Administrative Assistant

Be a key part of a team that keeps the business moving.

We are looking for a polished, highly organized, and proactive Administrative Assistant to join our growing subcontractor company. This is more than a traditional administrative role — it is an opportunity for someone who takes pride in being dependable, detail-oriented, and instrumental in supporting the day-to-day functions that help a company run at a high level.

In this role, you will provide essential support across administration, HR, and payroll, while partnering closely with office staff, field employees, supervisors, and leadership. We are seeking someone who thrives in a fast-paced environment, communicates professionally, handles confidential information with care, and brings a strong sense of ownership to their work.

If you enjoy creating order, staying one step ahead, and being a trusted support partner to a busy team, we would love to hear from you.

What You’ll Do

• Provide day-to-day administrative support to leadership and internal teams
• Manage incoming calls, emails, and general office communication in a professional and timely manner
• Prepare letters, reports, spreadsheets, forms, and other business documents
• Maintain accurate and organized digital and paper filing systems
• Assist with scheduling meetings, interviews, and appointments
• Support onboarding activities, including preparing new hire paperwork and maintaining personnel files
• Assist with employee record updates, HR documentation, and policy acknowledgments
• Help coordinate pre-employment processes such as background checks and onboarding logistics
• Collect, review, and organize employee timesheets for payroll processing
• Assist with payroll data entry and verify supporting documentation for accuracy
• Follow up with supervisors and employees on missing or incomplete timekeeping information
• Handle confidential employee and company information with discretion and professionalism

What We’re Looking For

• College degree preferred
• A recent graduate who has at least 1 year of Administrative Assistant experience
• Prior experience supporting HR and/or payroll is strongly preferred
• Experience in a subcontractor, trades, or similar environment is a plus
• Strong proficiency in Microsoft Office, including Outlook, Word, and Excel
• Excellent communication, organizational, and time management skills
• Strong attention to detail and a high level of accuracy
• Ability to multitask, prioritize effectively, and meet deadlines
• Professional, dependable, and team-oriented
• Comfortable handling sensitive and confidential information

Why Join Us

• Be part of a growing company where your work has real impact
• Gain valuable experience across administration, HR, and payroll
• Work alongside a team that values reliability, initiative, and professionalism
• Join an environment where strong contributors are noticed and trusted
• Opportunity to build your skills and grow with the company

Ready to Join Us?

If you are looking for an opportunity to contribute, grow, and be part of a team that values strong support and follow-through, we encourage you to apply.

Here is an even more branded opener option you could swap in at the top:

At our company, strong teams are built on strong support. We are looking for an Administrative Assistant who brings professionalism, organization, and a can-do mindset to a role that supports the people and processes behind our day-to-day success.