Community Engagement and Belonging (CEB) Program Assistant
Job Description
Primary Purpose
The Community Engagement and Belonging (CEB) Program Assistant provides administrative, programmatic, and on-site support to advance Otis College’s Community Engagement and Belonging initiatives. Reporting to the Assistant Dean of Community Engagement and Belonging, this fixed-term, part-time role supports the planning and execution of campus programs, cultural observances, and signature experiences that foster connection, belonging, and student engagement.
The Program Assistant will help implement programs and events, provide logistical and administrative coordination, and contribute to creating inclusive spaces for students across identities, including race, ethnicity, nationality, socioeconomic status, sexual orientation, gender identity/expression, religion, ideology, and physical and mental ability.
Classification: Part-Time, Temporary (25 hours/week)
Term: March 2026 – June 2027
Core Duties and Responsibilities
2.1 Program & Event Support
Co-develop and support Community Engagement and Belonging programs tied to cultural month recognition and awareness initiatives, including but not limited to Black History Month, Women’s History Month, Autism Acceptance Month, Arab American Heritage Month, Asian American and Pacific Islander Heritage Month, Jewish American Heritage Month, Mental Health Awareness Month, and Sexual Assault Awareness and Prevention Month.
Provide in-person and logistical support for signature programs such as:
- MLK Jr. Day of Service
- BIPOC Student Summit
- International Women’s Day / International Women’s Dinner
- Otis Creatives Institute (OCI) programming, including required in-person support from August 14-23, 2026, for student leader training, student leader retreat, and the OCI Pre-Orientation Program.
- Creatives Institute Peer Mentor (CIPM) community programming: Black Creatives, Latinx Creatives, and Queer and Trans (QT+)
- Culture Fest and end-of-year celebrations
- Support planning and execution of lunches, vendor fairs, community check-ins, and student engagement activities.
2.2 Administrative & Operational Support
- Provide administrative support to the Assistant Dean of Community Engagement and Belonging, including:
- Coordinating meetings
- Creating agendas and taking notes
- Managing calendars and email correspondence
- Completing payment requisitions for artists, speakers, and vendors
- Assist with room reservations, catering requests, supply ordering, event setup and cleanup, preparing disbursements and honorariums, etc.
- Support assessment and documentation of CEB programs and services, including compiling attendance data and feedback summaries.
2.3 Committee & Collaboration
- Attend CEB-related council and committee meetings as requested, documenting notes and assisting with follow-up items.
- Collaborate with key campus partners on CEB-related programming and initiatives.
2.4 Student Employee Support
- Assist with advising and support of CEB student employees and peer mentors, including:
- Scheduling and facilitating regular check-ins with Creatives Institute Peer Mentors (CIPM) and Team International Student Outreach (TISO)
- Reviewing reports and deliverables
- Supporting Owl Connect (Student Engagement Platform) postings
- Teaching foundational skills related to event planning, time management, leadership development, and mentorship.
2.5 Other Duties
- Perform other related duties as assigned in support of Student Affairs priorities.
3. Key Spring and Fall 2026 Dates (Expected On-Campus Presence)
Based on Spring and Fall 2026 programming, the Program Assistant is expected to support the following major dates and events:
- International Women’s Dinner – Thursday, March 5, 5:00 PM
- BIPOC Student Summit – Saturday, March 14, 9:00 AM - 2:00 PM
- Transgender Day of Visibility & César Chávez Day – Monday, March 16, 11:00 AM
- Easter Egg Event – Monday, April 6, 3:00 PM AM
- Passover Seder – Thursday, April 9, 11 AM
- BCI Community End-of-Year Party – Tuesday, April 21, 11:00 AM
- Finals Goodie Bags – Tuesday, April 28, 11:00 AM
- Student Leader Retreat – Sunday, August 16 and Monday, August 17 (all day)
- Student Leader Training – Monday, August 17-Wednesday, August 19 (all day)
- Otis Creatives Institute – Wednesday, August 19-Sunday, August 23 (all day)