Assistant Controller Positions Jobs in Usa

Job Description Job Description Overview Accounting Manager & Executive Assistant (QuickBooks Online / E-Commerce) Company Overview Rule Supplements and Rule Sheep are fast-growing, founder-led companies operating in e-commerce, wholesale, agriculture, advanced reproductive technologies, and livestock sectors scaling toward $10M+ revenue.

Our brands are built on performance, presentation, discipline, and long-term thinking — chess, not checkers.

We're looking for a highly organized, trustworthy, detail-driven professional to take full ownership of our QuickBooks Online accounting systems while also serving as an Executive Assistant to the owner for full office management.

Position Summary This role combines hands-on accounting leadership with executive support.

You will manage daily accounting operations across multiple entities and platforms, ensure clean books, accurate reporting, and smooth integrations — while also supporting the owner with scheduling, coordination, and administrative tasks, vendor supply ordering, purchase orders and tracking logistics.

Core Accounting Responsibilities QuickBooks Online Ownership
* Own and maintain QuickBooks Online for:
* Rule Supplements
* Rule Sheep
* Chart of accounts setup and maintenance
* Monthly close, reconciliations, and financial accuracy Integrations & Platforms Manage and reconcile integrations from:
* Shopify
* Stripe
* MyWorks
* Credit cards & bank feeds
* Troubleshoot sync issues and ensure accurate data flow Financial Operations
* Accounts payable & receivable
* Ordering and management of Inventory
* Invoicing (wholesale & intercompany)
* Expense categorization and cost tracking
* Payroll coordination thru Quickbooks Online (with CPA/payroll provider)
* Sales tax tracking and support
* Prepare clean monthly financials for CPA:
* P&L
* Balance Sheet
* Cash Flow Reporting & Insights
* Weekly cash-flow awareness
* Gross margin tracking (products, channels, reps if applicable)
* Support budgeting and forecasting as we scale Executive Assistant Responsibilities
* Manage owner's calendar, meetings, and priorities
* Coordinate calls, vendor orders, contractors, and advisors
* Organize documents, contracts, and digital files
* Handle follow-ups and task execution
* Act as a gatekeeper and force multiplier for the owner's time Ideal Candidate Profile You're likely a great fit if you:
* Have 3+ years of QuickBooks Online experience
* Have worked with e-commerce or multi-entity businesses
* Understand Shopify + Stripe accounting flows
* Are proactive, not reactive
* Can be trusted with sensitive financial and personal information
* Love clean systems, checklists, and accuracy
* Communicate clearly and professionally
* Enjoy working directly with a founder Required Skills
* Quickbooks Online (advanced)
* E-commerce accounting experience
* Reconciliations & monthly close
* Strong Excel/Microsoft Package/Hubspot Skill
* Excellent organization and time management
* Confidentiality and discretion Preferred (Nice to Have)
* MyWorks integration experience
* Inventory accounting familiarity
* Agriculture or manufacturing accounting exposure
* Experience supporting an executive/founder
* CPA firm or controller background Position Details
* Type: Full-time (open to part-time transitioning to full-time)
* Location: Remote or hybrid (flexible for the right person)
* Compensation: Competitive, based on experience
* Growth Opportunity: This role can grow into an Executive Position with Bonus Pay based on performance.

This is a continuous recruitment and may close at any time.
Applicants are encouraged to apply as soon as possible.
Applications received by Monday, February 16, 2026, will be included in the first review.
Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Bay Area Air District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is recruiting for the confidential position of Temporary Executive Assistant I/II in the Executive Office. There is one (1) vacancy. Please note that this is a temporary confidential position expected to be 3-6 months in duration.

About the Division
The Executive Assistant in the Executive Office will be reporting to the Executive Operations Manager. This position will support the office by performing administrative work to facilitate Board and Committee meeting agenda packets, attend in-person meetings, provide administrative support to the Executive Office, while providing day to day support to a Deputy Executive Officer. Duties may include scheduling, travel arrangements, logistical preparation for upcoming meetings (i.e., internal, and external). Incumbent may perform other specialized work as assigned and is expected to use sound judgment and maintain confidentiality.

Definition
Under direction, provides varied, complex and often confidential administrative assistance to the Executive Officer/Air Pollution Control Officer or Deputy Executive Officer; requires use of discretion, initiative and independent judgment; performs related work as assigned.

