Executive Administrative Assistant

We’re Hiring: Executive Administrative Assistant | Beaverton, OR (Hybrid)

12 Months Contract with possible extension

We’re looking for a Executive Administrative Assistant to support senior leadership in a fast-paced, high-performing environment. If you thrive on organization, multitasking, and keeping teams running smoothly — this role is for you.

Location: Beaverton, OR (Hybrid – Fridays remote)

Duration: 12 Months Contract (Strong possibility of extension)

Note: Local candidates only (no relocation)

Previous Client experience required

What You’ll Do

• Manage complex calendars for senior leaders, resolving conflicts and prioritizing effectively
• Coordinate travel arrangements (flights, accommodations, itineraries)
• Plan and execute meetings & events (offsites, team sessions, leadership meetings)
• Handle expense reports, budgets, and purchase orders
• Prepare presentations, documents, and communications
• Support team operations, projects, and culture initiatives
• Act as a key liaison across teams, stakeholders, and leadership

Must-Have Skills (Non-Negotiables)

1. Expert-level calendar management (Outlook, complex scheduling)
2. Experience supporting senior executives & diverse teams
3. Strong event planning & travel coordination experience in a fast-paced environment

What We’re Looking For

• 3+ years of administrative experience (education not required)
• Strong communication, organization, and time management skills
• Ability to handle confidential information with discretion
• Experience working in fast-paced, ambiguous environments
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Experience with Zoom / MS Teams
• Bonus: Experience with Keynote, ChatGPT, or Microsoft Copilot