasonal product line presentations that align with brand strategies and partner expectations.
• Work closely with Product Development and Production teams to tech out designs and ensure accurate hand-offs for manufacturing.
• Collaborate cross-functionally with Licensing, Marketing, and Sales teams to meet project goals and deadlines.
• Maintain high standards for visual execution, art layout, typography, and brand consistency.
• Adapt quickly to shifting timelines and priorities in a fast-paced environment.
• Provide creative solutions to design challenges while staying within budget and manufacturing parameters.

Salary: $60,000 - $70,000