Distinguishing Characteristics
Executive Assistant I is the entry level class in this series. It is designed to allow an experienced executive assistant to learn the procedures and processes particular to the Air District's Executive Office and this confidential administrative class. This class is alternately staffed with the Executive Assistant II level and incumbents may progress to the higher level after gaining experience and demonstrating proficiency sufficient to meet the qualifications of the higher level.

Executive Assistant II is the journey level class in this series, fully competent to independently perform the full scope and diversity of responsibilities. Responsibilities include regular contact with governmental officials, the Air District Board of Directors, Hearing Board and Advisory Council, representatives of business or community organizations, the public, and all levels of Air District personnel to exchange information and explain administrative policies and procedures.

Examples of Duties for this Position

(Illustrative only)

Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes.

Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.

Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.

Coordinates and assembles information from the Air District's management and executive staff, the public and other stakeholders for Board of Director's meetings; prepares and distributes the materials.

Proofreads and uploads materials to the Air District's website.

Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.

Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.

Researches, compiles and summarizes a variety of informational or statistical data and materials.

Transcribes minutes and types draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports using a personal computer system; compiles and processes confidential materials.

Organizes and maintains various administrative, reference, and follow-up files; purges files as requested.

Creates Power Point presentations and related materials for management presentations.

Tracks Board of Directors' expenses and processes related payments.

May train, review and evaluate work of office support staff.

Education & Experience

Executive Assistant I: One year of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Executive Assistant II: Three years of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Substitution: Completion of the equivalent of 18 semester units from an accredited college or recognized business school in relevant subjects such as technical administrative skills, business English, or office administration may substitute for up to 6 months of the required experience.

Desirable Qualifications

• Experience providing high level administrative support and customer service to C-suite executives, elected officials or government leaders.
• Professional judgement, discretion, and the ability to handle sensitive materials and confidential matters with integrity.
• Strong calendar management experience including scheduling complex meetings across multiple stakeholders.
• Ability to prepare agendas, take meeting minutes and follow up on action items.
• Strong experience in business writing, editing and proofreading executive documents for accuracy and clarity with clear and professional communication.
• Experience coordinating logistics for internal and public meetings.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams, etc.).
• Understanding of governmental processes and familiarity with the Brown Act.

How to Apply

Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire. This is a continuous recruitment and may close at any time. Applicants are encouraged to apply as soon as possible. First review of applications will be Monday, February 16, 2026. Applications received after this date will be reviewed as needed. Resumes encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications are accepted online; please visit our website at to apply. Postmarks, faxes, and e-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.

Supplemental Questions Instructions

Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria

Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at .

The Air District is an Equal Opportunity Employer.

Position Summary:

The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is will need to be at the Conshohocken, PA headquarters, as needed. 

Essential Functions and Job Responsibilities: 

Executive Support

• Manage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests. 
• Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism. 
• Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files. 
• Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.

Collaboration & Communication

• Partner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite. 
• Act as liaison between executives, internal teams, board members, and external partners. 
• Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information. 
• Handle sensitive and confidential information in accordance with company policies.

Meeting & Event Support

• Coordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.
• Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.
• Support preparation, logistics, and material development for board meetings and executive presentations.

Travel & Expense Management

• Arrange domestic and international travel, including detailed itineraries and all accommodations. 
• Prepare and reconcile expense reports in alignment with company travel and compliance policies

Project Support

• Support special projects through research, coordination, information gathering, and report preparation.
• Monitor deadlines, track milestones, and maintain accuracy in project documentation.
• Ensure compliance with regulatory and privacy requirements, including HIPAA.

Office Management Support (as needed)

• Collaborate with NYC office operations when extra support is required. 
• Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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This position is incentive eligible.
Introduction

Executives thrive with us! HCA Healthcare is one of the nation’s leading providers of healthcare services, comprising of over 180 hospitals and about 2,000 sites of care in 21 states and the United Kingdom. We are looking for an Assistant Chief Medical Officer for our HCA Florida JFK Hospital team where excellence creates excellence.

Benefits

HCA Florida JFK Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

• Free counseling services and resources for emotional, physical and financial wellbeing

• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

• Employee Stock Purchase Plan with 10% off HCA Healthcare stock

• Family support through fertility and family building benefits with Progyny and adoption assistance.

• Referral services for child, elder and pet care, home and auto repair, event planning and more

• Consumer discounts through Abenity and Consumer Discounts

• Retirement readiness, rollover assistance services and preferred banking partnerships

• Education assistance (tuition, student loan, certification support, dependent scholarships)

• Colleague recognition program

• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.

HCA Healthcare has expanded our influence across the healthcare industry by investing $3.5 billion in capital improvements in recent years. Do you want to be an influencer in healthcare? Apply for our Assistant Chief Medical Officer role today!

Job Summary and Qualifications

The Facility  Assistant Chief Medical Officer (ACMO) ensures high quality, patient-centered care by leading clinical and quality initiatives that support the provision of consistent clinical performance and practice standards across the hospital. The ACMO provides senior-level leadership to the infection control, risk management, safety, and medica lstaff credentialing functions, ensuring the collaboration and coordination of all stakeholders in these processes. The ACMO facilitates the analysis of quality performance and prioritization improvement opportunities and consults on an array of issues involving physicians. The ACMO also contributes to overall hospital strategy and service line development to ensure quality management and promote optimum patient experience. 

Major Responsibilities:  

Physician Alignment  

• Leads clinical performance expectations that support the goals of consistent clinical performance and practice standards across the facility to ensure superior clinical outcomes and unparalleled patient experience. 

• Works with Hospital Chief Medical Officers, Chief Executive Officers, medical staffs, and Boards of Directors. To improve the functionality and effectiveness of the hospital medical staff organization. 

• Partners with medical staffs and hospital management teams, facilitating teamwork and shared goals. Represents medical staff viewpoints to management and relays management viewpoints to medical staff by establishing and maintaining mutually beneficial relationships between HCA leadership and community and/or employed physicians. 

• Provides clinical support and consultation regarding cost-effective clinical resource management in the facilities by sharing reports and recommendations regarding how to reduce the variable cost per case while maintaining and enhancing clinical effectiveness. 

• Creates a data-driven environment of quality and cost improvement, and develops systems to review utilization of resources and objectively measure outcomes of care in the inpatient and outpatient settings. 

• Serves as a direct liaison between HCA-affiliated physicians and facility/corporate clinical services functions. 

• Establishes andmaintainsan ongoing program to orient and develop managementexpertisefor Hospital Chiefs of Staff, Medical Executive Committees, and other medical staff leaders by providing oversight and leadership for all medical education programs. 

• Leads educational sessions and provides ongoing in-service programs to facility medical staffregardingclinical resource management,appropriate documentsstandards,utilizationand quality issues, and quality improvement activities, in collaboration with the Chief of Staff or other clinical leadership in the facility. 

• Assembles regional physician advisory panels to provide ongoing feedback toHCAseniormanagement, andserves as a liaison between committees and facility/corporate leadership, as well as to affiliated physicians. 

• Serves as spokesperson to HCA hospitals and affiliated physicians to explain and obtain buy in forcorporate-,group-,and facility-sponsored clinical initiatives. 

• Collaborates daily with other facility and corporate CMOs. 

• Educates physicians on HCA clinical technologies. 

• Collaborates with HPG and Supply Chain on formulary and supply opportunities. 

• 
  
• Client is looking for a temporary Research Assistant in its New York office to support several Senior Analysts and their teams.
  
• The successful candidate will provide essential administrative, and operations support in the day-to-day operations and administration of the analyst teams while also working on a variety of projects and departmental initiatives.
  

• 
  
• Coordinate domestic and international travel as well as hotels, car rentals, car services etc. with travel agency as requested.
  
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates.
  
• Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
  
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
  
• Assist in maintaining client database, log phone calls, and emails in CRM as needed.
  
• Maintain research data spreadsheets as specified by senior analysts.
  

• 
  
• The following are the minimum requirements for the position:
  
• Minimum of 4 - 6 years of administrative experience.
  
• Strong proficiency in all MS office applications.
  
• Exceptional attention to detail with the ability to follow up and see tasks through to completion.
  
• Possess strong written and oral communication skills.
  
• Strong organizational and analytical skills.
  
• Ability to establish and maintain effective working relationships with all staff levels internally and externally.
  
• Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes.
  
• Exhibit adaptability in a team-oriented environment.
  

• 
  
• Experience booking travel.
  
• Admin experience
  
• MS Office Suite
  
• Heavy expenses / T&E prep experience
  
• Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients.
  
• Organized, great communication skills.
  
• Experience in a fast-paced environment.
  
• Excellent attention to detail
  
• Investment banking experience.
  
• Front office - Client facing experience.
  
• Attention to detail.
  

• 
  
• Research assistant experience.
  

Job Category: Administration

Requisition Number: EXECU003271

Posted: December 17, 2025

Full-Time

On-site

Rate: $20 USD per hour

Corporate Office San Antonio, TX 78205, USA

Primary Duties and Responsibilities:

• Act as the point of contact among executives, employees, customers, and other external partners.
• Serve as Board Secretary coordinating Board meetings, preparing agendas, gathering records and documents, taking minutes, and maintaining records in a neat and orderly manner.
• Manage information flow in a timely and accurate manner.
• Manage executives' calendars and set up meetings.
• Make travel and accommodation arrangements.
• Prepare weekly, monthly or quarterly reports.
• Act as an office manager by keeping up with office logistics.
• Format information for internal and external communication with various stakeholders.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the filing system.
• Collaborating with colleagues in obtaining and providing information for various business operations, such as insurance renewals, worker compensation records, electronic file feeds, support for medical insurance open enrollment, support for training and development in various areas.
• Coordinate corporate office general operational needs.
• Coordinate corporate event with internal and outside parties.
• Enhances division and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Other tasks directed by the Vice President and Senior Management.

Qualifications and Requirements:

• Bachelor's degree in Business Administration or related field
• Minimum 3 years relevant work experience
• Work experience as an Executive Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Strong communication skills both orally and in writing.
• Ability to communicate in a clear and concise manner
• Adaptable and quick to pivot on tasks
• Strong business acumen.
• Ability to make decisions and solve problems quickly.
• Ambitious and target focused with a drive to succeed.
• Ability to use discretion and maintain confidentiality amongst colleagues.
• Strong attention to detail.
• Ability to read and interpret information and apply to our industry.
• Extensive working knowledge of MS Office package to use technology to remain effective and efficient.
• Ability to practice continuous improvement and seek innovative ways to solve problems.
• Ability to apply Project management skills.

Skills and Experience:

• Ability to communicate orally and in writing in a clear and concise manner
• Ability to organize effectively, delegate responsibility, make decisions, and solve problems quickly
• Ability to maintain confidentiality of information
• Keen eye to detail
• Extensive working knowledge of Microsoft Office Package (Excel, PowerPoint, Word, etc.)

Physical Requirements:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

Position Classification and Expected Hours of Work:

This is an Exempt full-time position. Typically, Monday through Friday, 8:00 a.m. to 5:00 p.m. Work schedule varies and may require extended hours and weekends.

About Mistral

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.

Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on Summary

* We are seeking a highly motivated, organized, and experienced Executive Assistant to support our Head of Engineering in a fast-paced startup environment. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor and confidentiality.

* The position is Paris-based.

Key Responsibilities

* Manage the Head of Engineering's calendars, including scheduling meetings, appointments, and travel arrangements.

* Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.

* Prepare and manage documents, presentations, reports, and agendas for meetings.

* Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.

* Manage and maintain office systems, including filing systems and databases.

* Plan and coordinate both domestic and international travel arrangements.

* Act as a point of contact among executives, employees, clients, and other external partners.

* Handle confidential matters with discretion.

* Run projects in collaboration with our office manager (e.g employee events).

Who you are

* Bachelor's degree or equivalent experience.

* Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast paced environments. Having worked with Tech Leadership is a strong plus.

* Excellent verbal and written communication skills.

* Strong organizational skills with the ability to multitask and manage competing priorities.

* Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.

* Ability to maintain a high level of confidentiality and discretion.

* Strong problem-solving skills and the ability to think proactively.

* Positive mindset and solution oriented

* Flexibility to work in a fast-paced, ever-changing startup environment.

Now, it would be ideal if you

* Have interest for AI.

* Have worked in a tech company.

* Already worked with a VP engineering.

What we offer

* Competitive cash salary and equity

* Food : Daily lunch vouchers

* Sport : Monthly contribution to a Gympass subscription

* Transportation : Monthly contribution to a mobility pass

* ? Health : Full health insurance for you and your family

* Parental : Generous parental leave policy

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors.

This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law.

• Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management.
• Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism.
• Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills.
• Demonstrated ability to take initiative and provide consistent follow-through on tasks independently.
• Experience managing complex calendars, preferably in a national and/or global setting.
• Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred.
• Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times.

• Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies.
• Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence.
• Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts.
• Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports.

• Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution.
• Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics.
• Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks.
• Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves.

• Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed.
• Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through.

• Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately.
• Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions.
• Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner.

Please submit a resume, cover letter, and a list of 3 references in a single PDF file.

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Compensation Grade/Pay Type: 108S

Expected Hiring Range: $59,425.00 - $83,935.00

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Description

• A Unique Approach to Senior Living: Our associates power Wallick’s approach to senior living that goes beyond care to ensure our residents live their best lives through meaningful activities, delicious meals and round-the-clock support. 

• Pay-on-Demand: access your money as you earn it. 

• Exceptional Benefit Package: Health, dental, vision insurance effective within 2 weeks of starting your new job. Other benefits like gym membership reimbursement, paid parental leave, 401K, and more! 

• Work-Life Balance: Paid time off, including paid parental leave. 

• Supportive Culture and Rewarding Work: A team-oriented environment where associates make a meaningful impact by helping individuals maintain independence and quality of life. 

• Resident Stories That Stay with You: From Maurine, who found an “instant family” to Evelyn, who recently celebrated her 105th birthday with us, our residents enjoy a sense of community that is created by you! 

• Career Growth: Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people. 

• Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability. 

• Champion a culture of gracious hospitality and neighborliness to ensure a home-like environment for residents and their visiting families. This includes first impressions, culinary experience as well as life experiences at the community. 
• Achieve and exceed Net Operating Income (NOI) and occupancy targets for the community. 
• Oversee resident experience by ensuring high standards in hospitality, culinary services, first impressions, and ongoing engagement.  
• Design, implement, and evaluate daily life enrichment programming, ensuring activities promote cognitive stimulation, social engagement, and overall well‑being for both AL and Memory Care residents.
• Ensure the community maintains continuous survey readiness, adhering to all local, state, and federal regulatory requirements, including those related to Assisted Living and Memory Care operations.
• Maintain proper, accurate, and timely documentation within the Electronic Health Record (EHR), ensuring compliance, auditing accuracy, and supporting high‑quality clinical outcomes.
• Monitor and maintain staffing ratios based on regulatory requirements, assessed resident needs, and approved budgeted labor hours.
• Uphold and model high standards of care, ensuring services support resident safety, wellness, independence, and personal choice across all levels of care.
• Collaborate with clinical leadership to ensure full, ongoing assessments, care plan accuracy, and care delivery excellence consistent with licensing requirements.
• Support implementation of safety protocols, emergency preparedness plans, and community standards that protect residents, staff, and visitors.
• Build meaningful relationships with residents and families to proactively address concerns and continuously improve satisfaction. 
• Develop and maintain local partnerships that drive referrals, increase visibility, and attract new residents to the community. 
• Contribute to strategic pricing and marketing decisions that support top-line revenue growth and competitive market positioning. 
• Lead execution of an effective external business development plan, assigning clear accountabilities and adapting strategy based on referral performance. 
• Review and manage monthly financial statements, including non-labor operating costs, ensuring alignment with budget goals. 
• Timely submission of monthly expenses and budget reports, adhering to internal business controls and compliance requirements. 
• Provide leadership and oversight across all departments, ensuring efficient operations, regulatory compliance, and alignment with approved budget. 
• Ensure excellence in key areas such as facility maintenance, culinary service, activity programming, and resident experience. 
• Maintain strong communication with residents, families, and external partners to address and resolve concerns promptly and effectively. 
• Foster an inclusive and engaging workplace culture, supporting team development and staff satisfaction across all levels

• Bachelor’s degree and five (5) years of previous experience or equivalent experience in managing Assisted Living and Memory Care Communites.    
• Ability to communicate in writing and verbally with co-workers, residents, family members and business partners.   
• Ability to make complex decisions requiring a high degree of judgment.  Decisions affect the overall operation of the community. Bachelor's Degree is preferred with equivalent experience.
• Complete LARA-required training
• Demonstrate competency in elder care management
• Licensed Nursing Home Administrator license is preferred, but not required.

• Care – We show compassion and respect for everyone. 

• Character – We do the right thing, even when no one is looking. 

• Collaboration – We work together to achieve more. 

We are seeking an experienced Hotel Controller to lead the financial operations of a luxury, boutique hotel. This role is ideal for a highly organized, hands-on finance leader who thrives in a collaborative environment and takes full ownership of their responsibilities. As Controller, you will oversee all accounting and financial processes for the hotel while partnering closely with department leaders to ensure operational excellence and strong financial performance. This position requires a polished professional with deep experience in luxury hospitality finance and the ability to build and maintain strong systems and processes for a growing property.

Competitive base salary up to $80K

Performance-based bonus

Medical, dental, and vision insurance (70% company-paid)

401(k) with 5% company match

Paid time off with tenure growth

Relocation assistance

Executive hospitality perks, including property stays and dining privileges

Opportunity for continued career growth

5+ years of experience as a Controller in a luxury hotel environment, managing financial operations for properties generating $17M+ in annual revenue

Bachelor's degree in Hospitality Management, Hotel Administration, Business Administration, Accounting, or a related field preferred

Strong organizational, communication, math, grammar, and analytical skills

Ability to create, implement, and uphold systems and processes

Highly collaborative with the ability to work effectively across all hotel departments

Strong problem-solving ability with sound judgment and common sense

A self-starter who takes full ownership of the role and responsibilities

Oversee all hotel accounting functions, including financial reporting, budgeting, forecasting, and internal controls

Ensure accurate and timely monthly financial statements and reporting

Develop, implement, and maintain financial systems and operational processes for a newly established property

Monitor revenue performance, cost controls, and financial trends

Partner with department heads to support operational and financial decision-making

Maintain compliance with accounting standards, company policies, and regulatory requirements

Manage cash flow, accounts payable, accounts receivable, and payroll oversight

Support ownership and executive leadership with financial insights and performance analysis

Establish efficient workflows and best practices across the accounting functions

Job ID: 172683 #post Marcia Recks

Compass Healthcare Consulting & Placement is conducting a search for an experienced Controller for a Corporate Controller position for a healthcare group with Behavioral Health Addiction Center Management, Corporate office located in Queens, NY. Qualified candidates will have a minimum of five years of experience including both public and private accounting. Experience with Behavioral Health Addiction Centers is preferred. Must have strong knowledge of GAAP and applicable federal, state, local, and regulatory requirements, as well as general ledger and financial statement experience.

CONTROLLER - HEALTHCARE

The Corporate Controller directs the financial affairs of the organization and prepares financial analyses of operations, including interim and final financial statements with supporting schedules, for the guidance of management.

ESSENTIAL JOB DUTIES

• Development, analysis and interpretation of statistical and accounting information in order to appraise operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the organization.
• Responsible for evaluating the performance of personnel in the Accounting Department; (Accounting, Billing, A/P and Payroll). Recommends training requirements, and has the duty to keep the staff at the highest level of skill necessary to meet company needs and objectives.
• Maintains the Company’s accounting system and keeps books and records on all company transactions and assets.
• Controller furnishes internal reports, revises and updates reports to be more useful and efficient, and furnishes external reports as necessary.
• Directs and oversees the preparation of monthly financial statements and applicable work papers.
• Oversees all banking transactions and reviews monthly reconciliation.
• Responsible for providing effective financial controls for the organization.
• Reconcile quarterly payroll tax returns to Company books.
• Coordinate annual audit in conjunction with Company’s independent auditors.
• Assist the CFO with special projects as needed.
• Ensure all HIPAA requirements are adhered to.
• Follows Agency policies and procedures.
• Performs other duties as assigned.

QUALIFICATIONS:

• Bachelor Degree in Accounting Certified Public Accountant designation and MBA are preferred
• 5+ years of experience including both public and private accounting
• 2+ years of experience with a home health agency preferred
• Proficiency with accounting and spreadsheet software
• General ledger and financial statement experience.
• Excellent analytical, verbal and written communications skills
• Thorough knowledge of GAAP and applicable federal and state corporate taxation requirements

Competitive salary $200,000 - $250,000 & benefit package!

Qualified Candidates please apply now for immediate consideration!